1. Applications for admission as a Graduate Student shall be sent to the Secretary of the Board of Graduate Studies.
2. Each application shall include:
3. Exceptionally, a person who is not a graduate of a university or similar institution may be admitted as a Graduate Student if he or she submits evidence of general educational qualification satisfactory to the Board.
4. The Secretary of the Board shall communicate each application for admission as a Graduate Student to the Secretary of the Degree Committee for the Faculty or other approved institution with which the proposed course of research or study appears to be most nearly connected, subject to the approval of the Board in cases coming under Regulation 3. The Degree Committee shall consider the application and shall communicate their opinion thereon to the Secretary of the Board. If the Degree Committee agree to decline the application it shall fail, and the Secretary shall so inform the applicant. If the Degree Committee agree to recommend approval of the application, and confirm that appropriate facilities are available for the applicant’s proposed course of research or study, their recommendation shall be considered by the Board, who shall decide upon the application. If the Board approve an applicant for admission as a Graduate Student the applicant’s name shall be entered on the Register of Graduate Students.
5. The Board shall determine the conditions of each applicant's admission as a Graduate Student, the term from which he or she is admitted, and the conditions of his or her registration as a candidate for a degree or other qualification, if any, after considering recommendations by the Degree Committee. Before declining a recommendation that a student be registered as a candidate for a particular degree or other qualification the Board shall give a representative appointed by the Degree Committee an opportunity of explaining the Committee's reasons for their recommendation. The Board shall have power after considering a recommendation by the Degree Committee:
provided that, before exercising any of the powers conferred by clauses (a)–(g) above in a manner contrary to the Degree Committee's recommendation, the Board shall give a representative appointed by the Degree Committee an opportunity of explaining the Committee's reasons for their recommendation.
6. Admission as a Graduate Student shall not have effect in respect of any period before the term in which the student was admitted to a College and was matriculated, except as provided in Regulations 1(d) and 2 of the regulations for the Ph.D., Eng.D., Ed.D., M.Sc., and M.Litt. Degrees.
7. A Graduate Student shall not be admitted as a candidate for any University Studentship, Scholarship, Exhibition, Prize, Medal, or other such emolument, which is open only to undergraduates. For the purpose of any regulation respecting the standing of candidates for any other emolument, the term from which a student not a graduate of the University is admitted as a Graduate Student shall be counted as his or her tenth term, and an allowance of terms made by the Council under Regulation 2 of the regulations for the Ph.D., M.Sc., and M.Litt. Degrees, and Ed.D. Degree or under Regulation 3 of the regulations for the Eng.D. Degree, shall count in calculating such a student's standing for the purpose of this regulation. Any term during which a student had leave to intermit his or her course of research or study under Regulation 1(c) of the regulations for the Ph.D., M.Sc., and M.Litt. Degrees, or any period of intermission allowed under Regulation 5 of the regulations for the M.Phil. Degree or under Regulation 5 for the regulations for the M.Res. Degree, shall not count unless the Board shall have decided otherwise.
8. Each Graduate Student shall pursue either
A Degree Committee shall be responsible to the Board for the general supervision of the work of each Graduate Student under their care, and shall appoint a Supervisor for each such student. The Degree Committee shall, for such courses of research or training as the Board shall determine, also appoint an Adviser. The Board shall prescribe such duties of the Supervisor and Adviser as it deems necessary for the supervision of Graduate Students. All appointments of Supervisors and Advisers shall be communicated by the Degree Committee to the Secretary of the Board and to the Supervisor or Adviser, and the Board shall have power to make representations to the Degree Committee about any particular appointment.
Each Supervisor shall send to the Secretary of the Board, for communication to the Degree Committee concerned, a written report on the work of each Graduate Student under her or his charge. Such a report shall be sent
9. The Degree Committee concerned shall have power to require a Graduate Student to take a progress examination. The form of the examination shall be subject to approval by the Board. Any such examination shall be held not later than the end of the vacation following the second term after the term of the student's admission as a Graduate Student or at a time to be determined by the Board. For Graduate Students registered for the part-time Ph.D., Ed.D., M.Litt., or M.Sc. Degrees the progress examination shall be not later than the fourth term after the term of the student's admission. The Board, after considering a recommendation by the Degree Committee, shall determine how many, if any, of the terms previous to an examination under this regulation shall be counted for the purpose of Regulation 1 of the regulations for the Ph.D., M.Sc., and M.Litt. Degrees, and Regulation 4 of the regulations for the M.Phil. Degree, and Regulation 4 of the regulations for the M.Res. Degree.
It shall be the duty of the Examiners for the examination so approved to report in writing to the Degree Committee. The Degree Committee shall forward such reports to the Secretary of the Board.
The payment to any Examiner who is not a University officer (other than an Associate Lecturer who receives no stipend from the University) shall be fixed by the Board after considering a recommendation by the Degree Committee.
10. The Board shall have the power to remove any Graduate Student from the Register of Graduate Students:
11. (a) A Graduate Student who is registered as a candidate for the Ph.D., M.Litt. or M.Sc. Degree shall pay the University Composition Fee as determined by Regulation 10 of the regulations for University Composition Fees for each term up to and including the term in which he or she submits a dissertation or a revised dissertation for the Ph.D., M.Litt. or M.Sc. Degree, up to a maximum of nine terms if a candidate for the Ph.D. Degree or six terms if a candidate for the M.Litt. or M.Sc. Degree. The maximum number of terms shall not include any term allowed to be counted under Regulation 5(d).
