Childcare Office

Playworkers Employment and Recruitment Policy

The Cambridge Universities' Holiday Playscheme (CUHP) is committed to robust recruitment procedures that safeguard children and offer equal opportunity. The procedures set out below will be followed when recruiting. CUHP selection panels are aware of, and where possible trained in, safe recruitment practices.

Where necessary, vacant positions will be advertised. Job adverts will include a clear message about CUHP's commitment to safeguarding and promoting the welfare of children.

Persons wishing to apply will be sent an application form, role description and other relevant information.

The Cambridge Universities' Holiday Playscheme application form includes:

  • A declaration that all information is correct.
  • A section under the Rehabilitation of Offenders Act 1974 that asks if the applicant has been awaiting a verdict, convicted, cautioned or court martialled for any relevant offence.
  • Two referees (one of which must be the most recent).
  • That CUHP reserve the right to contact the candidate's last employer, as indicated on the application form, even if they are not named as a referee.

Referees will be asked if they have any child protection concerns about the candidate.

Referees will be contacted directly and references received prior to selection for interview.

CUHP will select suitable candidates for interview. Candidates will be invited to attend interview and will be asked to bring along two forms of identification in compliance with Right to Work legislation and any relevant qualification certificates, which will be photocopied.

CUHP will follow up on any gaps in the candidate's employment history rigorously and ensure that they are satisfied with the explanation given. CUHP will undertake additional checks if necessary.

Enhanced CRB checks will be carried out for all Playworkers, students and volunteers that will work directly and indirectly with children, or have access to children's information.

The Playscheme Co-ordinator will ensure that no newly appointed worker is permitted to work unsupervised with children unless their Enhanced CRB Disclosure has come back and it is clear.

If CUHP is awaiting an outcome from the CRB check and have decided to employ the worker subject to the outcome of the CRB check, a risk assessment will be completed.

CUHP will not employ Playworkers or volunteers that have been convicted of an offence or have been subject to an order that disqualifies them from registration under regulations made under schedule 9A of the Children's Act 1989. Criminal record checks will be updated every three years.

CUHP is aware of Asylum and Immigration Act requirements and therefore will check the ability of all new starters to work in the UK. Candidates are expected to provide documents confirming their status, usually driving licences, passport, and NI number.

If unsure about robust recruitment practices, CUHP may seek support from the Childcare Business and Employer Support Team on 01954 284203 or other agencies.

Policy reviewed 21 December 2011.