Reports

Joint Report of the Council and the General Board on the definition of student used in certain procedures applicable to students and in committee membership

The Council and the General Board beg leave to report to the University as follows:

1. This Report proposes that there should be one common definition of student used in certain University procedures that are applicable to students and operated by the Office for Student Conduct, Complaints, and Appeals, to bring greater clarity in the application of the procedures and in the eligibility of students to seek review of complaints, following completion of those procedures, under the scheme operated by the Office of the Independent Adjudicator (OIA). It also proposes that the same definition should be used to identify students who can serve on University bodies.

2. The proposals in this Report have the support of the General Board’s Education Committee, its Standing Committee on Student Mobility, the Senior Tutors’ Committee, the University Advocate, and the institutions affected by them.

3. Discussions have taken place as part of the consultation on the Procedure for Handling Student Cases of Harassment and Sexual Misconduct. These have indicated that there would be benefit in bringing all students who are studying towards the award of a certificate or diploma within the scope of the University’s procedures concerning student discipline, student complaints, and fitness to study.

4. It is proposed that a definition of ‘registered student’ is added to Statute A X, adopting a phrase used by the OIA to identify those who are eligible to apply to the OIA for review.1 This definition would capture all students – undergraduate, postgraduate, and graduate – pursuing an assessed course of study leading to the award of a degree, certificate, or diploma whether matriculated or not. It would also cover all matriculated students, including affiliated students and those on the Erasmus scheme. The definition would not capture sabbatical officers working full-time for the student unions in the University. For most students, the status would be circumscribed by the start and end dates of the relevant course of study, as recorded in the University’s student records system. In the case of candidates for the certain degrees (D.D., LL.D., Med.Sc.D., Sc.D., Litt.D., Mus.D., B.D., M.D., Vet.M.D., M.Chir., and Ph.D. under the special regulations), registered student status would commence either when registration commences under the particular regulations for the degree or when the work to be examined for the degree is submitted and the necessary fee for the examination was received and would cease once approval to proceed to the degree had been given, or it had been refused and any applicable appeal procedures had been completed, or the candidate had withdrawn the application.

5. For those students from the UK and overseas who fall outside the proposed definition of ‘registered student’, including those on summer schools or other short courses including professional and executive training programmes, the Visiting Student Agreement arrangements are being reviewed, so that these can be used to confirm the terms of such students’ engagement with the University.

6. This Report does not propose the removal of the term of in statu pupillari, defined in Statute A X 2(b) (Statutes and Ordinances, p. 12), nor does it propose that the new definition would universally replace that term. However, it is suggested that a different term is required in order to identify the student body of the University to which certain policies and procedures apply. The term in statupupillari excludes certain groups, including those who hold any Master’s degree or higher and students who are not required to matriculate or reside as part of their course.

7. The opportunity is also being taken in this Report to propose changes to the definition of the student members eligible to serve on University bodies. Currently such membership is usually limited to those in statu pupillari; replacing these with a reference to registered students will affirm that all postgraduate and graduate students, and all non-matriculated certificate and diploma students, are eligible to serve on those bodies. Amendments are also being proposed to enable sabbatical officers of Cambridge University Students’ Union and the Graduate Union to attend Discussions and to be appointed to the University Research Ethics Committee.

8. The Council and the General Board recommend:

I. That, subject to the approval of Her Majesty in Council the Statutes of the University be amended as set out below and that these amendments be submitted under the Common Seal of the University to Her Majesty in Council for approval, to come into effect on 1 October 2018 or such other date as shall be approved by the Council.

(a)That in Statute A X 2 (Statutes and Ordinances, p. 12), the following new sub-paragraph (c) is inserted and the remaining sub-paragraphs renumbered:

(c)the term ‘registered student’ shall mean any person who has matriculated as a student and is currently pursuing a course of study in the University, or any person pursuing a course of study leading to the award of a degree, certificate, or diploma of the University;

(b)That in Statute A X 4 (Statutes and Ordinances, p. 12) the words ‘person in statu pupillari’ are replaced with ‘registered student’.

(c)That in Statute A X 8(e) (Statutes and Ordinances, p. 13) the words ‘members in statu pupillari’ are replaced with the words ‘registered students’.

(d)That in Statute D II 2 (Statutes and Ordinances, p. 28) the words ‘person not in statu pupillari’ are replaced with the words ‘a person who is not a registered student’ and in Statute D II 15 (Statutes and Ordinances, p. 30) the words ‘person in statu pupillari’ replaced with the words ‘registered student’.

