SUB-DEPARTMENTS

General

1. The duties and responsibilities of the Director of a Sub-department shall be as follows:

1. (a)In all administrative and financial matters the Director shall be responsible to the Head of the Department.
2. (b)Within the first fortnight of the Easter Term the Director shall submit to the Head of the Department an estimate of the expenditure required in the ensuing financial year in his or her branch of the subject. After the estimate has been considered by the Head of the Department and the Finance Committee of the Council the Director shall have authority to expend sums not in excess of the amounts approved. All accounts shall be paid by the Head of the Department or by a person nominated by the Head under Statute A V 17, and all payments accounted for through the Departmental Account. A statement of the income and expenditure of each Sub-department shall be submitted at the end of each financial year to the General Board.
3. (c)In each Sub-department those departmental demonstrators, assistants in research, and laboratory attendants whose stipends and wages are covered by the aforesaid estimates shall be recommended for appointment by the Director but their appointment shall rest with the Head of the Department.
4. (d)In each academical year the Director shall recommend to the Head of the Department the teaching programme to be given in his or her branch of the subject, for approval and transmission to the Faculty Board concerned.
5. (e)The Director shall be responsible to the Head of the Department for the direction of research in the Sub-department.

2. There shall be Sub-departments of the several Departments, as specified in Regulation 4.

3. Subject to the provisions of Regulation 4, the Director of each Sub-department shall be appointed by the General Board, on the recommendation of the relevant Faculty Board or other authority, for a period not exceeding five years at a time.

4. The Directors of the several Sub-departments shall be as follows:

5. During any period of absence from duty of the Director of a Sub-department, or during any period when there is a vacancy in an office whose holder is ex officio Director of a Sub-department, the General Board on the recommendation of the relevant Faculty Board or other authority shall have discretion to appoint a person to be Acting Director of that Sub-department. A person so appointed shall be recognized as Director of the Sub-department for all purposes.

Botanic Garden

Amended by Notice (Reporter, 2018–19, p. 89)

1. The Botanic Garden shall be a Sub-department of the Department of Plant Sciences, and the Director of the Botanic Garden shall be the Director of that Sub-department.

2. There shall be a Syndicate called the Botanic Garden Syndicate, which shall consist of:

1. (a)the Vice-Chancellor (or a duly appointed deputy) as Chair;
2. (b)the Head of the Department of Plant Sciences;
3. (c)eight members of the Senate, two appointed by the Council, two by the Faculty Board of Biology, and four by the General Board at least six of whom shall be members of the University;
4. (d)not more than four persons co-opted by the Syndicate, provided that it shall not be obligatory for the Syndicate to co-opt any person or persons.

Members in classes (c) and (d) shall be appointed or co-opted in the Michaelmas Term to serve for four years from 1 January following their appointment or co-optation. The Director of the Botanic Garden shall act as Secretary to the Syndicate.

3. Six members of the Syndicate shall form a quorum.

4. The duties of the Syndicate shall be:

1. (a)to determine the general policy of the Garden and to supervise its finances;
2. (b)to exercise a general supervision over the grounds, buildings, and collections;
3. (c)to advise the Director in matters relating to the amenities of the Garden;
4. (d)to inspect the Garden and its premises from time to time;
5. Annual Report.
   (e)to make an Annual Report to the General Board on the condition of the Garden and its educational and research activities;
6. Rules of admission.
   (f)subject to the provisions of Regulation 10, to make rules of admission to the Garden and to amend such rules from time to time as they may think fit.

5. Except as may be otherwise provided by Statute or by Ordinances relating to a particular University office in the Department of Plant Sciences, appointments and reappointments to the University office1 of Director of the Botanic Garden shall be made by the General Board, on the advice of a committee specially constituted for the particular occasion.

6. The duties of the Director shall include:

1. (a)the care of the Garden;
2. (b)the maintenance of the collections;
3. (c)provision for teaching and research;
4. (d)such teaching duties as the Faculty Board of Biology, in consultation with the Botanic Garden Syndicate, may consider desirable having regard to the Director's duties in the Garden.

The Director shall be responsible to, and shall act as executive officer of, the Botanic Garden Syndicate for matters connected with the general policy of the Garden and the maintenance of its amenities. The Director shall be an additional member of the Appointments Committee for any office in the Department of Plant Sciences the duties of which the General Board determine also concern the Garden.

7. The Director shall be resident in the University during Full Term and, subject to the proviso that the Syndicate shall have power to modify this requirement in any year, during not less than six weeks of the Long Vacation. The Director shall not be absent for more than two nights in any week during which he or she is required to reside without obtaining the permission of the Syndicate beforehand, if possible, or asking their approval upon return.

8. The Fund of the Botanic Garden shall be a separate part of the Fund of the Department of Plant Sciences in the accounts of the Department.

