Reporter 11/12/02: Ballot on Graces 1-6 of 20 November 2002: Notice of amendments and change to ballot timetable

Ballot on Graces 1-6 of 20 November 2002: Notice of amendments and change to ballot timetable

2 December 2002

The Vice-Chancellor gives notice that he has received a proposal for an amendment to Graces 2, 4, 5, and 6 of 20 November 2002 (Reporter, p. 323).

These Graces at present read as follows:

Grace 2. That the recommendation set out in the Council's Notice, dated 18 November 2002, be approved in respect of:

Amendments of Statutes A, IV; A, V; and B, I (portion designated B); and Statute T (the Council and the Audit Committee)

subject to the result of voting in relation to class (c) (decision between text in square brackets and text in angular brackets).

Grace 4. That the recommendation set out in the Council's Notice, dated 18 November 2002, be approved in respect of:

Statute D, IV (the Pro-Vice-Chancellors).

Grace 5. That the regulations for Discussions be amended in accordance with the result of voting in relation to the options set out below:

Regulation 1(b).

By replacing in line one the words 'ten members' by the words 'twenty-five members' (Option 1) or 'fifty members' (Option 2).

Grace 6. That the regulations for Graces and Congregations of the Regent House be amended in accordance with the result of voting in relation to the options set out below:

Regulation 8 (call for a ballot).

By replacing in line one the words 'ten members' by the words 'twenty-five members' (Option 1) or 'fifty members' (Option 2).

Regulation 9 (amendments).

By replacing in line one the words 'ten members' by the words 'twenty-five members' (Option 1) or 'fifty members' (Option 2).

It is proposed that the Graces be amended as follows:

Amendments to Grace 2:

(i)	By amending the proposed Statute A, IV, 2(a) to read:
	(a) four members elected from among the Heads of Colleges, Bursars, and Senior Tutors;
(ii)	By amending the proposed Statute A, IV, 2(b) to read:
	(b) four members elected from among the Officers specified in Schedule J;
(iii)	By adding to the end of the proposed sentence for Statute A, IV, 5, 'The tenure of a member in classes (d) or (e) may be terminated by Grace on the recommendation of the Council' the words 'or by a Grace of the Regent House under Statute A, VIII, 7.'

Amendment to Grace 4:

(iv) That the wording in D, IV, 2 ('2. Each appointment or reappointment to an office of Pro-Vice-Chancellor shall be made by the Council') be replaced by 'Each appointment to an office of Pro-Vice-Chancellor shall be made by Grace of the Regent House'.

Amendment to Grace 5:

(v) By replacing the words 'submit a written request' by the words 'submit a request on paper, by fax or by electronic mail from addresses within the cam.ac.uk domain'

Amendments to Grace 6:

(vi) In Regulation 8: By replacing the words 'submit a written request' by the words 'submit a request on paper, by fax or by electronic mail from addresses within the cam.ac.uk domain'

(vii) In Regulation 9: By replacing the words 'submit a written request' by the words 'submit a request on paper, by fax or by electronic mail from addresses within the cam.ac.uk domain'

The following members of the Regent House have proposed amendments to Grace 2:

BEN ARGYLE	D. R. DE LACEY	ABRAHAM KARPAS	R. RODD
M. R. CLARK	G. R. EVANS	B. J. KEMP	JOHN SMITH
J. L. DAWSON	N. J. HOLMES	N. M. MACLAREN

The following members of the Regent House have proposed amendments to Grace 4:

A. C. AITCHISON	D. R. DE LACEY	N. J. HOLMES	N. M. MACLAREN
BEN ARGYLE	N. A. DODGSON	ABRAHAM KARPAS	R. RODD
M. R. CLARK	G. R. EVANS	B. J. KEMP	JOHN SMITH
J. L. DAWSON

The following members of the Regent House have proposed amendments to Graces 5 and 6:

A. C. AITCHISON	D. R. DE LACEY	N. J. HOLMES	H. REYBURN
BEN ARGYLE	N. A. DODGSON	ABRAHAM KARPAS	R. RODD
M. R. CLARK	G. R. EVANS	A. P. KELLY	JOHN SMITH
J. L. DAWSON	R. P. GORDON	B. J. KEMP

The Council have agreed that the timetable for the ballot on these Graces (Reporter, p. 306) should be extended to allow for fly-sheets to be circulated on these amendments. Voting papers and fly-sheets will now be distributed on or before Friday, 17 January 2003, to be returned by 5 p.m. on Thursday, 30 January, 2003. The Registrary will arrange for the printing and circulation of any fly-sheet on these amendments, signed by ten or more members of the Regent House, which reaches him by 1 p.m. on Thursday, 19 December 2002. Fly-sheets must bear, in addition to the signatures, the names and initials (in block capitals) of the signatories (Statutes and Ordinances, p.117).

Table of Contents

(vi)	In Regulation 8: By replacing the words 'submit a written request' by the words 'submit a request on paper, by fax or by electronic mail from addresses within the cam.ac.uk domain'
(vii)	In Regulation 9: By replacing the words 'submit a written request' by the words 'submit a request on paper, by fax or by electronic mail from addresses within the cam.ac.uk domain'