Reporter 14/6/00: Report of the Council on development matters

1. The Cambridge University Development Office in the United States of America (CUDOUS) was established in 1990 'to give further impetus to fund raising in the United States' (Reporter, 1990-91, p. 135) and by Grace 12 of 14 November 1990 the Council was authorized to approve allocations towards the running expenses of the Office within the approved estimates of the University Development Unit (now the Development Office).

2. The American Friends of Cambridge University (AFCU) was established in 1967 'to assist in financing, out of funds contributed to it, approved projects for the support of the Colleges, Departments, Faculties, and other educational cultural and research institutions within the University of Cambridge'.

3. Both CUDOUS, acting primarily for the University, and AFCU, acting for the University and the Colleges, have been successful in fund-raising and in providing a means of communication with potential supporters in the USA. However, in November 1999, the Directors of AFCU invited the Council, the Colleges, and CUDOUS to set up with them a joint Working Party to work towards the establishment of a single organization to support the University and the Colleges in the USA. The Directors were of the view that greater support for Cambridge could be realized through an integrated approach on behalf of the University and the Colleges. The Council agreed to join the Working Party and in March 2000 received a report on the basis of which they agreed in principle to a single organization. Subsequently the Colleges and the Boards of AFCU and CUDOUS have also agreed in principle to a single organization. The Working Party is currently finalizing the details of its proposals for the new organization and the Council will seek the approval of the University for the new arrangements, in particular for financial allocations to be made to the new organization, when satisfactory detailed proposals are available. For the moment the Council can report that it is intended that the new organization (provisionally entitled Cambridge in America, CAm) will support fund-raising from alumni for both the University and the Colleges and will in addition seek major gifts from individual donors for the University and for such Colleges as wish to use its services in this way. CAm would be supported through an integrated office in New York to be formed from the existing AFCU and CUDOUS offices, which although co-located are formally separate.

4. In November 1999 the resignation of the University Development Director (on his appointment to the corresponding post at Oxford) provided an opportunity to review the University's arrangements for the oversight of its development activities. The Council are proceeding with the appointment of a new Director and expect to be able to make an announcement in Michaelmas Term 2000.

5. Against this background the Council see considerable benefit in providing in Cambridge for greater collaboration between the University and the Colleges in fund-raising. They accordingly wish to propose the establishment of a Joint Committee of the University and the Colleges, to be called the Joint Committee on Development, for this purpose. This committee would also be able to act for the University and the Colleges collectively in the oversight of the integrated CAm office.

6. The University Development Office is currently under the control of an Advisory Committee (Statutes and Ordinances, p. 594) and the Development Director is currently subject to an annual assessment of performance by the Finance Committee (Statutes and Ordinances, p. 595). To recognize the new arrangements that the Council are proposing for the general oversight of fund-raising, the Council also propose that the Advisory Committee be discharged, with its general role being subsumed within the terms of reference of the new Joint Committee and the Director becoming accountable to the Vice-Chancellor. Whilst any review of the performance of the Director must take into account the financial performance of the Office, it will also range more widely and the Council finally propose that they should take over responsibility for the annual assessment of performance of the Director from the Finance Committee.

I. That a Joint Committee on Development be established, with immediate effect, and governed with the regulations set out in Annex 1 to this Report.

II. That the regulations for the University Development Office be replaced, with immediate effect, by the regulations set out in Annex 2 to this Report.

III. That, notwithstanding Recommendation I, Regulation 3(d) for the Joint Committee on Development set out in Annex 1 below come into force only when the new organization has been formally incorporated and the necessary arrangements have been approved by the University.

ALEC N. BROERS, Vice-Chancellor
A. J. BADGER
A. L. R. FINDLAY
L. GROO
DAVID HARRISON
GORDON JOHNSON
T. JONES

DONALD LAMING
MELISSA LANE
JOHN A. LEAKE
A. M. LONSDALE
M. D. MACLEOD
ONORA O'NEILL

M. PEPPER
JEREMY SANDERS
M. SARDY
M. SCHOFIELD
DAVID M. THOMPSON
R. E. THORNTON

ANNEX 1

Joint Committee on Development

1. The Joint Committee on Development shall be a joint Committee of the Council and the Colleges and shall consist of :

Members in classes (c), (d), and (e) shall be appointed in the Michaelmas Term to serve for four years from 1 January next following their appointment.

2. The Development Director, or a deputy appointed by the Director, shall act as Secretary to the Joint Committee.

ANNEX 2

University Development Office

1. The University Development Office shall be an institution independent of any Faculty but under the supervision of the Council.

Development Director

1. Appointments and reappointments to the University office of Development Director shall be made by the Council, on the advice of a special committee appointed by the Council.

2. The Development Director shall hold office initially for a period of two years, and may be reappointed for a period of three years, and thereafter for periods of five years at a time. Throughout his or her tenure the Development Director shall be subject to an annual assessment of performance by the Council who shall have power to terminate the appointment at six months' notice.

3. The duties of the Director shall be to advise on, and assist with, specific appeals for funds and to initiate and develop fund-raising activities.

4. The Director shall conform to such conditions of residence as may be determined by the Council.

5. The Director shall not, without the consent of the Council, give instruction on behalf of a College.

(a)	the Vice-Chancellor who shall be Chairman;
(b)	the Pro-Vice-Chancellor with responsibility for external relations who shall be Chairman in the absence of the Vice-Chancellor;
(c)	four persons appointed by the Colleges' Standing Committee;
(d)	one person appointed by the Council;
(e)	one person appointed by the Council on the nomination of the General Board;
(f)	the Secretary General of the Faculties and the Treasurer.

(a)	to keep under review the overall strategy for fund-raising on behalf of the University and the Colleges;
(b)	to identify areas of collaboration in fund-raising between the University and the Colleges, jointly or severally;
(c)	to supervise collaborative activity in fund-raising agreed between the Council and the Colleges acting through their Standing Committee;
(d)	to review and to recommend for approval the budget and work plan for collaborative activity in fund-raising undertaken through the office of Cambridge in America in the USA.