9. There shall be a University office of Curator of the Botanic Garden, the holder of which shall report to the Director of the Botanic Garden. Appointments and reappointments to the office shall be made by an Appointments Committee appointed by the Head of the Department of Plant Sciences, provided that the Appointments Committee shall include the Director of the Botanic Garden and a person appointed by the Botanic Garden Syndicate. The duties of the Curator shall be determined by the Syndicate and shall include assisting the Director in her or his duties under Regulation 6 above.

10. The Botanic Garden shall be open for not less than six hours on each weekday, except that on Christmas Day, Boxing Day, and on such other days as may appear necessary to the Syndicate, the Garden shall be closed.

Admission to the University Botanic Garden

Cambridge University Botanic Garden is private property. Visitors are welcome in accordance with the following rules made by the Botanic Garden Syndicate.

Rules of Admission

1. The Garden is open every day throughout the year except for the Christmas holiday period. There are two entrances, one in Bateman Street and one in Hills Road.

Times of opening and closing:

The Glasshouses and Cafe close half an hour before Garden closing time. The Botanic Garden Shop closes fifteen minutes before the Garden closing time. From time to time, parts of the Garden, including the Glasshouses, may be closed to the public for maintenance. The latest admission time is half an hour before the Garden closing time.

2. Admission Charges

A charge is made for admission. The charge for admission is determined by the Syndicate from time to time.

Language schools wishing to visit the Botanic Garden must book as a group visit at least a week in advance, through the Administration Office, and must complete the necessary documentation. They will be guided to suitable resources for use during their visit, for which a charge also will be made.

Waiving of admission charge

1. (i)General visits – No admission charge is made for the following categories of visitor:
2. •companions of disabled persons without whose assistance the disabled visitor would be unable to gain access to the Garden;
3. •all undergraduate and current graduate students of the University of Cambridge upon production of a valid University Card;
4. •children sixteen years and under visiting with family or friends (i.e. in a non-educational capacity) providing they are accompanied and closely supervised at all times by an adult;
5. •Friends and Corporate Friends of the Botanic Garden upon production of a valid Friends membership card
6. •visits by groups approved by the Botanic Garden as being ‘therapeutic’.
7. (ii)Educational visits – Please note that charges are made for all Assisted Educational Visits.
8.  No admission charge is made for the following groups providing the visit is pre-booked well in advance through the Education Office and the necessary documentation completed:
9. •groups from nurseries, home-schools, and colleges following the UK Department for Education’s National Strategies or pursuing a UK curriculum qualification (e.g. GCSE, Baccalaureate, A Level);
10. •groups from further and higher educational institutions, horticulture colleges, and from organizations providing services for special needs persons, provided that the visit is approved as ‘educational’ by the Botanic Garden’s Education Department.

All persons working in the Department of Plant Sciences, the Sainsbury Laboratory Cambridge University, and the Botanic Garden may apply to the Director for a card permitting free admission. An admission card is not transferable.

Bona fide researchers wishing to use the Garden or its facilities in connection with their work must contact the Director for permission to do so.

3. Cycles, including children’s bicycles, tricycles, and scooters, must be left in the parking spaces provided for them near the entrances.

4. Children aged sixteen years and under must be accompanied by an adult at all times. Children are allowed on the Limestone Rock Garden or on the British Wild Plants area only under the close supervision of an adult.

5. No games, sports training, or jogging are allowed.

6. No radios or sound reproduction equipment, or musical instruments, may be played in the Garden by visitors.

7. A permit is required for commercial photography. Application should be made to the Administrator. A charge will normally be made for commercial photography.

8. Refreshments brought into the Garden by visitors may not be consumed in the cafe area.

9. Dogs are not admitted except guide dogs for the blind, hearing dogs for the deaf or assistance dogs.

10. Smoking is not allowed in any of the Garden’s buildings.

11. Visitors may not handle or gather plant material unless permission has been obtained from the Director.

12. All groups intending to visit the Garden must book their visit at least a week in advance.

13. The Director, Curator or staff authorized by them shall exclude from the Garden any person who is considered to be guilty of misconduct.

14. The Director, Curator or staff authorized by them reserve the right to refuse admission.

Cory Fund

1. There shall be established a Cory Fund, into which shall be paid the sums received by the University under the will of Reginald Radcliffe Cory, of Trinity College, which provides that his bequest shall be used for the general interests of the Botanic Garden.

2. The Managers of the Fund shall be

1. (a)the Head of the Department of Plant Sciences as Chair, and the Director of the Finance Division (or a deputy);
2. (b)four members of the Senate appointed in the Michaelmas Term, two by the Council and two by the Faculty Board of Biology, to serve for four years from 1 January following their appointment.

