Notices

Calendar

26 May, Sunday. Trinity Sunday. Scarlet Day.

28 May, Tuesday. Discussion at 2 p.m. in the Council Room (see below).

8 June, Saturday. End of third quarter of Easter Term.

Discussions at 2 p.m.	Congregations
28 May	18 June, Tuesday at 2.45 p.m. (Honorary Degrees)
11 June	27 June, Thursday at 9.30 a.m. (General Admission)
9 July	28 June, Friday at 9.30 a.m. (General Admission)
	29 June, Saturday at 9.30 a.m. (General Admission)
	20 July, Saturday at 10 a.m.

Notice of a Discussion on Tuesday, 28 May 2013

The Vice-Chancellor invites those qualified under the regulations for Discussions (Statutes and Ordinances, p. 107) to attend a Discussion in the Council Room, on Tuesday, 28 May 2013, at 2 p.m., for the discussion of:

1. First-stage Report of the Council, dated 6 May 2013, on the construction of the Maxwell Centre on the West Cambridge site (Reporter, 6306, 2012–13, p. 507).

2. First-Stage Report of the Council, dated 6 May 2013, on the construction of a new annexe building for the Department of Engineering at Scroope Terrace (Reporter, 6306, 2012–13, p. 509).

3. Report of the General Board, dated 1 May 2013, on the establishment of a Professorship of International Education (Reporter, 6306, 2012–13, p. 511).

4. Report of the General Board, dated 1 May 2013, on the establishment of a John Harvard Professorship in the Arts, Humanities, and Social Sciences (Reporter, 6306, 2012–13, p. 511).

5. Report of the General Board, dated 1 May 2013, on the Travelling Expenses Fund (Reporter, 6306, 2012–13, p. 513).

The Report published in this issue (p. 555) will be discussed on Tuesday, 11 June 2013.

General Admission to Degrees 2013: Notice of procedure

The Vice-Chancellor gives notice that at the Congregations for General Admission to Degrees to be held on 27, 28, and 29 June 2013, tickets will be required for admission to the Senate-House. Admission tickets are issued by Colleges, and prospective graduands should apply to their Colleges for admission tickets for their personal friends whom they wish to invite to the Congregations. Other members of the University who wish to be present are also asked to obtain tickets from their Colleges.

The Congregations will be divided into separate sessions, with intervals between the presentation of candidates from successive Colleges, except that candidates from Darwin College, Wolfson College, and Clare Hall will be presented in a single session, as will candidates from Lucy Cavendish College and St Edmund’s College. Visitors may not leave the Senate-House except in the intervals between sessions.

Members of the University are required to wear academical dress in the Senate-House. Any member of the University who is not acting as an officer at the Congregations and who holds a degree of another university or degree-awarding institution may wear the academical dress appropriate to that degree; save that this provision shall not apply to those presenting for, or receiving, degrees. The days of General Admission are ‘scarlet’ days, and Doctors in the different Faculties are asked to wear their festal gowns.

Timetable for the Congregations

Thursday, 27 June

The doors of the Senate-House will be opened at 9 a.m. The Congregation will begin at 9.30 a.m. and graduands are asked to arrive by the following times.

King’s College	9.20	Pembroke College	3.00
Trinity College	10.10	Gonville and Caius College	3.50
St John’s College	11.35	Trinity Hall	5.10
Peterhouse	1.20	Corpus Christi College	6.00
Clare College	1.50

The Congregation will be dissolved at about 6.30 p.m.

Friday, 28 June

The doors of the Senate-House will be opened at 9 a.m. The Congregation will begin at 9.30 a.m. and graduands are asked to arrive by the following times.

Queens’ College	9.20	Emmanuel College	2.35
St Catharine’s College	10.35	Sidney Sussex College	3.45
Jesus College	11.30	Downing College	4.30
Christ’s College	12.45	Girton College	5.20
Magdalene College	1.50

The Congregation will be dissolved at about 6.30 p.m.

Saturday, 29 June

The doors of the Senate-House will be opened at 9 a.m. The Congregation will begin at 9.30 a.m. and graduands are asked to arrive by the following times.

Newnham College	9.20	Robinson College	2.50
Selwyn College	10.10	Lucy Cavendish College and St Edmund’s College	3.40
Fitzwilliam College	11.00	Hughes Hall	4.20
Churchill College	11.50	Homerton College	4.55
Murray Edwards College	1.20
Darwin College, Wolfson College, and Clare Hall	2.00

The Congregation will be dissolved at about 6.10 p.m.

General Admission to Degrees 2013: Vice-Chancellor’s deputies

20 May 2013

The Vice-Chancellor gives notice that he has appointed, or intends to appoint, the following persons to deputize for him, in accordance with Statute D, III, 7, in conferring degrees on the days of General Admission.

