Skip to main contentCambridge University Reporter

No 6546

Thursday 9 May 2019

Vol cxlix No 28

pp. 526–555



14 May, Tuesday. Discussion in the Senate-House at 2 p.m. (see below).

18 May, Saturday. Congregation of the Regent House at 10 a.m.

21 May, Tuesday. Easter Term divides. Discussion in the Senate-House at 2 p.m. (see below).

28 May, Tuesday. Discussion in the Senate-House at 2 p.m.

30 May, Thursday. Ascension day. Scarlet day.

  8 June, Saturday. End of third quarter of Easter Term.

Discussions (Tuesdays at 2 p.m.)


14 May

18 May, Saturday at 10 a.m.

21 May

19 June, Wednesday at 2.45 p.m. (Honorary Degrees)

28 May

26 June, Wednesday at 10 a.m. (General Admission)

11 June

27 June, Thursday at 10 a.m. (General Admission)

  9 July

28 June, Friday at 10 a.m. (General Admission)

29 June, Saturday at 10 a.m. (General Admission)

19 July, Friday at 10 a.m.

20 July, Saturday at 10 a.m.

Discussion on Tuesday, 14 May 2019

The Vice-Chancellor invites those qualified under the regulations for Discussions (Statutes and Ordinances, p. 105) to attend a Discussion in the Senate-House on Tuesday, 14 May 2019 at 2 p.m., for the discussion of:

1. First-stage Report of the Council, dated 29 April 2019, on the refurbishment of 1 Regent Street for the Cambridge Institute for Sustainability Leadership (Reporter, 6545, 2018–19, p. 496).

Further information on Discussions, including details on format and attendance, is provided at

Additional Discussion on Tuesday, 21 May 2019

The Vice-Chancellor has approved an addition to the schedule of Discussions in 2018–19 in order for the Joint Report on a revised student disciplinary framework (p. 531) to be discussed at the earliest opportunity to enable the ballot on the recommendations in the Report to be held in the Easter Term, in accordance with the ballot timetable (p. 528). The additional Discussion will take place in the Senate-House at 2 p.m. on Tuesday, 21 May 2019.

Amending Statutes for Downing College

30 April 2019

The Vice-Chancellor gives notice that he has received from the Governing Body of Downing College, in accordance with the provisions of Section 7(2) of the Universities of Oxford and Cambridge Act 1923, the text of proposed Statutes to amend the Statutes of the College. The current Statutes of the College are available on the College’s website:

Paper copies of the amendments may be inspected at the University Offices until 10 a.m. on 24 May 2019.

Lucy Cavendish College

6 May 2019

Under the University’s Statute G IV 4 and Statute 39 of the Statutes of Lucy Cavendish College, the University has authority to make Ordinances prescribing conditions subject to which the College may admit and present for degrees candidates for the degrees of Bachelor of Arts, Bachelor of Music, Bachelor of Education, and Bachelor of Theology for Ministry. In accordance with the current Ordinance concerning Lucy Cavendish College (Statutes and Ordinances, p. 1098), only such candidates who have attained the age of twenty-one years and those approved, or entitled to be approved, as Affiliated Students can be admitted by the College.

The College’s Governing Body, following a vote at its meeting on 6 March 2019, has approved in principle a change to its admissions criteria to remove the age threshold (it also approved on 20 March 2019 a change to the College’s Ordinances to admit men as well as women).1 It has consulted widely on these changes, including with the Colleges most likely to be affected by them (Clare Hall, Darwin, Hughes Hall, Newnham, Murray Edwards, St Edmund’s, and Wolfson) and with its current staff, students and its alumnae. The vast majority of those consulted support the proposals. The Council and the General Board are satisfied that the change to the age threshold is in the best interests of both the College and the collegiate University.

A proposal to remove the provisions in the Statutes of the University and the College concerning conditions for admission to the College will be submitted for approval in due course. In the meantime, a change to the Ordinance concerning the College is being put forward so that, if approved, the removal of the age threshold can be reflected in the Undergraduate Prospectus for 2021 entry.

The Council, on the recommendation of the General Board, is submitting a Grace (Grace 8, p. 553) for the approval of changes to the University’s Ordinance concerning the College.

Notice of a ballot (Joint Report on a revised student disciplinary framework)

8 May 2019

The Council has decided to call a ballot on the recommendations of the Joint Report of the Council and the General Board on a revised student disciplinary framework (p. 531). There will be two votes, the first seeking approval of Recommendations I and II (new student disciplinary framework) and the second seeking approval of Recommendation III (adoption of the civil standard of proof under that framework). Neither of the votes is contingent on the other and therefore if one Grace is approved and the other is not, the recommendations in the approved Grace alone will be implemented. The timetable for the ballot will be as follows:

21 May, Tuesday at 2 p.m.

Discussion in the Senate-House (this is an additional date, see p. 527).