II. That, if Recommendation I is approved, the amendments as set out in the Annex to this Report are approved, to come into effect on the same date as the amending Statute under Recommendation I.

5 December 2017	Stephen Toope, Vice-Chancellor	Nicholas Holmes	Michael Proctor
	Ross Anderson	Alice Hutchings	Philippa Rogerson
	Richard Anthony	Darshana Joshi	John Shakeshaft
	R. Charles	Fiona Karet	Mark Wormald
	Anthony Freeling	Umang Khandelwal	Jocelyn Wyburd
	David Greenaway

29 November 2017	Stephen Toope, Vice-Chancellor	Darshana Joshi	Susan Rankin
	Philip Allmendinger	Martha Krish	Helen Thompson
	Abigail Fowden	Martin Millett	Graham Virgo
	David Good	Richard Prager	Mark Wormald
	A. L. Greer

Annex

1. By amending the first part of the first sentence of Special Ordinance D (v) 1 (Statutes and Ordinances, p. 98) so as to read:

The Academic Secretary shall have power to impose any precautionary measures set out in Section 2 below on any registered student if the Academic Secretary considers that any such measures are necessary:

2. By amending Regulation 3(c) of the regulations for Discussions (Statutes and Ordinances, p. 105) so as to read:

(c)registered students and sabbatical officers of Cambridge University Students’ Union and the Graduate Union;

3. By rescinding Regulation 3(d) of the regulations for the Status of Master of Arts (Statutes and Ordinances, p. 173).

4. By amending Regulation 11 of the General Regulations for Discipline (Statutes and Ordinances, p. 194) so as to read:

11. Regulations 1–10 above and the regulations for the initiation of proceedings under these regulations shall apply to registered students who have not matriculated or are not required to matriculate as if such persons were members of the University.

5. By replacing ‘A member of the University in statu pupillari’ with ‘A registered student who is required to keep residence as a requirement of a course of study’ in the following:

Regulation 1, Motor Vehicles (Statutes and Ordinances, p. 196)

Regulations 1 and 2, Bicycles and Boats (Statutes and Ordinances, p. 196)

And by replacing ‘a person in statu pupillari‘ with ‘a registered student who is required to keep residence as a requirement of a course of study’ in the following:

Regulation 6, Proctors and Pro-Proctors (Statutes and Ordinances, p. 692, as amended by Grace 2 of 11 October 2017)

6. By replacing the words ‘club or society consisting wholly or partly of members of the University in statu pupillari’ with ‘club or society consisting wholly or partly of members of the University who are registered students’ in Regulations 1 and 7 of the regulations for Clubs and Societies (Statutes and Ordinances, p. 196).

7. In Regulation 1 of the regulations for the Consideration of Complaints and Requests for Review by Students (Statutes and Ordinances, p. 208) by replacing ‘any person who has matriculated as a student and is currently pursuing a course of study in the University, or is pursuing a course of study leading to the award of a degree, certificate, or diploma of the University’ with ‘any registered student’.

8. By amending the regulation for Cases of Student Harassment and Sexual Misconduct (Statutes and Ordinances, p. 218) so as to read:

The Council shall publish and keep under review a procedure for handling cases of harassment and sexual misconduct between registered students.

9. By amending the glossary definition of Student in Paragraph 1.1 of the Procedure for Handling Cases of Student Harassment and Sexual Misconduct (Statutes and Ordinances, p. 218) so as to read:

Student

A registered student. For the purposes of the membership of a Harassment and Sexual Misconduct Panel, this definition includes sabbatical officers of Cambridge University Students’ Union and the Graduate Union

10. By amending the last sentence of Regulation 1 of the Procedure to Determine Fitness to Study (Statutes and Ordinances, p. 239) so as to read:

It applies to all registered students.