Thursday, 27 June 2013

Morning		Afternoon
King’s	The Provost of King’s	Peterhouse	The Master of Peterhouse
Trinity	The Master of Trinity	Clare	The Master of Clare
St John’s	The Master of St John’s	Pembroke	The Master of Pembroke
		Gonville and Caius	The Master of Gonville and Caius
		Trinity Hall	The Master of Trinity Hall
		Corpus Christi	The Master of Corpus Christi

Friday, 28 June 2013

Morning		Afternoon
Queens’	The President of Queens’	Magdalene	Mr Duncan Robinson
St Catharine’s	The Master of St Catharine’s	Emmanuel	The Vice-Master of Emmanuel
Jesus	The Master of Jesus	Sidney Sussex	The Acting Master of Sidney Sussex
Christ’s	The Master of Christ’s	Downing	The Master of Downing
		Girton	The Mistress of Girton

Saturday, 29 June 2013

Morning		Afternoon
Newnham	The Principal of Newnham	Murray Edwards	The Acting President of Murray Edwards
Selwyn	The Master of Selwyn	Darwin	The Master of Darwin
Fitzwilliam	The Master of Fitzwilliam	Wolfson	The President of Wolfson
Churchill	The Master of Churchill	Clare Hall	Dr Iain Black
		Robinson	The Warden of Robinson
		Lucy Cavendish	The President of Lucy Cavendish
		St Edmund’s	The Master of St Edmund’s
		Hughes Hall	The President of Hughes Hall
		Homerton	The Principal of Homerton

General Admission to Degrees: Registrary’s Notice

The Registrary gives notice that the latest time for the receipt of supplicats and any necessary certificates of terms for persons who propose to take degrees at General Admission on Thursday, 27 June, Friday, 28 June, or Saturday, 29 June 2013, is 10 a.m. on Monday, 17 June 2013. No further additions to degree lists can be accepted after that date.

Joint Report of the Council and General Board on IT infrastructure and support: Notice in response to Discussion remarks

The Council has considered the remarks made in Discussion on the Joint Report of the Council and General Board on IT infrastructure and support (Reporter, 6305, 2012–13, p. 487). It wishes to express concern about the personal tone of a minority of the remarks which were not within the spirit of the courtesy and restraint with which Discussions are to be conducted (Council Notice on Discussions and Flysheets, Statutes and Ordinances, 2012, p. 112). The Council notes, however, that the majority of the speakers were in favour of a merger between the University Computing Service (UCS) and the Management Information Services Division (MISD) of the University Offices under a newly-established post of Director of Information Services. It also welcomes the general support for the new governance arrangements proposed in the Joint Report that would include the replacement of the Information Strategy and Services Syndicate with an Information Systems Committee, chaired by the Vice-Chancellor or his nominated deputy.

The Council wishes to place on record its gratitude for the support of the Directors and staff of both the UCS and MISD during the period of the review and as decisions are now being made about the future of IT infrastructure and support in the University. The Council particularly wishes to thank the Directors and their staff for their dedication and professionalism as they plan for co-location in the Roger Needham Building and the transfer of critical services from the Arup Building by October 2013 without compromising the quality of service and support to which the wider University community has been accustomed.

Two main themes ran through the majority of the contributions to the Discussion: what were considered to be unacceptable risks associated with the timetable for effecting the merger of the two organizations under the new governance arrangements; and the process for appointing the Director of Information Services. The Council and the General Board have considered carefully the arguments that have been made for deferring to a date later than 1 October 2013 the merger and the establishment of the new governance arrangements, and for embarking on a full and open search for a substantive Director of Information Services rather than appointing an interim Director for a period of three years.

In the light of their consideration of the matters raised in Discussion, the Council and General Board have decided to amend the Joint Report as follows:

1. That the date for the initial merger of UCS and MISD be 31 March 2014 or such later date as the Director of Information Services takes up post in the University.

2. That the Council and General Board establish with immediate effect an ad hoc appointment committee for the post of Director of Information Services modelled on the composition for the appointment committee proposed in the regulations for the University Information Services (Annex I of the Joint Report). For this ad hoc purpose, the three members to be appointed by the Information Services Committee would be appointed by the Council. The ad hoc appointment committee would advertise and embark on a full and open search without delay. This process will replace the arrangements set out in the Joint Report for appointing an interim Director but not for protecting the current offices held by Mr P. Dampier and Dr I. Lewis.

