Statutes and Ordinances of the University of Cambridge
CHAPTER X
INSTITUTIONS UNDER THE SUPERVISION OF THE COUNCIL

Fitzwilliam Museum

Fitzwilliam Museum Syndicate

Constitution.

1. The Fitzwilliam Museum Syndicate shall consist of:

  1. (a)the Vice-Chancellor (or a duly appointed deputy) as Chairman;
  2. (b)eight persons appointed by the Council;
  3. (c)not more than four persons co-opted by the Syndicate, provided that it shall not be obligatory for the Syndicate to co-opt any person or persons.

Members in class (b) shall be appointed in the Michaelmas Term to serve for four years from 1 January following their appointment. Co-opted members shall serve for one year from 1 January following their co-optation.

2. All meetings of the Syndicate shall be summoned by the Vice-Chancellor, and there shall be at least two meetings in every term.

Quorum.

3. No business shall be transacted at any meeting unless at least four members be present, but in cases of emergency a smaller number may act, provided they be unanimous.

Duties.

4. It shall be the duty of the Syndicate:

  1. (a)to supervise the management of the Museum;
  2. (b)to make such arrangements as they may from time to time think desirable for the delivery of lectures or the holding of classes, meetings, exhibitions (with or without charge for admission as the Syndicate shall think fit), or other assemblies in the Museum;
  3. (c)to appoint and dismiss the assistant staff subject to the regulations for employment by the University;
  4. (d)to control the expenditure of all moneys devoted to the purposes of the Museum, and to present an annual statement of accounts to the Finance Committee of the Council;
  5. (e)to decide, after consultation with the Director, when gifts or bequests are offered to the University for the Museum, or objects offered to the Museum for purchase, whether such offers shall be accepted or declined, or whether the question shall be referred to the University;
  6. (f)to report to the University at any time on any question on which they think the University ought to be consulted;
  7. Annual Report.
    (g)to make an Annual Report to the Council upon any matters concerning the collections and the state of the buildings which in their opinion should be brought to the notice of the University;
  8. (h)to be responsible in accordance with the regulations for the Hamilton Kerr Institute for the examination and certification of persons training in the Hamilton Kerr Institute.

Staff of the Fitzwilliam Museum

1. The staff of the Fitzwilliam Museum shall consist of the Director and Marlay Curator, the Assistant Directors, the Senior Keepers, the Keepers, the Senior Assistant Keepers, the Assistant Keepers, the Museum Assistants in Research, and the University assistants. The Fitzwilliam Museum Syndicate shall designate one of the Senior Keepers or Keepers as Librarian. The total number of University offices of Assistant Director, Senior Keeper, Keeper, Senior Assistant Keeper, Assistant Keeper, and Museum Assistant in Research and the number of offices in each of those categories shall be determined from time to time by the Council. The number of University assistants shall be determined from time to time in accordance with the regulations for employment by the University.

Election of Director.

2. The Director shall be elected by a Board of Electors consisting of

  1. (a)the Vice-Chancellor (or a duly appointed deputy);
  2. (b)three persons appointed by the Council of whom at least one shall be a person who at the time of his or her appointment is not resident in the University or officially connected with it;
  3. (c)four persons appointed by the Fitzwilliam Museum Syndicate of whom three shall be persons who at the time of their appointment are members of that Syndicate, and the fourth shall be a person who at the time of his or her appointment is the Director of one of the following: the British Museum, the National Gallery, the Victoria and Albert Museum, the Wallace Collection, the Ashmolean Museum;
  4. (d)one person appointed by the Faculty Board of Architecture and History of Art.

Members in classes (b)–(d) shall be appointed in the Michaelmas Term of each calendar year of which the number is even to serve for the four calendar years next ensuing.

The Registrary, or a deputy appointed by the Registrary, shall act as Secretary to the Board of Electors.

3. If an Elector is or becomes a candidate for the Directorship he or she shall be thereby disqualified from acting in the matter of that election and the remaining Electors shall have power to act.

4. If an appointment to the Board of Electors is made after the Electors have first met to consider a vacancy in the Directorship, the Elector so appointed shall not have any vote in the election of the Director, but his or her predecessor, if not a candidate for the Directorship, shall retain the right to vote in that election.