11. By replacing references to persons or members of the University in statu pupillari with references to registered students in the following:

Special Ordinance A (vii) 5 (Statutes and Ordinances, p. 69)

Special Ordinance D (ii) 1, 3, and 10 (Statutes and Ordinances, p. 94)

Paragraph 8 and heading, Notice by the Council: Discussions and fly-sheets (Statutes and Ordinances, p. 110)

Reserved Business (Statutes and Ordinances, p. 111)

Review of decisions of the Applications Committee (Statutes and Ordinances, p. 111)

Regulation 5, General Board (Statutes and Ordinances, p. 114)

Regulation 6, Appointment, Attendance, and Retirement of Members (Statutes and Ordinances, p. 118)

Regulation 1, Board of Examinations (Statutes and Ordinances, p. 120)

Regulation 1, Careers Service Syndicate (Statutes and Ordinances, p. 126)

Regulations 1 and 5, Societies Syndicate (Statutes and Ordinances, p. 131)

Regulation 1, University Theatre Syndicate (Statutes and Ordinances, p. 132)

Regulations 1 and 3, Information Services Committee (Statutes and Ordinances, p. 135)

Regulation 2, Committee of Management for the Natural Sciences Tripos (Statutes and Ordinances, p. 139)

Regulation 1, Consultative Committee for Safety (Statutes and Ordinances, p. 140)

Regulation 2, Motor Vehicles (Statutes and Ordinances, p. 196)

Regulations 5 and 6, Initiation of proceedings before the University Tribunal, the Discipline Committee, or the Discipline Board (Statutes and Ordinances, p. 199)

Regulations 1 and 4, Appointment of members of the Discipline Committee (Statutes and Ordinances, p. 202)

Regulations 1 and 18, Discipline Board (Statutes and Ordinances, p. 204)

Regulation 5, Schools of Arts and Humanities, the Biological Sciences, the Humanities and Social Sciences, the Physical Sciences, and Technology, and Regulation 6, School of Clinical Medicine (Statutes and Ordinances, p. 597)

Regulation 11, General Regulations for the constitution of the Faculty Boards (Statutes and Ordinances, p. 603)

Regulation 6, Chemical Engineering and Biotechnology Syndicate (Statutes and Ordinances, p. 617)

Regulation 6, Board of History and Philosophy of Science (Statutes and Ordinances, p. 627)

Regulation 6, Board of Land Economy (Statutes and Ordinances, p. 631)

Regulation 2, Museum of Archaeology and Anthropology (Statutes and Ordinances, p. 645)

Regulations 2, 5, and 11, Kettle’s Yard Committee (Statutes and Ordinances, p. 659)

Regulation 11, Language Centre (Statutes and Ordinances, p. 660)

Regulation 1(g), Library Syndicate (Statutes and Ordinances, p. 662)

Regulation 35(c), Intellectual Property Rights (Statutes and Ordinances, p. 1049)

Regulation 1, Student Housing Fund (Statutes and Ordinances, p. 1061)

12. By replacing the sentence ‘For the purpose of this regulation graduates of the University may count previous residence in statu pupillari.’ with ‘For the purpose of this regulation graduates of the University may count previous residence as a registered student’ in the following:

Regulation 1, Diploma in the Conservation of Easel Paintings (Statutes and Ordinances, p. 577)

Regulation 1, Advanced Diploma in Economics (Statutes and Ordinances, p. 578)

Regulation 1, Postgraduate Diploma in Legal Studies and Postgraduate Diploma in International Law (Statutes and Ordinances, p. 579)

Regulation 1, Advanced Diploma in Theology, Religion, and Philosophy of Religion (Statutes and Ordinances, p. 580)

13. By amending the text beginning ‘no person shall be a member…’ at the end of Regulation 1 of the regulations for Degree Committees (Statutes and Ordinances, p. 612 [Regulation 1(b) if Grace 1 is approved, p. 169] so as to read:

no person shall be a member of a Degree Committee who is a registered student[;]

14. By replacing references to ‘a Graduate Student or a person in statu pupillari’ with references to ‘a registered student’ in the following:

Regulation 4, Board of History and Philosophy of Science (Statutes and Ordinances, p. 627)

Regulation 4, Board of Land Economy (Statutes and Ordinances, p. 631)

Regulation 6, Institute of Criminology (Statutes and Ordinances, p. 633)

15. By amending the sentence at the end of Regulation 1 for the University Sports Committee (Statutes and Ordinances, p. 142) so as to read:

For the purpose of this regulation, a student member shall mean a registered student, or an elected officer of the Cambridge University Students’ Union or the Graduate Union.

