Data Protection

Making a Subject Access Request

If you wish to make a subject access request, your request must be:

• made in writing (this may be in electronic form)
• accompanied by a fee of £10

Before we can act on your request, we must:

• be sure of your identity
• be supplied with information from you in order to locate the information you seek

You are entitled:

• to be informed whether your personal data are being processed by the University of Cambridge;
• to have the information constituting the personal data communicated to you in a permanent form (usually, this means paper copies);
• to be given a summary of the sources, recipients and purposes of the processing.

You may apply to access your data in writing in any way you choose. A Subject Access Request Form is made available for your convenience.

• Subject Access Request form - rtf
• Subject Access Request form - pdf

On receipt of your completed request, payment of the fee, verification of your identity, and sufficient information to enable us to locate the information, the University is obliged to respond within 40 calendar days. The information that we supply will include an explanation of any codes contained in it. The data will be provided as of the date of receipt of your request.

If you have any reason to believe that the University of Cambridge has not dealt correctly with your request, please first take the matter up with the University Data Protection Officer (data.protection@admin.cam.ac.uk).

If you are still not satisfied, you should contact the Information Commissioner who is officially appointed to consider such complaints:

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF (www.ico.org.uk).