5. (a) When the Director is due under the Statutes to retire, the Vice-Chancellor shall report the fact to the Council not later than the division of the Michaelmas Term in the academical year next before the year at the end of which the Director is due to retire.

(b) When the Vice-Chancellor knows that a vacancy has occurred or will occur in the Directorship otherwise than by the holder's becoming due under the Statutes to retire, he or she shall report the fact to the Council at their next meeting.

6. Not later than the sixtieth day after the report under Regulation 5 of a vacancy or an expected vacancy in the Directorship, the Vice-Chancellor shall publish a Notice inviting applications to fill the vacancy; provided that the Council shall have power to suspend the publication of such a Notice for any period not exceeding one year.

7. The Electors shall have power to act notwithstanding one or more vacancies in their number and shall have power to adjourn and generally to regulate their own procedure, provided that:

  1. (a)no election shall be made earlier than the day following that on which the qualifications of the candidates have been considered in the first instance at a meeting of the Electors;
  2. (b)no election shall be made unless two-thirds at least of the Electors (exclusive of any Elector disqualified by being a candidate) are present at the time of voting and a majority of those present vote in favour.

8. The Electors shall have power to enquire whether any person or persons other than those who have submitted applications would accept the office if offered, and to offer the office to a person who has not submitted an application, provided that such a person's qualifications have been considered at two meetings held on different days.

9. If, at the end of two years from the date of publication under Regulation 6 of the Notice inviting applications for the Directorship, the Electors have been unable to make an election, the Director shall be appointed by the Chancellor, or, if the office of Chancellor is vacant, by the High Steward.

Duties of Director.

10. The duties of the Director shall be:

  1. (a)to take charge of the collections and the library, to keep a register of all accessions to the collections, and to take measures under the sanction of the Syndicate that they be properly protected, kept in order, and exhibited;
  2. (b)to exercise a general superintendence over the staff of the Museum, and to see that all rules laid down by the Syndicate are carried out;
  3. (c)to undertake and superintend, under the sanction of the Syndicate, and with such assistance as they may think necessary, the formation of inventories and catalogues of the collections;
  4. (d)to give, so far as is consistent with the performance of the above duties, assistance and guidance to persons visiting the Museum for purposes of study;
  5. (e)to make inquiries and give advice respecting acquisitions for the Museum by purchase, donation, or bequest.

11. The Director shall be a member of the Faculty of Architecture and History of Art.

Residence of the Director.

12. The Director shall be resident in the University during term and for four weeks in the Long Vacation, and shall normally be in attendance during Museum office hours. The Director shall not be absent for more than two nights in any week during Full Term without obtaining the permission of the Chairman of the Syndicate. The Director shall nominate to the Syndicate a member of the staff of the Museum to act for the time being as his or her deputy during any period of absence from duty in circumstances not provided for by the Statutes.

13. At the first meeting of the Syndicate in the Michaelmas Term of each year the Director shall make a report to the Syndicate on his or her residence and attendance during the preceding year. The report shall indicate the number of weeks during which the Director was resident in the University, and shall state whether he or she complied with the provisions of Regulation 12 concerning attendance at the Museum.

Duties of other members of the staff.

14. The Assistant Directors, the Senior Keepers, the Keepers, the Senior Assistant Keepers, the Assistant Keepers, and the Museum Assistants in Research (including the Librarian) shall give such assistance in the work of the Museum as the Director may require. They shall be expected to attend (during each weekday) at such times as may be determined by the Syndicate.

Appointments Committee.

15. Appointments and reappointments to an office of Assistant Director, of Senior Keeper, of Keeper, of Senior Assistant Keeper, of Assistant Keeper, and of Museum Assistant in Research shall be made by an Appointments Committee consisting of the following persons:

  1. (a)the Vice-Chancellor (or a duly appointed deputy) as Chairman;
  2. (b)the Chairman of the Fitzwilliam Museum Syndicate;
  3. (c)the Director of the Fitzwilliam Museum;
  4. (d)two members of the Fitzwilliam Museum Syndicate appointed by the Syndicate;
  5. (e)two persons appointed by the Council.

Statute D, XVII, 5 shall apply to the Committee as if it were an Appointments Committee for a Faculty.

