The Council submits the following Graces to the Regent House. These Graces, other than any which is withdrawn or for which a ballot is requested in accordance with the regulations for Graces of the Regent House (Statutes and Ordinances, p. 109), will be deemed to have been approved at 4 p.m. on Friday, 14 March 2008.
1. That, on the recommendation of the General Board and the Faculty Board of Asian and Middle Eastern Studies, the East Asia Institute be suppressed. 1
2. That a Herchel Smith Research Studentship and Research Fellowship Fund be established in the University to be governed by the following regulations:2
1. The sums received from Harvard University, in accordance with the bequest of the late Dr Herchel Smith, shall form a fund called the Herchel Smith Research Studentship and Research Fellowship Fund, which shall be used for the promotion and encouragement of research in Biochemistry, Molecular Biology, and Organic Chemistry, and related fields.
2. The Fund shall be managed by a Committee of Managers which shall comprise five persons appointed by the General Board after consultation with the Councils of the Schools of the Biological Sciences and of the Physical Sciences. Members of the Committee shall serve for four years from 1 January following their appointment.
3. The Committee shall meet at least once a year and shall meet periodically with a Harvard University Herchel Smith Advisory Committee to determine the field or fields in which awards shall be made and other matters of common interest which further the intentions of Dr Herchel Smith in seeking to enhance collaboration between the University and Harvard University.
4. The Fund shall be used to provide support for such number of Herchel Smith Research Studentships and Herchel Smith Research Fellowships in the University as the Committee shall determine. In order to be eligible for a Studentship, a candidate must have been accepted to follow a course of research within the field(s) in which the Studentships have been advertised and have been admitted, or be seeking admission, by the Board of Graduate Studies as a registered Graduate Student of the University. In the case of Fellows, not more than three years shall have elapsed between the date of completion of a Ph.D. Degree at either the University or Harvard University and the date of appointment.
5. The value of Studentships and Fellowships shall be determined by the Committee in consultation with the Harvard University Herchel Smith Advisory Committee, after taking account in the case of Studentships of any other financial resources that may be available. The stipend received by a Student shall normally comprise University and College fees, a sum for maintenance, and a contribution to departmental expenses.
6. A Studentship or Fellowship shall be tenable for one or more years, as the Committee shall determine in each case; a Studentship may, at the discretion of the Committee, be extended.
7. The Managers shall make grants from the Fund to cover the expenses incurred of any colloquia, conference or other arrangement with Harvard University which supports Herchel Smith Research Students and Fellows in the furtherance of their research and the administration costs of making the awards.
8. In any books, papers, or other publications containing the results of investigations carried out during the tenure of a Studentship, or Fellowship, the title 'Herchel Smith Research Student' or 'Herchel Smith Research Fellow' shall be used wherever practicable.
9. Any unexpended income in a financial year may be accumulated and expended in any one or more subsequent years in accordance with Regulations 4 and 7.
1 Statutes and Ordinances, p. 563. Following the restructuring and departmentalization of the Faculty of Asian and Middle Eastern Studies the need for a discrete unit to promote interdisciplinary activity in connection with East Asia has been negated. An informal working group will continue to produce a Newsletter on University-wide activities relating to East-Asian studies and will oversee the compilation of a database of persons engaged in such activities.
2 In a notice, dated 17 June 2002 (Reporter, 2001-02, p. 910) the Vice-Chancellor announced Dr Herchel Smith's generous bequest to the University of more than £45m. Under the terms of Dr Smith's will, part of Dr Smith's equally generous bequest to Harvard University is to be used to endow exchange Research Fellowships between Harvard University and the University of Cambridge. Discussions with representatives at Harvard and Dr Smith's executor have resulted in a proposal to include graduate students in the scheme. Regulations to govern a fund for these purposes are now proposed.