Statutes and Ordinances of the University of Cambridge
CHAPTER IX
FACULTIES, DEPARTMENTS, AND OTHER INSTITUTIONS UNDER THE SUPERVISION OF THE GENERAL BOARD

The Ordinances contained in this Chapter are Ordinances of the General Board

In this section

Sub-departments.

SUB-DEPARTMENTS

General

Duties of Directors.

1. The duties and responsibilities of the Director of a Sub-department shall be as follows:

  1. (a)In all administrative and financial matters the Director shall be responsible to the Head of the Department.
  2. (b)Within the first fortnight of the Easter Term the Director shall submit to the Head of the Department an estimate of the expenditure required in the ensuing financial year in his or her branch of the subject. After the estimate has been considered by the Head of the Department and the Finance Committee of the Council the Director shall have authority to expend sums not in excess of the amounts approved. All accounts shall be paid by the Head of the Department or by a person nominated by the Head under Statute C, V, 3, and all payments accounted for through the Departmental Account. A statement of the income and expenditure of each Sub-department shall be submitted at the end of each financial year to the General Board.
  3. (c)In each Sub-department those departmental demonstrators, assistants in research, and laboratory attendants whose stipends and wages are covered by the aforesaid estimates shall be recommended for appointment by the Director but their appointment shall rest with the Head of the Department.
  4. (d)In each academical year the Director shall recommend to the Head of the Department the teaching programme to be given in his or her branch of the subject, for approval and transmission to the Faculty Board concerned.
  5. (e)The Director shall be responsible to the Head of the Department for the direction of research in the Sub-department.

2. There shall be Sub-departments of the several Departments, as specified in Regulation 4.

3. Subject to the provisions of Regulation 4, the Director of each Sub-department shall be appointed by the General Board, on the recommendation of the relevant Faculty Board or other authority, for a period not exceeding five years at a time.

Directors.

4. The Directors of the several Sub-departments shall be as follows:

    Department

     Sub-department

 Geography

Scott Polar Research Institute

 The Director of the Scott Polar Research Institute.

 Pure Mathematics and

  Mathematical Statistics

Statistical Laboratory

 A person appointed in accordance with Regulation 3.

 Plant Sciences

Botanic Garden

 The Director of the Botanic Garden.

 Zoology

Animal Behaviour

 A person appointed in accordance with Regulation 3.

Acting Directors.

5. During any period of absence from duty of the Director of a Sub-department, or during any period when there is a vacancy in an office whose holder is ex officio Director of a Sub-department, the General Board on the recommendation of the relevant Faculty Board or other authority shall have discretion to appoint a person to be Acting Director of that Sub-department. A person so appointed shall be recognized as Director of the Sub-department for all purposes.

Botanic Garden.

Botanic Garden

Sub-department.

1. The Botanic Garden shall be a Sub-department of the Department of Plant Sciences, and the Director of the Botanic Garden shall be the Director of that Sub-department.

Syndicate.

2. There shall be a Syndicate called the Botanic Garden Syndicate, which, subject to the condition that no one shall be a member of the Syndicate who is not a member of the University, shall consist of:

  1. (a)the Vice-Chancellor (or a duly appointed deputy) as Chairman;
  2. (b)the Head of the Department of Plant Sciences;
  3. (c)eight members of the Senate, two appointed by the Council, two by the Faculty Board of Biology, and four by the General Board;
  4. (d)not more than four persons co-opted by the Syndicate, provided that it shall not be obligatory for the Syndicate to co-opt any person or persons.

Members in classes (c) and (d) shall be appointed or co-opted in the Michaelmas Term to serve for four years from 1 January following their appointment or co-optation. The Director of the Botanic Garden shall act as Secretary to the Syndicate.

Quorum.

3. Six members of the Syndicate shall form a quorum.

Duties of Syndicate.