A Museum Assistant in Research shall not engage in teaching other than teaching given on behalf of the University or a College or Colleges. The amount of teaching given by a Museum Assistant in Research on behalf of a College or Colleges shall not exceed six hours a week.

Admission to the Fitzwilliam Museum

Galleries.

1. The galleries shall, unless the Council on the recommendation of the Fitzwilliam Museum Syndicate determine otherwise, be open to the public on each weekday (with the exception of Mondays other than Bank Holidays and such other exceptions as are mentioned hereafter in these regulations) between the hours of 10 a.m. and 5 p.m., and on Sundays between noon and 5 p.m.

Exclusion.

2. The Syndicate shall have full authority to direct the exclusion of those persons whose admission appears to be undesirable.

Days of closing.

3. The Museum shall be closed on the following days: 24, 25, 26, and 31 December and 1 January and such other days as may appear necessary to the Syndicate.

Library and special collections.

4. The Syndicate shall from time to time make such rules as they think fit for the use of the library and for the inspection and study of the reserve and special collections.

Hamilton Kerr Institute

Purpose.

1. The Hamilton Kerr Institute shall be accommodated in the Mill House, Whittlesford, and shall be devoted to the conservation, and training in the conservation, of paintings.

2. The Institute shall be a Sub-department of the Fitzwilliam Museum.

3. There shall be the University office of Director of the Hamilton Kerr Institute and such number of University offices of Assistant to the Director of the Institute as the Council shall from time to time determine.

Advisory Council.

4. There shall be an Advisory Council for the Hamilton Kerr Institute, whose duty it shall be to advise the Director of the Institute on the most advantageous lines of developing the work of the Institute, and to promote co-operation with other bodies concerned with the conservation of paintings. The Advisory Council shall consist of:

  1. (a)the Chairman of the Fitzwilliam Museum Syndicate, who shall be Chairman of the Advisory Council;
  2. (b)the Director of the Fitzwilliam Museum;
  3. (c)two persons appointed by the Council of the University;
  4. (d)not less than four nor more than eight persons appointed by the Fitzwilliam Museum Syndicate, at least two of whom shall be Fellows of the International Institute for Conservation and at least one of whom shall be the holder of a University office in the Department of History of Art;
  5. (e)not more than three persons co-opted by the Advisory Council, provided that it shall not be obligatory for the Council to co-opt any person or persons.

Members in classes (c) and (d) shall be appointed in the Michaelmas Term to serve for four years from 1 January next following their appointment. Members in class (e) shall serve until 31 December of the year in which they are co-opted, or of the following year, as the Council shall determine at the time of their co-optation.

The Advisory Council shall meet at least twice a year; five members shall constitute a quorum at any meeting. The Director of the Institute shall act as Secretary of the Council, and shall transmit a record of the Council's proceedings to the Fitzwilliam Museum Syndicate.

Duties of Director.

5. The holder of the office of Director of the Institute shall pursue study and research in the conservation of paintings, and shall supervise the work of the Institute under the general guidance of the Director of the Fitzwilliam Museum.

6. The Director of the Institute shall be responsible in all administrative and financial matters to the Director of the Fitzwilliam Museum; shall submit to the Director of the Fitzwilliam Museum for approval by the University Council estimates of the expenditure of the Institute in the ensuing financial year; and shall recommend to the Director of the Fitzwilliam Museum for appointment such clerical and ancillary staff as are covered by those estimates and approved by the Council.

Appointment and reappointment of Director.

7. Appointments and reappointments to the office of Director of the Institute shall be made by an Appointments Committee constituted for the purpose consisting of:

  1. (a)the Vice-Chancellor or a duly appointed deputy;
  2. (b)the Director of the Fitzwilliam Museum;
  3. (c)four persons nominated by the Fitzwilliam Museum Syndicate for appointment by the Council of the University;
  4. (d)two persons appointed by the Council of the University.

One at least of the members in class (c) and one at least in class (d) shall be persons not in residence in the University or officially connected with it.

Staff of the Institute.

