Notices

Calendar

1 March, Saturday. Congregation of the Regent House at 10 a.m.

4 March, Tuesday. End of third quarter of Lent Term.

18 March, Tuesday. Discussion by videoconference at 2 p.m. (see below).

21 March, Friday. Full Term ends.

Discussion on Tuesday, 18 March 2025

The Vice‑Chancellor invites members of the Regent House, University and College employees, registered students and others qualified under the regulations for Discussions (Statutes and Ordinances, p. 111) to attend a Discussion by videoconference on Tuesday, 18 March 2025 at 2 p.m. The following item will be discussed:

1.Second-stage Report of the Council, dated 25 February 2025, on the alteration and redevelopment of the Hutchison Building on the Cambridge Biomedical Campus site (see p. 284).

Those wishing to join the Discussion by videoconference should email UniversityDraftsman@admin.cam.ac.uk from their University email account, providing their CRSid (if a member of the collegiate University), by 10 a.m. on the date of the Discussion to receive joining instructions. Alternatively contributors may email their remarks to contact@proctors.cam.ac.uk, copying ReporterEditor@admin.cam.ac.uk, by no later than 10 a.m. on the day of the Discussion for reading out by the Proctors,1 or may ask someone else who is attending to read the remarks on their behalf.

In accordance with the regulations for Discussions, the Chair of the Board of Scrutiny or any ten members of the Regent House2 may request that the Council arrange for one or more of the items listed for discussion to be discussed in person (usually in the Senate-House). Requests should be made to the Registrary, on paper or by email to UniversityDraftsman@admin.cam.ac.uk from addresses within the cam.ac.uk domain, by no later than 9 a.m. on the day of the Discussion. Any changes to the Discussion schedule will be confirmed in the Reporter at the earliest opportunity.

General information on Discussions is provided on the University Governance site at https://www.governance.cam.ac.uk/governance/decision-making/discussions/.

Notice of benefactions

20 February 2025

The Vice-Chancellor has accepted with gratitude the following benefactions in a merger of Cambridge University Musical Society (CUMS) and the Cambridge University Musical Society Fund (CUMS Fund) with the Centre for Music Performance (CMP):

•a transfer of funds of £376k from the CUMS Fund to support the CMP in perpetuity. The Council is submitting a Grace (Grace 1, p. 285) to establish an endowment fund to support the CMP, to be called the Cambridge University Musical Society (CUMS) Fund. The regulations governing the fund preserve the charitable objects of CUMS and the CUMS Fund, which are (1) to promote and advance musical education and musical performance within the University and City of Cambridge and elsewhere by the Cambridge University Musical Society; and (2) to promote and advance musical education and musical performance in any manner which now is or may in the future be deemed to be charitable;

•a transfer of property and assets, including equipment, collections of musical instruments and sheet music, and spend-down funds of £168k, from CUMS to vest in the University to be used by or on the direction of the University for the purposes of the CMP.

Grace 1 of 12 February 2025 (ACP (R) proposals): Notice of a ballot

21 February 2025

The Vice-Chancellor has received a request for a vote to be taken on Grace 1 of 12 February 2025 (Academic Career Pathway (Research) proposals). The request has been signed by 70 members of the Regent House and therefore there will be a ballot. The names of the signatories are listed in the Annex below.

Ballot timetable

For an amendment revising the Grace to be considered by the Council, the Registrary needs to receive the proposed amendment, signed by 25 or more members of the Regent House, by 4 p.m. on Wednesday, 5 March 2025.

For a fly-sheet to be circulated to members of the Regent House when voting opens, the Registrary needs to receive the fly-sheet, signed by 10 or more members of the Regent House or other authorised groups,1by 1 p.m. on Wednesday, 12 March 2025.

The Registrary will accept amendments and fly-sheets:

(a)signed by completing an online form on the Regent House Petitions site or other authorised site by the deadline;2

(b)in hardcopy, signed with wet-ink signatures, with the names of signatories in block capitals, delivered to the Old Schools, or as an email from a University account that includes the text of the fly-sheet or amendment sent to registrary@admin.cam.ac.uk, or as a photo or scan of the document showing the signature sent by email (ideally from a University account) to registrary@admin.cam.ac.uk, by the deadline.

Once the deadline for amendments has passed, a Notice acknowledging receipt of any amendments with sufficient signatures will be published and the Council will consider whether to add them to the ballot paper.

Those listed on the Roll of the Regent House promulgated on 6 November 2024 will be eligible to vote in this ballot.3 Online voting4 will open at 10 a.m. on Thursday, 20 March and close at 5 p.m. on Monday, 31 March 2025 (voters will receive an email when voting opens). Hardcopy voting papers and supporting materials will be distributed not later than Thursday, 20 March to those who opted in November 2024 to vote on paper; the last date for the return of voting papers is 5 p.m. on Monday, 31 March 2025.

Annex

The following members of the Regent House have signed this request for a ballot:

Grants from the Colleges Fund

20 February 2025

The Council has received the following report from the Colleges Fund Committee, which it now publishes to the University in accordance with Regulation 4 for the Fund (Statutes and Ordinances, 2024, p. 1087).

1. The amount available in the Fund for distribution in 2024–25 is £6.652m.

2. The Colleges Fund Committee has approved the following grants to be paid in 2024–25:

3. The allocation is calculated by taking account of the model of a ‘standard’ College with a basic requirement for endowment. The figures take account of the endowment requirements of the relevant applicant College as estimated by the Committee’s model having reference to numbers of undergraduate students, full-time equivalent postgraduate students, Fellows, and College Teaching Officers.

(a)The Committee has updated the distribution mechanism to reflect better the situation of a ‘standard’ College in 2024.

(b)The Committee has removed the cap on distributions that has applied for the last few years.

(c)The Committee will keep the appropriateness of the removal of the capping mechanism under review.

4. The Colleges Fund Committee has not approved any exceptional grants in addition to the endowment-based grants listed above.

5. The Colleges Fund Committee accelerated its decision-making this year to deliver outcomes earlier in the budgeting cycle of the Colleges.

Public Contracts Regulations 2015 / Procurement Act 2023

20 February 2025

The Council, on the advice of the Finance Committee, has declared that the University continues to remain outside the scope of the Public Contracts Regulations 2015 and the Procurement Act 2023.1 The calculation is carried out annually to ensure that it remains possible to make the declaration. The Council intends that the University’s procurement procedures should continue to follow the good practice set out in the regulations, as well as that in the University’s Financial Regulations (Statutes and Ordinances, 2024, p. 1056); see also: https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-regulations.

The related bullet point in Section M of the Financial Regulations has been updated to delete the first sentence and reflect the wording above.