Reports

Report of the Council on refurbishment of the Bunker as a collections storage facility for the Museum of Archaeology and Anthropology

The Council begs leave to report to the University as follows:

1. In this Report the Council is seeking approval for a refurbishment of the Bunker, a University-owned building located on Brooklands Avenue, Cambridge, to provide a facility for the storage and research of collections held by the Museum of Archaeology and Anthropology (MAA).

2. The MAA’s reserve collection is currently stored at the West Cambridge site within the Atlas Building, which due to age is deteriorating. While it is not cost-effective fully to refurbish the Atlas Building, it requires frequent maintenance to avoid risk to the collections stored within, which are formally designated as of national and international significance.

3. An alternative site for storage of the MAA’s collections has been identified. The Cambridge ‘Bunker’ is a two-storey Grade II-listed structure built in the early 1950s to provide a War Room, with a 1960s extension constructed to house ministry offices located in the former government estate off Brooklands Avenue. The proposed internal works to the extension include the removal of the non-structural partition walls. The principle of the current design is to provide a system of specific storage on both the ground and first floors, mostly in the form of shelving, with specialised units to support and store unique pieces. There is also an area dedicated to a modest study facility to ensure the on-going accessibility for academic and research purposes as well as a loading/unpacking area with freezers for material quarantine, together with facilities (WC/kitchenette) to accommodate staff who will be working within the building. Minimal alterations are proposed in the older part of the Bunker, in line with the Grade II listing, to facilitate lighting, fire alarms, power and accessibility.

4. Museum collections require controlled ambient conditions to provide a stable environment to preserve, over the long term, a range of materials in a mixed collection of artefacts. The internal conditions of the facility have been developed in alignment with BSI PD54541 and the requirements of the Arts Council Government Indemnity Scheme.2

5. The original building of the Bunker has a gross internal area of 798m2; the extension provides a further 2,627m2. A Concept Case for the project was approved by the Planning and Resources Committee on 5 December 2018. A Full Case will be prepared in due course. The estimated cost of the project is up to £10.5M, with funding expected to come from the Capital Fund. It is hoped to submit a planning application during March 2019 so that work can begin no later than September 2019.

6. Drawings of the proposed scheme are displayed for the information of the University in the Schools Arcade and are reproduced online at https://www.prao.admin.cam.ac.uk/capital-planning/plans-and-drawings. A plan showing the location of the Bunker is shown below.

7.The Council recommends:

I.That subject to the Full Case being approved by the Planning and Resources Committee, approval is given for the works to be undertaken within the Bunker to enable its use as a collection storage facility by the Museum of Archaeology and Anthropology.

II.That the Director of Estate Strategy be authorised to apply for detailed planning approval in due course.

III.That the Pro-Vice-Chancellor for Strategy and Planning be authorised to accept a tender for the works, within the available funding, in due course.

21 January 2019	Stephen Toope, Vice-Chancellor	Jennifer Hirst	Michael Proctor
	Sam Ainsworth	Nicholas Holmes	Sofia Ropek-Hewson
	Evie Aspinall	Fiona Karet	Andrew Sanchez
	R. Charles	Christopher Kelly	Jason Scott-Warren
	Stephen J. Cowley	Mark Lewisohn	Sara Weller
	Anthony Freeling	Marcel Llavero Pasquina	Mark Wormald
	Nicholas Gay	Jeremy Morris	Jocelyn Wyburd
	David Greenaway	Richard Penty

Location plan: The Bunker