CONSTITUTION OF THE FACULTY BOARDS1

GENERAL REGULATIONS

1. Subject to the provisions of Regulations 2 and 3, the number of members in each category of class (a) and in classes (b), (c), (d), (e), and (f) of each Faculty Board shall be that specified in Schedule I appended to these regulations.

2. The number of members in each category of class (a) of each Faculty Board shall be determined as follows:

1. (a)all Heads of Departments (if any) within a Faculty shall be members in category (i) of class (a);
2. (b)unless there are more than five Departments within a Faculty, the total number of members in class (a) shall not exceed five;
3. (c)when there are five or more than five Departments within a Faculty, there shall be no members in category (ii) of class (a);
4. (d)when there are less than five Departments within a Faculty, the members in category (ii) shall be:
5.  eitherall the persons eligible for membership of the Faculty Board in category (ii), provided that this would not increase the total number of members in class (a) to more than five;
6.  orsuch number of persons as will bring that total number up to five, elected from among all the persons who are eligible for membership of the Faculty Board in that category by all those eligible persons, or in such other manner as may be approved by the General Board on the recommendation of the Faculty Board.

Offices (other than Professorships) specified in Schedule B of the Statutes which qualify their holders for membership in category (ii) of class (a) of a particular Faculty Board shall be those specified in Schedule II appended to these regulations.

3. The number of members in class (b) of each Faculty Board shall be two.

4. The General Board shall determine for each Faculty Board, in consultation with any other Faculty Board or other body concerned, the cognate studies to be represented by members in class (e) and the method of appointment of those representatives, and shall specify the offices by virtue of which the holders shall be members in class (e). Details of the membership of Faculty Boards in class (e) shall be appended to these regulations as Schedule III.

5. The elected members of each Faculty Board in category (ii) of class (a) shall serve for two years or four years, as the Faculty Board shall determine, from 1 January following their election.

Members in class (b) shall serve for two years from 1 January following their appointment.

Members in class (c) shall serve for four years from 1 January following their election.

Members in class (d) shall serve for one year from 1 January following the date of their co-optation or for the remainder of the calendar year in which they are co-opted, as the Faculty Board shall determine.

Members in class (e) who are appointed as representatives of cognate studies shall serve for two years from 1 January following their appointment.

Members in class (f) shall serve from the date of their election until such date in the following year as shall be determined, in accordance with the regulations for the election of student members of Faculty Boards, as the day for the election of members in class (f), or until such earlier date as they may, under the provisions of Statute C, IV, 2, cease to qualify for membership in class (f).

6. For each Faculty Board which includes members in category (ii) of class (a), an election of such members shall be held each year, if necessary, on a date between the sixth and the twenty-fifth day of November. Such an election shall be conducted in accordance with the provisions of Regulation 2(d) above.

7. For each Faculty Board an election of members in class (c) shall be held each year at the annual meeting of the Faculty. The procedure for the election of members in class (c) shall be that prescribed in the Single Transferable Vote Regulations, except that the returning officer shall be the Chairman of the Faculty or in the Chairman's absence a deputy appointed by the Chairman subject to the approval of the General Board; provided that, in order to secure the representation of Departments within the Faculty or of institutions associated with the Faculty, the Faculty may from time to time determine that some or all of the candidates for election shall be nominated in accordance with a procedure approved by the General Board on the recommendation of the Faculty.

8. If a casual vacancy occurs in class (c), the Faculty Board shall be empowered to co-opt a member to fill the vacancy from the date of its occurrence until the end of the calendar year or, if the vacancy occurs between the annual meeting of the Faculty and 31 December, until the end of the following calendar year; and at the next annual meeting of the Faculty a member shall be elected to serve for the remaining complete years (if any) of the period of tenure of his or her predecessor.

9. For each Faculty Board an election of members in class (f) shall be held each year. Such an election shall be conducted in accordance with the regulations for the election of student members of Faculty Boards and other bodies.

Election of student members of Faculty Boards and other bodies

Amended by Notice (Reporter, 2010–11, p. 594)

1. These regulations shall apply to each Faculty Board or other University body whose membership includes student members, except in so far as may be provided otherwise in the special regulations for a particular Faculty Board or other body.

2. A Faculty Board or other University body shall adopt for the election of its student members one of the schemes listed in Schedule IV below. A body which intends to hold an election of student members for the first time shall notify the Registrary not later than 1 October in the academical year in which the election is to be held. A body may subsequently alter its choice of scheme, provided that it notifies the Registrary not later than 1 October in the academical year in which the change is to take effect.