8. Appointments and reappointments to an office of Assistant to the Director of the Institute and to any other University office that may be established by Grace on the staff of the Institute shall be made by the Appointments Committee for the Fitzwilliam Museum, provided that for this purpose the Director of the Institute shall be an additional member of the Appointments Committee and that the Fitzwilliam Museum Syndicate may at their discretion appoint either one or two persons to serve as additional members of the Committee for a particular occasion. Appointments and reappointments to any other University office that may be established by Grace on the staff of the Institute shall, notwithstanding Regulation 15 for the staff of the Fitzwilliam Museum, be for such periods not exceeding five years at a time as the Committee shall determine.

The duties of the holders of these offices shall be to assist the Director of the Institute in the prosecution of his or her duties.

Restrictions.

9. Neither the Director nor any other University officer on the staff of the Institute shall be a Tutor, Assistant Tutor, Bursar, Assistant Bursar, or Steward of a College, nor shall they, without the permission of the Council, give instruction on behalf of a College. Except as the Council may otherwise determine, all fees received by the Director or any other University officer on the staff of the Institute for work or consultancy connected with the conservation of paintings shall be paid into the funds of the Institute.

Residence.

10. The Director and any other University officer on the staff of the Institute shall be resident in the University during term and for four weeks in the Long Vacation.

11. The Fitzwilliam Museum Syndicate shall be empowered:

  1. (a)to conduct and administer examinations of persons who are not members of the University but are undergoing training by the staff of the Institute, and for that purpose to fix fees, issue syllabuses, and appoint and pay examiners;
  2. (b)to issue certificates and diplomas of the Institute to successful candidates.

University Centre

Membership of the University Centre

1. The following shall be entitled to be members of the University Centre:

  1. (a)members of the Regent House;
  2. (b)University Officers and Fellows of Colleges;
  3. (c)registered Graduate Students.

2. There shall be such other categories of membership as shall be determined from time to time by the Council.

3. The Registrary may, for good cause, suspend the membership of any member either for a limited period or indefinitely, provided that any suspension under this regulation is reported to the Council at the earliest opportunity and that such a member may appeal against the suspension, or against the period of suspension, to the Council, whose decision shall be final.

General Manager of the University Centre

General Manager.

1. There shall be the University office of General Manager of the University Centre, the holder of which may also be designated by the Council as University Catering Adviser.

Appointments Committee.

2. There shall be an Appointments Committee for the University Centre which shall consist of:

  1. (a)The Vice-Chancellor (or a duly appointed deputy) as Chairman;
  2. (b)the Chairman of the Standing Appointments Committee for the Central Administrative Offices;
  3. (c)five members of the Regent House appointed by the Council, two on the Council's own nomination, one on the nomination of the Finance Committee, and two on the nomination of a member of the Council designated as the representative of the users of the University Centre.

The Registrary (or a deputy) shall act as Secretary of the Committee. Members in class (c) shall be appointed in the Michaelmas Term to serve for four years from 1 January following their appointment.

Appointments.

3. Appointments and reappointments to the University office of General Manager shall be made by the Appointments Committee for the University Centre.

Duties.

4. It shall be the duty of the General Manager to manage the University Centre and other catering and social facilities as agreed from time to time by the Council, in line with financial and other policy determined from time to time by the Council. The General Manager shall be accountable to the Council through the Registrary and shall:

  1. (a)present an annual statement of accounts to the Finance Committee in the Michaelmas Term each year;
  2. (b)make an Annual Report to the Council on the affairs of the Centre.

University Development Office

The University Development Office shall be an institution independent of any Faculty but under the supervision of the Council.

Director of Development and Alumni Relations

Appointments.

1. Appointments and reappointments to the University office of Director of Development and Alumni Relations shall be made by the Council, on the advice of a special committee appointed by the Council.

Duties.

2. The duties of the Director shall be to advise on, and assist with, specific appeals for funds and to initiate and develop fund-raising activities.

Residence.

3. The Director shall conform to such conditions of residence as may be determined by the Council.

Restrictions.

4. The Director shall not, without the consent of the Council, give instruction on behalf of a College.

University Farm

Director of the University Farm

Appointments.

1. Appointments and reappointments to the University office of Director of the University Farm shall be made by the Council on the recommendation of the Finance Committee.

Duties.