4. The duties of the Syndicate shall be:

  1. (a)to determine the general policy of the Garden and to supervise its finances;
  2. (b)to exercise a general supervision over the grounds, buildings, and collections;
  3. (c)to advise the Director in matters relating to the amenities of the Garden;
  4. (d)to inspect the Garden and its premises from time to time;
  5. Annual Report.
    (e)to make an Annual Report to the General Board on the condition of the Garden and its educational and research activities;
  6. Rules of admission.
    (f)subject to the provisions of Regulation 10, to make rules of admission to the Garden and to amend such rules from time to time as they may think fit.
Appointment of Director.

5. Except as may be otherwise provided by Statute or by Ordinances relating to a particular University office in the Department of Plant Sciences, appointments and reappointments to the University office14 of Director of the Botanic Garden shall be made by the General Board, on the advice of a committee specially constituted for the particular occasion.

Duties of Director.

6. The duties of the Director shall include:

  1. (a)the care of the Garden;
  2. (b)the maintenance of the collections;
  3. (c)provision for teaching and research;
  4. (d)such teaching duties as the the Faculty Board of Biology, in consultation with the Botanic Garden Syndicate, may consider desirable having regard to the Director's duties in the Garden.

The Director shall be responsible to, and shall act as executive officer of, the Botanic Garden Syndicate for matters connected with the general policy of the Garden and the maintenance of its amenities. The Director shall be an additional member of the Appointments Committee for any office in the Department of Plant Sciences the duties of which the General Board determine also concern the Garden.

Residence of Director.

7. The Director shall be resident in the University during Full Term and, subject to the proviso that the Syndicate shall have power to modify this requirement in any year, during not less than six weeks of the Long Vacation. The Director shall not be absent for more than two nights in any week during which he or she is required to reside without obtaining the permission of the Syndicate beforehand, if possible, or asking their approval upon return.

Fund.

8. The Fund of the Botanic Garden shall be a separate part of the Fund of the Department of Plant Sciences in the accounts of the Department.

9. Appointments and reappointments to a University office the holder of which is to be designated Superintendent of the Botanic Garden shall be made by an Appointments Committee constituted in accordance with Regulation 3 for Senior Technical Officers, provided that the Appointments Committee shall include the Director of the Botanic Garden as an additional member, and that the members in class (d) shall be appointed by the Botanic Garden Syndicate.

Hours of opening.

10. The Botanic Garden shall be open for not less than six hours on each weekday, except that on Christmas Day, Boxing Day, and on such other days as may appear necessary to the Syndicate, the Garden shall be closed.

Admission to the University Botanic Garden

Cambridge University Botanic Garden is private property. Visitors are welcome in accordance with the following rules made by the Botanic Garden Syndicate.

Rules of Admission

1. The Garden is open every day throughout the year except for Christmas Eve and the following days up to and including the New Year public holiday. There are two entrances, one in Bateman Street and one in Hills Road.

Times of opening and closing:

 January, November, and December

10 a.m. – 4 p.m.

 February, March, and October

10 a.m. – 5 p.m.

 April–September

10 a.m. – 6 p.m.

The Glasshouses close half an hour before Garden closing time. From time to time, parts of the Garden, including the Glasshouses, may be closed to the public for maintenance.

2.Admission Charges

The charge for admission is determined by the Syndicate from time to time.

(a) Weekdays

A charge is made for admission on weekdays from 1 March to 31 October. Admission is free of charge on weekdays from 1 November to 28 (29) February.

(b) Weekends and Bank Holidays

A charge is made for admission on weekends and Bank Holidays throughout the year. Entry on these days is by the Bateman Street gate only.

(c) Waiving of admission charge

No admission charge is made for the following categories of visitor:

• companions of disabled persons without whose assistance the disabled visitor would be unable to gain access to the Garden;

• all undergraduate and current graduate students of the University of Cambridge upon production of a valid University Card;

• children under the age of sixteen years providing they are accompanied at all times by an adult;

• educational visits by groups from schools, from further and higher educational institutions, and from organizations providing services for special needs persons, providing the visit is pre-booked;

• Friends and Corporate Friends of the Botanic Garden upon production of a valid Friends membership card.