3. If the scheme adopted provides for the electors to be divided into categories according to their course of study or their year of study, the Registrary shall be notified accordingly.

4. For each Faculty Board or other body to which these regulations apply an election of student members shall be held in each academical year on a day in Full Term not earlier than the division of the Michaelmas Term and not later than the last day of Full Lent Term. The persons eligible to vote and to stand as candidates shall be those persons who are certified by the Registrary to be students in the Faculty concerned or, in an election of members of a body other than a Faculty Board, those persons whose course of study or research is similarly certified by the Registrary to be in a subject falling within the scope of the body concerned. Voting shall be by ballot. The date and procedure of the election, the final date for the receipt of nominations, and the hours of voting shall be determined by the Faculty Board or other body concerned; provided that the final date for the receipt of nominations shall not be later than the seventh day of Full Term before the day appointed for the election.

5. The returning officer shall be the Chairman of the body concerned or a member of the Regent House appointed by the body.

6. Not later than the fourteenth day of Full Term before the day appointed for the election, the returning officer shall give public notice of the date and place appointed for the election, the hours of voting, and the final date for the receipt of nominations.

7. Nominations shall be in writing. Each nomination shall be signed by two persons proposing and seconding the nomination and shall be accompanied by a statement signed by the candidate, consenting to be nominated.

8. Not later than the tenth day after the division of the Michaelmas Term, the Registrary shall send to the returning officer for each body to which these regulations apply an electoral roll of all the persons who on 15 November were eligible, under the provisions of Statute C, IV, 2 and of these regulations, to vote and to stand as candidates in the election. The roll shall be undivided, or divided into sections corresponding to categories determined in accordance with Regulation 3. The returning officer shall make the roll public forthwith and voting shall not commence earlier than the second day after the roll is published. The Registrary shall have power, on the recommendation of the returning officer, to amend the roll at any time before the time fixed for the start of voting. The nomination of any candidate whose name, or the name of whose proposer or seconder, is not included in the roll (or, if the roll is divided into categories, in the section of the roll for the category for which the candidate has been nominated), or in the roll (or the appropriate section of the roll) as amended by the Registrary, shall be declared by the returning officer to be invalid.

9. If at any election of a student member or members the total number of vacancies is not filled, the Faculty Board or other body may fix a date for the holding of a further election to fill such vacancies as are unfilled. Unless the body concerned determines otherwise, the persons eligible to vote and to stand as candidates in such an election shall be those persons who were so eligible in the preceding election; provided that no such person may vote or be a candidate in a further election if the Registrary certifies that he or she is no longer entitled to be included in the relevant electoral roll.

10. If a casual vacancy occurs, the body concerned shall determine whether a bye-election shall be held to fill the vacancy and shall determine the date on which any such election is to be held. Unless the body concerned determines otherwise, the persons eligible to vote and to stand as candidates in a bye-election shall be those persons who were eligible at the time of the last preceding annual election to vote and to stand as candidates in the election to the place which has been vacated, provided that no such person may vote or be a candidate in a bye-election if the Registrary certifies that he or she is no longer entitled to be included in the relevant electoral roll.

11. The General Board, after consulting the Council, shall from time to time make rules in accordance with which:

1. (a)the Registrary shall certify persons as students in a Faculty for the purpose of Statute C, IV, 2, and as persons entitled to be included in the electoral roll for the purpose of an election to any body other than a Faculty Board; and
2. (b)the terms graduate student and undergraduate shall be defined for the purpose of the schemes listed in Schedule IV to these regulations.

Subject to such rules, any question of interpretation of these regulations shall be decided by the Registrary, whose decision shall be final.

SCHEDULE I

The composition of the Faculty Boards

Amended by Notice (Reporter, 2010–11, p. 400) and by Grace 7 of 11 May 2011

SCHEDULE II

Offices (other than Professorships) specified in Schedule B of the Statutes which qualify their holders for membership in category (ii) of class (a) of particular Faculty Boards

SCHEDULE III

Membership of Faculty Boards in class (e)

(Representatives of cognate studies and holders of specified offices)

Amended by Graces 5 of 9 February and 7 of 11 May 2011

SCHEDULE IV

Amended by Grace 5 of 9 February 2011

Under the several schemes for the election of student members of Faculty Boards and other bodies, the student members shall be as set out below. For bodies other than Faculty Boards the terms ‘student in the Faculty’ and ‘undergraduate in the Faculty’ shall be understood to mean appropriately qualified persons as certified by the Registrary in accordance with Regulation 4 above.

