Childcare Office

Administering Medication Policy

Medication will never be given without the prior written request of the parent, which will include frequency, dosage, any potential side effects and any other pertinent information.

Site Co-ordinators/Deputies, One to One workers and First Aid trained Playworkers are designated to administer medication or witness self-administration for each individual child concerned. They will also be responsible for ensuring that:

  • Prior consent is arranged.
  • All necessary details are recorded on a Medication Form, which is then signed by the parent.
  • The medication is properly labelled and safely stored during the session. It should be in its original container with the pharmaceutical label that includes the child's name, the date, the type of medicine and the dosage.
  • Another Playworker must act as a witness to ensure that the correct dosage is given.
  • Parents sign the Medication Form to acknowledge that the medication has been given.

Wherever possible, children who are prescribed medication should receive their doses at home. If it is necessary for medication to be administered at Cambridge Universities' Holiday Playscheme, it will be stored in a secure cupboard or refrigerated in the kitchen where children do not have access. Any medication that requires storage will be stored in a named sealed plastic container.

Please note the Cambridge Universities' Holiday Playscheme will only give recently prescribed medication, and medication must be taken home at the end of each session. Cambridge Universities' Holiday Playscheme will not store medication on the premises overnight.

If for any reason a child refuses to take their medication, staff will not attempt to force them to do so against their wishes. If and when such a situation occurs, the Playscheme Co-ordinator and the child's parent will be notified, and the incident recorded on the Medication Record.

Where children carry their own medication (asthma pumps or insulin for example), Cambridge Universities' Holiday Playscheme recommends that the medication be stored by Playscheme until it is required. This is to minimise possible loss of medication and to ensure the safety of other children. Inhalers should always be labelled with the child's name.

Cambridge Universities' Holiday Playscheme ensures that staff have received training in administering auto-injectors for anaphylaxis (e.g. EpiPen). If a child needs medication requiring specialist knowledge or training only trained staff may administer the medication.

If there is any change in the type of medication—whether regarding dosage or other changes to the information given on the Medication Form—a new form must be completed.

Policy reviewed 6 December 2011.