3. The Director of the Botanic Garden shall act as Secretary to the Managers.

4. The Managers shall report to the General Board as occasion arises, and at least once in each academical year.

Museum of Archaeology and Anthropology

Management

1. The Museum of Archaeology and Anthropology shall be a Sub-department of the Department of Social Anthropology.

2. The Museum shall be under the general control of a Committee of Management which shall consist of:

1. (a)the Head of the Department of Social Anthropology, or a deputy, who shall be the Chair of the Committee;

1. (b)the Curator and Director of the Museum;

1. (c)the Head of the Department of Archaeology, or a deputy;

1. (d)a Professor of the Department of Social Anthropology appointed by the Council of the School of the Humanities and Social Sciences;

1. (e)the President of the Cambridge Antiquarian Society, or a deputy;

1. (f)two persons appointed by the Council of the School of the Humanities and Social Sciences;

1. (g)two registered students from among those students who are candidates for any Part of the Human, Social, and Political Sciences Tripos, or the Archaeological Tripos, or from among those students who are graduate students within the Department of Archaeology, or the Department of Social Anthropology;

1. (h)not more than four persons co-opted by the Committee, provided that it shall not be obligatory for the Committee to co-opt any person or persons.

3. Members in class (g) shall be appointed in the Michaelmas Term to serve for one year from 1 January following their appointment. Members in classes (d), (f), and (h) shall serve for four years in the first instance following their appointment.

4. The Committee shall meet at least once in each term of the academical year. Five members of the Committee shall form a quorum.

5. Subject to the powers of the General Board, and the Faculty Board of Human, Social, and Political Science, the duties of the Committee shall be:

1. (a)to ensure the due performance by the Director of the Museum and the Senior Curators of their duties;

1. (b)to determine the hours of attendance in the Museum of members of the staff of the Museum;

1. (c)to review and approve policies and plans as required by Museum Accreditation;

1. (d)to oversee planning and resource management for the Museum, including the generation of funding and the use of income allocated for the purposes of the Museum;

1. Crowther-Beynon Fund.
   (e)to oversee and authorize use of income from the Crowther-Beynon Fund, subject to consultation with the Faculty Board and approval of the General Board where necessary, and use of other moneys devoted to the purposes of the Museum;

1. (f)to consider and approve where appropriate, on the recommendation of curators, short and long-term loans of museum holdings to touring exhibitions and other museums;

1. (g)to consider and approve where appropriate, on the recommendation of curators, applications for permission to carry out destructive experiments on museum artefacts;

1. Antiquarian Society.
   (h)to consider and approve where appropriate, on the recommendation of curators, the alienation of any object, except that (i) books and other objects which have come into the possession of the University through the Cambridge Antiquarian Society shall not be alienated without the sanction of the Council of the Cambridge Antiquarian Society, and may be alienated only in accordance with any conditions agreed between the Council of the Society and the Committee of Management; (ii) objects incorporating human remains may not be alienated without the approval of the General Board acting on the advice of the University’s Human Remains Advisory Panel, to which the Committee of Management will offer advice as required;

1. Annual Report.
   (i)to make an Annual Report on the Museum to the General Board.

6. The Cambridge Antiquarian Society shall be allowed free of charge, for meetings and for occasional conferences, the use of a suitable room in the Museum of Archaeology and Anthropology or in some other University building.

7. The provisions of Special Ordinance A (vii) concerning Reserved Business shall apply to the Committee of Management as if it were a body constituted by Statute.

Staff of the Museum

1. There shall be the following University offices of the staff of the Museum of Archaeology and Anthropology:

1. (a)an office of Curator, the holder of which shall also be entitled Director of the Museum;

1. (b)such number of offices of Senior Assistant Curator or Assistant Curator as the General Board shall from time to time determine.

2. Appointments and reappointments to the University office of Curator and Director of the Museum of Archaeology and Anthropology, which may be held concurrently with another University office, shall be made by the General Board on the advice of a committee specially constituted for the particular occasion.

3. Under the general control of the Committee of Management, the Curator and Director shall

1. (a)be responsible for the care, management, and exhibition of the collections, and promote the use of the collections and Museum for teaching, research, and public engagement;

1. (b)be the official Head of the Museum for all administrative purposes.

4. Appointments and reappointments to an office of Senior Assistant Curator shall be made by the Appointments Committee for the Faculty of Human, Social, and Political Science, with the Curator and Director of the Museum as an additional member for this purpose.

5. The holders of University offices on the staff of the Museum shall be members of the Faculty of Human, Social, and Political Science under Regulation 1(b) of the regulations for Faculty Membership.