16. By amending Paragraph 1(g) of the General Board Notice concerning the membership of the University Research Ethics Committee (Statutes and Ordinances, p. 672) so as to read:

(g)two elected officers of the student unions or registered students, one appointed on the nomination of Cambridge University Students’ Union and one appointed on the nomination of the Graduate Union;

Report of the General Board on the establishment and re-establishment of certain Professorships

The General Board begs leave to report to the University as follows:

1. The General Board recommends the establishment and re-establishment of certain Professorships as set out in paragraphs 2, 3, 4, 5, and 6 below. The funding arrangements for the Professorship of Media and Culture, the Professorship of Magnetic Resonance Imaging, the Professorship of Child and Adolescent Psychiatry, the NHSBT Professorship of Donor Health, and the MRC Professorship of Toxicology were scrutinized by the Resource Management Committee at its meeting held on 8 November 2017.

2. The Board has accepted an academic case from the Council of the School of the Humanities and Social Sciences for the establishment of a Professorship of Media and Culture, from 1 October 2018, for a single tenure in the Department of Sociology. The Professorship will be fully funded from within the School’s recurrent Chest allocation. The Board has agreed that election to the Professorship should be made by an ad hoc Board of Electors and that the candidature should be open to all persons whose work falls within the general field of the title of the office.

3. The Board has accepted an academic case from the Council of the School of Clinical Medicine for the establishment of a Professorship of Magnetic Resonance Imaging, from 1 November 2017, for a single tenure in the Department of Radiology. The Professorship will be fully funded by the Cambridge University Hospitals NHS Foundation Trust. The Board has agreed that election to the Professorship should be made by an ad hoc Board of Electors and that the candidature should be open to all persons whose work falls within the general field of the title of the office.

4. The Board has accepted an academic case from the Council of the School of Clinical Medicine for the establishment of a Professorship of Child and Adolescent Psychiatry, from 1 March 2018, for a single tenure in the Department of Psychiatry. The Professorship will be 50% Chest funded and 50% funded by the Cambridge and Peterborough NHS Foundation Trust. The Board has agreed that election to the Professorship should be made by an ad hoc Board of Electors and that the candidature should be open to all persons whose work falls within the general field of the title of the office.

5. The Board has accepted an academic case from the Council of the School of Clinical Medicine for the establishment of an NHSBT Professorship of Donor Health, from 1 January 2018, for a single tenure in the Department of Public Health and Primary Care. The full costs of the Professorship will be met by the National Health Service Blood and Transplant Service but will be renewed on a five-year cycle subject to a performance review. In the event that the funding is not renewed, the School has agreed to underwrite the costs of the office and the title will revert to the Professorship of Donor Health. The Board has agreed that election to the Professorship should be made by an ad hoc Board of Electors and that the candidature should be open to all persons whose work falls within the general field of the title of the office.

6. The Board has accepted an academic case from the Council of the School of the Biological Sciences for the establishment for a single tenure of a Professorship of Toxicology in the Department of Pharmacology, from the date of legal transfer of the Medical Research Council’s Toxicology Unit to the University of Cambridge, following ongoing negotiations which are expected to be concluded by March 2018. Approval for the establishment of the Professorship is being sought at this stage to enable this part of the proposed transfer arrangements to be settled. It is proposed that the Professorship will be held in association with the Directorship of the Medical Research Council’s Toxicology Unit, and the office-holder will be Professor Anne Willis, the current Director of the MRC Toxicology Unit. The full costs of the Professorship will be met from funds available to the MRC Toxicology Unit.

7. The General Board recommends:

I. That a Professorship of Media and Culture be established in the University for a single tenure from 1 October 2018, placed in the Schedule to Special Ordinance C (vii) 1, and assigned to the Department of Sociology.

II. That a Professorship of Magnetic Resonance Imaging be established in the University for a single tenure from 1 November 2017, placed in the Schedule to Special Ordinance C (vii) 1, and assigned to the Department of Radiology.

III. That a Professorship of Child and Adolescent Psychiatry be established in the University for a single tenure from 1 March 2018 for a single tenure, placed in the Schedule to Special Ordinance C (vii) 1, and assigned to the Department of Psychiatry.

IV. That an NHSBT Professorship of Donor Health be established in the University for a single tenure from 1 January 2018, placed in the Schedule to Special Ordinance C (vii) 1, and assigned to the Department of Public Health and Primary Care.

V. That an MRC Professorship of Toxicology be established in the University for the tenure of Professor Anne Willis, placed in the Schedule to Special Ordinance C (vii) 1, and assigned to the Department of Pharmacology.

29 November 2017	Stephen Toope, Vice-Chancellor	A. L. Greer	Helen Thompson
	Philip Allmendinger	Martin Millett	Graham Virgo
	Abigail Fowden	Richard Prager	Mark Wormald
	David Good	Susan Rankin