30 May, Thursday

Response to Discussion remarks (if any), Graces and confirmation of ballot timetable published in the Reporter (on a Thursday owing to the bank holiday).

  7 June, Friday at 1 p.m.

Deadline for fly-sheets

18 June, Tuesday at 10 a.m.

Voting opens

28 June, Friday at 5 p.m.

Voting closes / last day for the return of voting papers

  3 July, Wednesday

Outcome of voting published in the Reporter

A fly-sheet is a statement provided to voters that sets out the views of its signatories, either in favour or against the recommendations of a Report. A fly-sheet will be accepted if it is signed by at least ten members of the Regent House or by at least five student union sabbatical officers / College JCR/MCR Presidents and five registered students, and received by the Registrary by the deadline of 1 p.m. on Friday, 7 June 2019 (for the full criteria see Statutes and Ordinances, p. 110). A joint fly-sheet signed by the required number of signatories for a student and a Regent House fly-sheet will also be accepted. Signed fly-sheets can be sent to the Registrary by post to the Old Schools or by fax to 01223 (3)32332, or as scans/photographs containing signatures by email to Please provide the CRSid or full name of each of the signatories so that they can easily be identified.

The Council and the General Board have taken the decision exceptionally to waive privilege in the written advice which they have received from Legal Counsel regarding the proposed new Student Disciplinary Procedure to be established as part of a revised student disciplinary framework. This is because the proposed revisions to the procedure were the subject of a wide consultation across the collegiate University which received comments from many quarters. These included concerns that the revised procedure covered matters that could also amount to serious criminal offences and that it was not appropriate, within the revised procedure, to cover these matters. Counsel’s advice addresses these concerns and the Council and the General Board therefore believe that making it available to University and College staff, College Fellows and current students and student union sabbatical officers will help to ensure confidence in the proposed revised procedure. It should be noted that the waiver of privilege in this instance is limited to the written advice of Counsel described above and does not constitute a waiver of privilege in relation to any other legal advice which the Council and/or the General Board have received or may receive in the future.

Requests for the advice should be sent to the University Draftsman by 5 p.m. on Friday, 28 June 2019. Please address requests by email to from an address within the domain.

Strategic review of email provision in the University: Contributions by 30 May 2019

The Information Services Committee (ISC) has commissioned a strategic review of the centrally-provided email systems in the University and is seeking contributions from staff and other interested parties within the collegiate University on the areas under consideration (see below). The ISC has appointed Mr Keith Turnbull, one of its external members, to chair the review, with support from:

Dr Richard Clayton, Department of Computer Science and Technology

Dr Andrew Herbert, Wolfson College

Dr James Knapton, University Information Compliance Officer

Dr Rachael Padman, Department of Physics

Following a two-year programme of rationalisation, the University now has two centrally-provided systems: Hermes, which is a local implementation of an open-source system running on services in the University; and Exchange Online, an external service run by Microsoft. Central email services in the University have, over the last decade and more, become critical to the day-to-day life of the University but a long-term strategy has not been developed which considers the current and future needs of the University. In this context a strategic review of the central email provision is timely.

The review will consider the centrally-provided email systems Exchange Online and Hermes, and the PPSwitch mail transfer agent which supports both email systems. Email systems operated by University institutions other than UIS or those operated by Colleges will not be included in the review, except in considering the dependency of these systems on Hermes, Exchange Online, or PPSwitch.

The review will consider and make recommendations on:

A long term strategy for email provision in the University, with specific regard to usability, reliability, eligibility, use policy, security, sustainability and value for money.

What part widely-available free-to-use email services from Google, Microsoft and others can play in the University’s strategy for email provision.

The relationship between the provision of central email and of related services, including calendar management, contact and address management, mailing lists and collaboration tools, and task and to-do list management.

How to support people arriving at and leaving Cambridge to continue to use archives of emails.

Opportunities and risks afforded by, and good practice in, providing local email solutions.

How the University can effectively discharge its regulatory, statutory and contractual obligations in relation to provision of email services including with regard to the personal use of email facilities by students and staff.

The review will draw on existing evidence and evidence submitted during the review, and may also commission or request evidence and advice from within and outside the University. Interested parties may contribute or request further information by emailing the review group via from an email address. The deadline for contributions to the review is Thursday, 30 May 2019.

It is anticipated that the report on the outcome of the review will be provided to the General Board and the Council later in Easter Term 2019, prior to publication in the Reporter.