(b) A Graduate Student who is registered as a candidate for the M.D. Degree shall pay the University Composition Fee as determined by Regulation 10 of the regulations for University Composition Fees for the course.
(c) A Graduate Student who is registered as a candidate for a qualification other than the Ph.D., M.Litt. or M.Sc. or M.D. Degree shall pay the University Composition Fee as determined by Regulation 10 of the regulations for University Composition Fees for each term up to and including the term in which he or she completes the requirements for the qualification, up to the maximum specified in the regulations for the qualification.
(d) A Graduate Student shall pay the same total fee whether registered for a part-time course or for a full-time course leading to the same qualification, and the maximum number of terms specified in clause (a) shall be increased accordingly.2
(e) A person employed in a University institution3 at least 40% full-time who has been accepted for admission as a Graduate Student, and who is registered as a candidate for the Ph.D., M.Litt, or M.Sc. Degree, or for an M.Phil. Degree examined by thesis and oral only, or for a Certificate of Postgraduate Studies, shall pay a University Composition Fee of one-third the Home and EU postgraduate Fee for any term in which that person continues in employment by the University.
(f) The Board, in cases of hardship or for any other cause which they may deem sufficient and on the recommendation of the Degree Committee concerned, may remit or reduce the fee payable under clause (a) in respect of a particular Graduate Student.
(g) In the case of a Graduate Student following a course of study that requires a period of instruction in an approved institution, the Board may, on the recommendation of the Degree Committee concerned, remit or reduce payments under clause (a) of this regulation.
12. If the Tutor of a candidate for the M.Phil. or M.Res. or M.Ed. Degree, or for any Diploma or Certificate for which candidates are required to be Graduate Students, supplies the Board of Graduate Studies with satisfactory evidence that the candidate has been hindered by illness or other grave cause in preparing for or taking the examination or any part of the examination for the degree or other qualification concerned, and such representations are received by the Secretary of the Board not later than three months after the date on which the result of the examination was communicated, the Board shall have power, notwithstanding any provision to the contrary in the relevant regulations,
provided that a candidate may reject the offer of an allowance by writing to the Secretary of the Board within one month of the date on which the allowance was offered. Representations received after the prescribed time limit shall not be considered.
A student, or her or his Tutor with the student’s consent, may seek review of a decision in relation to that student made by the Board of Graduate Studies. A request for review shall be made in writing, stating the grounds of review, normally within one month of written notification of the Board’s decision (unless, in exceptional circumstances, the Registrary or a deputy permits a longer period). If the request includes, in the opinion of the Chair of the Board, relevant additional information not previously available, the Board will reconsider its decision at its next meeting following receipt of the request. If no such additional information is included or if, on reconsideration, the decision is reaffirmed by the Board, the procedure described in the following paragraphs shall apply.
The Registrary or a deputy shall appoint a reviewer. Exceptionally, a panel of three reviewers may be appointed. If so, references below to ‘the reviewer’ shall be construed accordingly.
The reviewer will consider the request, the documentation available to the Board (less any confidential medical information), the Ordinances which apply to the Board’s decision, and the Board’s Notes of Guidance. He or she will obtain an opinion from the Board, seek such other information as he or she may require and, at her or his discretion, may hold a hearing (but there is no obligation to hold a hearing). The reviewer will issue an adjudication in writing as soon as possible, stating findings of fact, conclusions, and, if any, recommendations, for consideration by the Board. The reviewer shall be concerned with determining whether there is evidence of: inadequate consideration of the matter by the Board; the Board having made a decision, to the detriment of the student, which is inconsistent with the relevant Ordinances or its own Notes of Guidance; or material circumstances of which the Board was unaware and which were of such a nature as, had the Board been so aware, to have been likely to cause the Board to have reached a different decision.
The Board shall normally accept the recommendation of the reviewer. If, exceptionally, the reviewer’s recommendation is not accepted a written explanation shall be provided to the reviewer, the student, and her or his Tutor. The Board may decide not to accept a recommendation in any instance in which: (i) the reviewer has sought to make a decision replacing that of the Board; (ii) the reviewer’s recommendation is inconsistent with the Ordinances governing Allowances; or (iii) the reviewer’s recommendation is such that, were it to be accepted, it would set a precedent which would not be in the interests of the proper conduct of the Board’s business or in the wider interests of the University.
The conclusion of the consideration by the Board of Graduate Studies of any recommendation by a review shall be the normal final point of decision within the University. A reviewer may summarily dismiss an application which seems to her or him to be vexatious or frivolous.
13. A Graduate Student who wishes to be a candidate for a degree or other qualification at some other university or similar institution, shall receive, on application to the Secretary of the Board, for any period of study in the University of not less than two terms, a certificate that he or she has pursued his or her studies during that period with regularity and industry, if, in the opinion of the Supervisor concerned, a course record statement can properly be given. The certificate shall be signed by the Secretary of the Board. A fee of £7 shall be charged for each such certificate and for any similar certificate, letter, statement, or document that may be issued by the Secretary of the Board on application by a Graduate Student.
14. Fees shall be payable to Supervisors of Graduate Students as follows:
15. The amendments to Regulations 10 and 11 approved by Grace 3 of 10 March 2010 shall apply to students commencing a course of research or study as a Graduate Student, or with a view to registration as a Graduate Student following such a course, on or after 1 October 2010.