3. That the new governance and management arrangements, including the abolition of the ISSS and the establishment of the new Information Services Committee, be effective from the new date for the initial merger of UCS and MISD. Until that date, the existing governance arrangements will continue to be effective and the reporting lines of the Directors of UCS and MISD unchanged and as currently set out in the relevant Ordinances.

4. That the implementation group referred to in the Joint Report be established by the General Board and the Council under the leadership of a senior professor with significant experience and knowledge of academic computing and the provision of IT services. The implementation group will carry out the tasks assigned to it in the Joint Report and the other recommendations of the review panel, working closely with the two current Directors and, for a period to be agreed, with the Director of Information Services after that Director has taken up post.

The Council and the General Board have decided to make no further changes to their proposals in the Joint Report.

The Council is now promoting a Grace (Grace 1, p. 576), to be put to a ballot on the timetable published on 24 April (Reporter, 6304, 2012–13, p. 468), for the approval of the recommendations set out in the Joint Report, as amended by this Notice.

20 May 2013	L. K. Borysiewicz, Vice-Chancellor	Nicholas Gay	Rosalyn Old
	N. Bampos	Andy Hopper	Rachael Padman
	Charles Bell	Fiona Karet	Shirley Pearce
	Jeremy Caddick	Robert Lethbridge	John Shakeshaft
	Stephen J. Cowley	Mark Lewisohn	Sam Wakeford
	Athene Donald	Rebecca Lingwood	I. H. White
	I. M. Le M. Du Quesnay	Mavis McDonald	A. D. Yates

20 May 2013	L. K. Borysiewicz, Vice-Chancellor	M. J. Daunton	Robert Kennicutt
	Philip Allmendinger	Simon Franklin	Patrick Maxwell
	N. Bampos	C. A. Gilligan	Rachael Padman
	H. A. Chase	David Good	John Rallison
	Sarah Coakley	Sadie Jarrett	Amanda Talhat

Joint Report of the Council and the General Board on amendments to the pay and grading scheme for non-clinical staff implemented following the Second Joint Report of 25 July 2005: Notice in response to Discussion remarks

The Council is grateful to Dr Cowley, Professor Sanders, and Professor Evans for their remarks in the Discussion on the Joint Report on amendments to the pay and grading scheme for non-clinical staff (Reporter, 6305, 2012–13, p. 500; 6302, p. 423).

The Council notes Dr Cowley’s suggestion that awards above 10% should be approved by the Council, and possibly delegated to its Remuneration Committee. The Council agrees with Dr Cowley that there should be no change for approving the award of Market Pay which would follow the current arrangements for Market Supplements whereby the Council gives final approval to Supplements awarded in excess of 10% to professorial staff and administrative staff on grade 12 as advised by its Remuneration Committee under conventions agreed for that Committee when it was established in 2007 and which are consistent with the provisions of Statute K, 9. As regards Advanced Contribution Supplements, the Council does not consider that an additional review mechanism for those in excess of a certain level is necessary. These supplements are awarded against a clearly defined expectation of future academic performance which can be objectively assessed in the light of the pay and grading structure, whereas the market supplements are by their very nature the outcome of negotiation with the individual member of staff.

Dr Cowley’s remarks on the financial aspects of the proposals are based on the premise that they will have long-term consequences for the University’s finances because of an increase in salaries. The current position is that market supplements are already routinely used where needed to attract or retain world-class researchers or indeed the most senior academic-related staff. This results in a lack of transparency and parity, which disadvantages both those being recruited and existing staff. It is anticipated that the immediate result of the proposed changes will be that the total amount being spent by the University on salaries will not vary greatly, but that parity and transparency will be significantly improved. While these proposals will afford more flexibility in the future as regards pay, overall the University, and those managing delegated budgets, will remain constrained by the prevailing financial circumstances.

The Council notes but does not agree with Dr Cowley’s remarks in relation to paragraphs 8.1 and 8.2, given both the expectation that these proposals will improve fairness, the request for active recommendations from the HR Committee and the Council’s stated commitment to continued review of the equality aspects of the proposals after implementation.

The Council welcomes Dr Cowley’s endorsement of the need to invest in science as a way of moving the country out of recession. While he states that does not oppose investing in the recruitment or retention of senior academic members of staff in principle, he considers that this is not the time to be implementing the changes proposed in the Joint Report because of current and forecast financial constraints on higher education. The Council considers that it is only through recruiting the world’s leaders in research that the University will retain its ability to attract both the desired level of research funding and the brightest of our early-career researchers and it believes that the reforms proposed in the Joint Report should be implemented as soon as possible.

Accordingly the Council does not consider that the Joint Report requires amendment in the light of the Discussion remarks, and has submitted the Graces recommended at the conclusion of the Report (Grace 2, p. 576) for the approval of the Regent House.