2. The Director shall be responsible to the Registrary or a University officer appointed by the Council. The duties of the Director shall be:

  1. (a)under the general direction of the Management Committee for the University Farm, to supervise the work of the Farm and to ensure its efficient operation;
  2. (b)to advance knowledge of the science of agriculture, and to promote and direct research in it.

3. The Director shall conform to such conditions of residence as may be determined by the Council.

4. The Director shall not be a Tutor, Assistant Tutor, Bursar, Assistant Bursar, or Steward of a College, and shall not, without the consent of the Council, give instruction on behalf of a College or Colleges for more than six hours a week.

University Health Services

General

The University Health Services shall comprise the Dental Service and the University Counselling Service.

Management

Constitution.

1. The University Health Services shall be under the general control of a Committee of Management who shall be responsible to the Council. The Committee shall consist of:

  1. (a)the Vice-Chancellor (or a duly appointed deputy) as Chairman;
  2. (b)four members of the Regent House appointed by the Council, one on their own nomination, one on the nomination of the Senior Tutors’ Committee, one on the nomination of the Bursars’ Committee, and one on the nomination of the Colleges Committee;
  3. (c)two members of the University in statu pupillari, of whom at least one shall be a graduate, appointed by the Council;
  4. (d)one member of the Regent House appointed by the Faculty Board of Clinical Medicine;
  5. (e)the Director of Health and Safety ex officio;
  6. (f)the Head of the Counselling Service and the senior officer of the Dental Service;
  7. (g)the Director of Physical Education;
  8. (h)the Consultant Occupational Physician;
  9. (i)the Chairman of the Executive Committee of the Counselling Service ex officio;
  10. (j)not more than six members co-opted by the Committee, provided that it shall not be obligatory for the Committee to co-opt any person or persons; co-opted members shall serve until 31 December of the year following that in which they are co-opted.

Members in classes (b) and (d) shall be appointed in the Michaelmas Term to serve for four years from 1 January following their appointment. Members in class (c) shall be appointed every year in the Easter Term to serve for the academical year following their appointment.

Chairman and Secretary.

2. The Registrary or a deputy appointed by the Registrary shall act as Secretary of the Committee.

Duties.

3. It shall be the duty of the Committee:

  1. (a)to make such arrangements for the day-to-day running of the University Health Services as they may consider necessary;
  2. (b)to appoint such sub-committees as they consider necessary for the effective management of the Services;
  3. (c)to exercise general supervision over the work of the staff of the Services;
  4. (d)to advise the Council on the numbers of professional staff and assistant staff required for the Services;
  5. (e)to prepare annual estimates for submission to the Council;
  6. (f)to report each year in the Michaelmas Term to the Council.
Executive Committee.

4. There shall be an Executive Committee responsible to the Committee of Management for the running of the Counselling Service. This Committee shall consist of:

  1. (a)the Vice-Chancellor (or a duly appointed deputy) as Chairman;
  2. (b)three Bursars of Colleges appointed by the Bursars’ Committee;
  3. (c)two Senior Tutors of Colleges appointed by the Senior Tutors’ Committee;
  4. (d)one person appointed by the Council;
  5. (e)the Head of the Counselling Service;
  6. (f)a Senior Counsellor or Counsellor appointed from among the staff of the Counselling Service by the Committee of Management;
  7. (g)two medical practitioners appointed by the Committee of Management;
  8. (h)two members of the University in statu pupillari, one of whom shall be a graduate student, appointed by the Council.

Members in classes (b)–(d) and (g) shall be appointed in the Michaelmas Term to serve for three years from 1 January following their appointment. The member in class (f) shall be appointed in the Michaelmas Term to serve for three years from 1 January following his or her appointment, or until he or she leaves the service, whichever is sooner. Members in class (h) shall be appointed in the Easter Term to serve for one year from 1 October following their appointment.

Finance.

5. (a) The patients’ fees charged by the Dental Service shall be determined by the Committee of Management of the University Health Services on the recommendation of the senior officer of the Dental Service. The recurrent costs of the Dental Service shall be met by patients’ fees paid to the Service. The University shall be responsible for meeting any deficit.

(b) The recurrent costs of the University Counselling Service (other than the costs of rates, light, heating, and water, and the costs of maintaining the building in which it is accommodated) shall be the responsibility of the Colleges. The Colleges shall be responsible for meeting any deficit.