Rules made by the General Board in accordance with Regulation 11 for the election of student members of Faculty Boards and other bodies

1. These rules shall apply to the compilation of electoral rolls for the election of student members of Faculty Boards and other University bodies.

2. The term student in the Faculty shall mean a matriculated person certified by the Registrary to be pursuing a course of study leading to a Tripos examination, or a course of study or research leading to a degree, diploma, or certificate of the University, in a subject falling within the scope of the Faculty.

3. The Registrary shall not at any time include the name of any person in the electoral roll for the election of student members of more than one Faculty Board, or in such an electoral roll and also in an electoral roll for the election of student members of any of the following bodies: the Chemical Engineering and Biotechnology Syndicate, the Board of History and Philosophy of Science, the Board of Land Economy.

4. Notwithstanding that a Graduate Student may be under the supervision of the Degree Committee for a Faculty, the Registrary may include his or her name in the electoral roll for the election of students to serve on one of the bodies specified in Rule 1 other than a Faculty Board if satisfactory evidence is provided by the Secretary of the Degree Committee or otherwise, showing that it is appropriate to do so.

5. A person whose name is on the Register of Graduate Students shall be eligible for inclusion in the appropriate electoral roll, whether or not registered as a candidate for a particular degree, diploma, or certificate.

6. The Registrary shall include in the appropriate electoral roll the name of any sabbatical officer of CUSU who has, before completing a course of study leading to the degree for which he or she intends to be a candidate, been given leave to degrade for the purpose of holding such office, but shall not include any such sabbatical officer who has completed a course of study for any of the degrees specified in Rule 9(a) below and has not commenced any further course of study.

7. The Registrary shall not include in any electoral roll the name of any Graduate Student who

1. either(a)on 31 October next preceding the election had been registered for his or her current course of study or research for more than four calendar years,
2. or(b)held a Fellowship of a College on 31 October next preceding the election,
3. or(c)was a member of a Faculty at the most recent promulgation of the lists of the Faculties.

8. The Registrary shall assign candidates for the Natural Sciences Tripos and the Medical and Veterinary Sciences Tripos to electoral rolls in accordance with the procedure prescribed below.

9. For the purpose of the schemes listed in Schedule IV to the regulations for the constitution of the Faculty Boards,

1. (a)the term undergraduate shall mean a student whose course of study is one leading to any of the following degrees: B.A., M.A.St., M.Eng., M.Math., M.Sci., B.Th.;
2. (b)the term graduate student shall mean a student who is not an undergraduate so defined;
3. (c)Affiliated Students whose course of study is one leading to the B.A. Degree shall, in their first year of study, be deemed to be in their second year and, in their second year, shall be deemed to be in their third year.

Procedure for the allocation to electoral rolls of candidates for the Natural Sciences Tripos and the Medical and Veterinary Sciences Tripos

1. Candidates for the Natural Sciences Tripos and the Medical and Veterinary Sciences Tripos shall, subject to the rules set out in paragraphs 2 and 3 below, be eligible for inclusion in the electoral rolls of such of the following Faculty Boards and other bodies as include a class of members elected by students:

2. Subject to paragraph 1 and the rules set out in paragraph 3 below, candidature for the following subjects or Parts shall confer eligibility for inclusion in the electoral rolls of the bodies specified in paragraph 1 as follows:

3. Candidates for Part II and Part III of the Natural Sciences Tripos and for Part Ia and Part Ib of the Medical and Veterinary Sciences Tripos shall be allocated to electoral rolls in accordance with paragraph 2. Candidates for the remaining examinations shall be allocated to electoral rolls as follows, provided that any candidate offering two or more subjects of which only one confers eligibility for inclusion in the electoral roll of a Faculty Board (or other body) which includes a class of a members elected by students shall be allocated to that roll:

Part Ia and Part Ib of the Natural Sciences Tripos. Candidates offering two subjects conferring eligibility for the same electoral roll shall be allocated to that roll. Other candidates shall be allocated at their choice to any one of the electoral rolls for which they are eligible.

4. Any candidates who, in accordance with paragraph 3 above, are eligible for inclusion in more than one electoral roll shall, through their Tutors, communicate their choice of electoral roll to the Registrary not later than the last day of Full Michaelmas Term. The Registrary may exclude from any electoral roll the name of any such candidate who fails to send notification of his or her choice of electoral roll by that date.