All persons working in the Department of Plant Sciences, and the Botanic Garden may apply to the Director for a card permitting free admission. An admission card is not transferable.

Bona fide researchers wishing to use the Garden or its facilities in connection with their work must contact the Director for permission to do so.

3. Cycles, including children's bicycles and tricycles, must be left in the parking spaces provided for them near the entrances.

4. Children below the age of sixteen years must be accompanied by an adult at all times. Children are allowed on the Limestone Rock Garden or on the Ecological Mound only under the close supervision of an adult.

5. No games, sports training, or jogging are allowed.

6. No radios or sound reproduction equipment, or musical instruments may be played in the Garden by visitors.

7. A permit is required for photography using a tripod or stand, or for any commercial photography. Application should be made to the Director. A charge will normally be made for commercial photography.

8. Refreshments brought into the Garden by visitors may not be consumed in the cafe area.

9. Dogs are not admitted except guide dogs for the blind, hearing dogs for the deaf, or assistance dogs.

10. Smoking is not allowed in any of the Garden's buildings.

11. Visitors may not handle or gather plant material unless permission has been obtained from the Director.

12. All groups intending to visit the Garden must book their visit in advance.

13. The Director, Superintendent, or staff authorized by them, shall exclude from the Garden any person who is considered to be guilty of misconduct.

14. The Director, Superintendent, or staff authorized by them, reserve the right to refuse admission.

Cory Fund

Fund.

1. There shall be established a Cory Fund, into which shall be paid the sums received by the University under the Will of Reginald Radcliffe Cory, of Trinity College, which provides that his bequest shall be used for the general interests of the Botanic Garden.

Managers.

2. The Managers of the Fund shall be

  1. (a)the Head of the Department of Plant Sciences as Chairman, and the Director of the Finance Division (or a deputy);
  2. (b)four members of the Senate appointed in the Michaelmas Term, two by the Council and two by the Faculty Board of Biology, to serve for four years from 1 January following their appointment.
Secretary.

3. The Director of the Botanic Garden shall act as Secretary to the Managers.

Annual and other Reports.

4. The Managers shall report to the General Board as occasion arises, and at least once in each academical year.

Polar Research.

Scott Polar Research Institute

Management

1. The Scott Polar Research Institute shall be a Sub-department of the Department of Geography.

2. The Institute, including its Museum and Archives, shall be under the general control of a Committee of Management which shall consist of:

  1. (a)the Chairman of the Council of the School of the Physical Sciences, who shall be Chairman of the Committee;
  2. (b)the Director of the Institute, who shall be Secretary of the Committee;
  3. (c)the Head of the Department of Geography;
  4. (d)two persons appointed by the Council of the School of the Physical Sciences;
  5. (e)two persons appointed by the General Board after consultation with the Councils of the Schools of the Biological Sciences, the Humanities and Social Sciences, and Technology;
  6. (f)not more than two persons co-opted by the Committee, provided that it shall not be obligatory for the Committee to co-opt any person or persons.

Members in classes (d) and (e) shall be appointed in the Michaelmas Term to serve for four years from 1 January following their appointment. Members in class (f) shall serve until 31 December of the year in which they are co-opted or of the following year, as the Committee shall determine at the time of their co-optation.

Meetings and quorum.

3. The Committee of Management shall meet at least once in each academical year. Five members of the Committee shall constitute a quorum.

4. Subject to the powers of the Council, the General Board, and the Faculty Board of Earth Sciences and Geography, the duties of the Committee shall be:

  1. (a)to promote teaching and research in polar studies;
  2. (b)to co-operate with outside bodies in the encouragement of research in polar studies;
  3. (c)to assess the Institute's needs in respect of staffing and resources and report these to the Director;
  4. (d)to make such reports to the Council of the School of the Physical Sciences and the General Board as those bodies may require.
Advisory Committee.