Reserved business.

6. The provisions of Statute K, 20 concerning reserved business shall apply to the Committee of Management and to the Executive Committee as if they were bodies constituted by Statute.

Staff

Composition.

1. There shall be the University office of Head of the Counselling Service, and such number of Senior Counsellors and Counsellors and Dental Officers as the Council shall from time to time determine.

2. Under the general control of the Executive Committee, the Head of the Counselling Service shall be responsible for the professional and administrative management of the Counselling Service and shall determine the duties of any other Senior Counsellors and Counsellors.

Appointment and reappointment of senior posts.

3. Appointments and reappointments to the University office of Head of the Counselling Service, and to a University office of Dental Officer and of Senior Counsellor shall be made by an Appointments Committee of which the Registrary, or a deputy appointed by the Registrary, shall act as Secretary and which shall consist of:

  1. (a)the Vice-Chancellor (or a duly appointed deputy) who shall be Chairman;
  2. (b)the Chairman of the Committee of Management of the University Health Services;
  3. (c)the Chairman of the Executive Committee of the Counselling Service;
  4. (d)one member of the Committee of Management of the University Health Services appointed by the Committee;
  5. (e)one member of the Regent House appointed by the Council;
  6. (f)the Head of the Counselling Service when an appointment or reappointment of a Senior Counsellor is being made;
  7. (g)the senior officer of the Dental Service when an appointment or reappointment of a Dental Officer (save for the appointment of the senior officer) is being made.

Every appointment or reappointment to a University office by the Committee shall be made with the concurrence of the votes (which shall be given in person at a meeting) of not fewer than four members of the Committee. Statute D, XVII, 5 shall apply to the Committee as if it were an Appointments Committee for a Faculty.

Appointment and reappointment of other staff.

4. Appointments and reappointments to the University office of Counsellor shall be made by a Committee consisting of:

  1. (a)the Chairman of the Committee of Management of the University Health Services;
  2. (b)the Head of the Counselling Service;
  3. (c)a Senior Counsellor in an appropriate field;
  4. (d)a member in class (b), (c), or (d) of the Executive Committee of the University Counselling Service.

Every appointment or reappointment to a University office of Counsellor by the Committee shall be made with the concurrence of the votes of at least three members of the Committee.

Head of the Dental Service.

5. The Council, on the recommendation of the Committee of Management of the University Health Service, may designate one of the Dental Officers as Head of the Dental Service to serve for a period not exceeding five years at a time. Such an officer shall be entitled to receive, in addition to his or her stipend, a pensionable payment for responsibility at an annual rate determined by the Council. Under the general control of the Committee of Management, the Head of the Dental Service shall be responsible for the professional and administrative management of the Dental Service and shall determine the duties of the other Dental Officers.

Wolfson Industrial Liaison Office

Constitution

The Wolfson Industrial Liaison Office shall be an institution within the University Offices, and shall be under the supervision of the Council.

Director of Industrial Liaison

Appointment.

1. Appointments and reappointments to the University office of Director of Industrial Liaison shall be made by the Standing Appointments Committee for the central administrative offices.

Duties.

2. The duties of the Director shall be:

  1. (a)to promote co-operation between the University and industry in general, including the provision of information to industry on research capabilities and opportunities for technology transfer;
  2. (b)to advise and assist members of the University in identifying sources of industrial funding for their research, and in negotiating the terms and conditions of such funding, subject to the general academic policies of the University, with particular reference to the terms on which any research results might be commercially exploited;
  3. (c)to advise and assist members of the University in seeking patent or other protection for the intellectual property arising out of their work and in pursuing commercial exploitation of that intellectual property on terms beneficial to the individual and the University;
  4. (d)to endeavour to secure the commercial exploitation of inventions arising from work conducted in the University, and in particular to fulfil the obligations of the arrangements for exploitation of work funded by the Research Councils, in accordance with the agreement between the University and the Research Councils;
  5. (e)to be responsible for all aspects of the work of the Wolfson Industrial Liaison Office, and to undertake such other duties as the Council may from time to time determine.
Residence.

3. The Director shall conform to such conditions of residence as may be determined by the Council.

Restrictions.

4. The Director shall not, without the consent of the Council, give instruction on behalf of a College.