Travel services

Register Traveller information

Key Travel is the University’s preferred supplier for travel services.

Obtain travel quotation:

Booking Online - (via Key Travel website)

Register as a booker

When you have registered as a booker please follow the steps below to access the Key Travel online booking tools:

  • Go to
  • Click on 'Log in' on the right hand side
  • Click 'request new password'
  • Enter the email address you used when you registered.
  • Open email to obtain password
  • Re-login when you have received this via email
  • Click on ‘KT Online’ for Flights, Hotels and Eurostar and ‘Book UK Rail’ for Rail travel

All e mail enquiries should receive a response within 2 hours (Monday to Friday 8am to 6pm).

If you wish to book travel by phone or your request is urgent please call the dedicated University of Cambridge team on 0161 819 9769 or

In order to provide you with a high level of service, it is recommended that you complete the traveller profile form before booking any travel as this can save time both when booking and travelling.

Please note that if you decide to use another agent to book your travel and they store any personal information, you should check that you have given your consent under the Data Protection Act for them to do this.

The University provides travel insurance for employees of Cambridge University and its subsidiary companies whilst travelling abroad on University of Cambridge business, and also for members of supervised departmental fieldtrips. Currently no charge is made for this cover, the costs will be met by the University's insurance budget. However, employees and departments (in the case of fieldtrips) are required to use the appropriate application process.


For more information about travelling, please see the Travel website.