5. There shall be an Advisory Committee for the Institute, which shall consist of:

  1. (a)one person appointed by the General Board on the nomination of the Council of the School of the Physical Sciences, who shall be Chairman of the Committee;
  2. (b)the Director of the Scott Polar Research Institute, who shall be Secretary of the Committee;
  3. (c)the Director of the British Antarctic Survey;
  4. (d)the Hydrographer of the Navy;
  5. (e)the Head of the Polar Regions Section, Foreign and Commonwealth Office;
  6. (f)the High Commissioner for Canada in the United Kingdom or a person appointed by the High Commissioner;
  7. (g)two persons representative of industry appointed by the General Board on the nomination of the Committee of Management;
  8. (h)one person appointed by the Royal Society;
  9. (i)one person appointed by the Royal Geographical Society;
  10. (j)not more than two persons co-opted by the Committee, provided that it shall not be obligatory for the Committee to co-opt any person or persons.

Members of the Committee in classes (g)–(i) shall be appointed in the Michaelmas Term to serve for four years from 1 January following their appointment. Members in class (j) shall serve until 31 December of the year in which they are co-opted or of the following year, as the Committee shall determine at the time of their co-optation.

6. The Advisory Committee shall meet not less than once in each academical year.

7. The duties of the Advisory Committee shall be to advise the Director of the Institute as to the most advantageous lines of education and research, and to promote co-operation with other bodies concerned with polar research.

Staff of the Institute

Director.

1. There shall be a University office of Director of the Institute, which shall be held concurrently with another University office.

2. The Director shall be appointed by the General Board on the recommendation of the Head of the Department of Geography and the Council of the School of the Physical Sciences, and shall be eligible for reappointment. Appointments and reappointments to the office of Director shall be for such periods not exceeding five years at a time as the General Board may determine on the recommendation of the Head of the Department of Geography and the Council of the School.

3. Under the general control of the Committee of Management, the Director shall be responsible for the direction of polar studies in the Institute and their encouragement generally in the University.

4. The Director shall conform to such conditions of residence as may be determined by the General Board after consultation with the Committee of Management.

Scott Polar Research Institute Endowment Funds

Scott Polar Research Institute Endowment Fund I

Fund.

1. The sums received from the Captain Scott Memorial Polar Research Trust, the Pilgrim Trust, and the British Museum shall form a fund to be called the Scott Polar Research Institute Endowment Fund I.

Purpose.

2. The purpose of the Fund shall be to support the activities of the Scott Polar Research Institute.

3. The Fund shall be administered by the Head of the Department of Geography and the Director of the Scott Polar Research Institute.

Unexpended income.

4. Any unspent income in a financial year may be added to the capital of the Fund, or accumulated for use as income in a future year, at the discretion of the administrators.

Scott Polar Research Institute Endowment Fund II

Fund.

1. The sums received as a result of the Scott Polar Research Institute Appeal shall form a fund to be called the Scott Polar Research Institute Endowment Fund II.

Purpose.

2. The income of the Fund shall be used to support the activities of the Library, Archives, and the Museum of the Scott Polar Research Institute. The first charge on the income of the Fund shall be the stipend, the national insurance and pension contributions, and associated indirect costs of staff appointed to develop the work of the Library, Archives, and Museum.

Managers.

3. The Fund shall be administered by a Board of Managers who shall be:

  1. (a)The Director of the Scott Polar Research Institute as Chairman;
  2. (b)The Librarian of the Scott Polar Research Institute;
  3. (c)The Head of the Department of Geography;
  4. (d)The Chairman of the School of the Physical Sciences;
  5. (e)The Chairman of the Friends of the Scott Polar Research Institute.

The Managers shall make annual recommendations to the General Board concerning the expenditure of any income of the Fund not already committed by their previous decisions.

Unexpended income.

4. Any unspent income in a financial year shall either be added to the capital of the Fund, or accumulated for use as income in a future year, at the discretion of the Managers.

Footnotes

  1. 14. This office is an office specified in Schedules B and J of the Statutes.(Refs: 1)