Scott Polar Research Institute

Management

1. The Scott Polar Research Institute shall be a Sub-department of the Department of Geography.

2. The Institute, including its Museum and Archives, shall be under the general control of a Committee of Management which shall consist of:

1. (a)the Chair of the Council of the School of the Physical Sciences, who shall be Chair of the Committee;
2. (b)the Director of the Institute, who shall be Secretary of the Committee;
3. (c)the Head of the Department of Geography;
4. (d)two persons appointed by the Council of the School of the Physical Sciences;
5. (e)two persons appointed by the General Board after consultation with the Councils of the Schools of the Biological Sciences, the Humanities and Social Sciences, and Technology;
6. (f)not more than two persons co-opted by the Committee, provided that it shall not be obligatory for the Committee to co-opt any person or persons.

Members in classes (d) and (e) shall be appointed in the Michaelmas Term to serve for four years from 1 January following their appointment. Members in class (f) shall serve until 31 December of the year in which they are co-opted or of the following year, as the Committee shall determine at the time of their co-optation.

3. The Committee of Management shall meet at least once in each academical year. Five members of the Committee shall constitute a quorum.

4. Subject to the powers of the Council, the General Board, and the Faculty Board of Earth Sciences and Geography, the duties of the Committee shall be:

1. (a)to promote teaching and research in polar studies;
2. (b)to co-operate with outside bodies in the encouragement of research in polar studies;
3. (c)to assess the Institute's needs in respect of staffing and resources and report these to the Director;
4. (d)to make such reports to the Council of the School of the Physical Sciences and the General Board as those bodies may require.

5. There shall be an Advisory Committee for the Institute, which shall consist of:

1. (a)one person appointed by the General Board on the nomination of the Council of the School of the Physical Sciences, who shall be Chair of the Committee;
2. (b)the Director of the Scott Polar Research Institute, who shall be Secretary of the Committee;
3. (c)the Director of the British Antarctic Survey;
4. (d)the Hydrographer of the Navy;
5. (e)the Head of the Polar Regions Section, Foreign and Commonwealth Office;
6. (f)the High Commissioner for Canada in the United Kingdom or a person appointed by the High Commissioner;
7. (g)two persons representative of industry appointed by the General Board on the nomination of the Committee of Management;
8. (h)one person appointed by the Royal Society;
9. (i)one person appointed by the Royal Geographical Society;
10. (j)not more than two persons co-opted by the Committee, provided that it shall not be obligatory for the Committee to co-opt any person or persons.

Members of the Committee in classes (g)–(i) shall be appointed in the Michaelmas Term to serve for four years from 1 January following their appointment. Members in class (j) shall serve until 31 December of the year in which they are co-opted or of the following year, as the Committee shall determine at the time of their co-optation.

6. The Advisory Committee shall meet not less than once in each academical year.

7. The duties of the Advisory Committee shall be to advise the Director of the Institute as to the most advantageous lines of education and research, and to promote co-operation with other bodies concerned with polar research.

Staff of the Institute

1. There shall be a University office of Director of the Institute, which shall be held concurrently with another University office.

2. The Director shall be appointed by the General Board on the recommendation of the Head of the Department of Geography and the Council of the School of the Physical Sciences, and shall be eligible for reappointment. Appointments and reappointments to the office of Director shall be for such periods not exceeding five years at a time as the General Board may determine on the recommendation of the Head of the Department of Geography and the Council of the School.

3. Under the general control of the Committee of Management, the Director shall be responsible for the direction of polar studies in the Institute and their encouragement generally in the University.

4. The Director shall conform to such conditions of residence as may be determined by the General Board after consultation with the Committee of Management.

Scott Polar Research Institute Endowment Funds

Scott Polar Research Institute Endowment Fund I

1. The sums received from the Captain Scott Memorial Polar Research Trust, the Pilgrim Trust, and the British Museum shall form a fund to be called the Scott Polar Research Institute Endowment Fund I.

2. The purpose of the Fund shall be to support the activities of the Scott Polar Research Institute.

3. The Fund shall be administered by the Head of the Department of Geography and the Director of the Scott Polar Research Institute.

4. Any unspent income in a financial year may be added to the capital of the Fund, or accumulated for use as income in a future year, at the discretion of the administrators.

Scott Polar Research Institute Endowment Fund II

1. The sums received as a result of the Scott Polar Research Institute Appeal shall form a fund to be called the Scott Polar Research Institute Endowment Fund II.

2. The income of the Fund shall be used to support the activities of the Library, Archives, and the Museum of the Scott Polar Research Institute. The first charge on the income of the Fund shall be the stipend, the national insurance and pension contributions, and associated indirect costs of staff appointed to develop the work of the Library, Archives, and Museum.

3. The Fund shall be administered by a Board of Managers who shall be:

1. (a)The Director of the Scott Polar Research Institute as Chair;
2. (b)The Librarian of the Scott Polar Research Institute;
3. (c)The Head of the School of the Physical Sciences.

4. Any unspent income in a financial year shall either be added to the capital of the Fund, or accumulated for use as income in a future year, at the discretion of the Managers.