No 6560
Wednesday 25 September 2019
Vol cl No 2
pp. 3–17
1 October, Tuesday. Michaelmas Term begins. Congregation of the Regent House at 10 a.m.: election and admission of the Proctors, and Vice-Chancellor’s address (see below).
8 October, Tuesday. Full Term begins. Discussion in the Senate-House at 2 p.m. (see below).
20 October, Sunday. Preacher before the University at 11.15 a.m., The Rev’d N. G. P. Gumbel, T, Vicar of Holy Trinity, Brompton. End of first quarter of Michaelmas Term.
22 October, Tuesday. Discussion in the Senate-House at 2 p.m.
26 October, Saturday. Congregation of the Regent House at 11 a.m.
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Discussions (Tuesdays at 2 p.m.) |
Congregations (Saturdays unless otherwise stated) |
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8 October |
1 October, Tuesday at 10 a.m. |
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22 October |
26 October, at 11 a.m. |
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5 November |
30 November, at 2 p.m. |
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19 November |
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10 December1 |
1This Discussion was previously scheduled for 3 December 2019 (see Reporter, 6533, 2018–19, p. 308) but has been moved, with Council approval, to enable any Reports arising from the Council meeting on 25 November 2019 to be discussed with sufficient notice this Michaelmas Term.
The Vice-Chancellor invites those qualified under the regulations for Discussions (Statutes and Ordinances, 2019, p. 105) to attend a Discussion in the Senate-House, on Tuesday, 8 October 2019 at 2 p.m., for the discussion of:
1. Topic of concern: The University response to the climate crisis beyond divestment (Reporter, 6552, 2018–19, p. 694).
2. Second-stage Report of the Council, dated 12 June 2019, on the construction of a new Heart and Lung Research Institute on the Cambridge Biomedical Campus (Reporter, 6555, 2018–19, p. 806).
3. Report of the Council, dated 24 September 2019, on the period of appointment for the next external member of Council (p. 11).
Further information on Discussions, including details on format and attendance, is provided at https://www.governance.cam.ac.uk/governance/decision-making/discussions/.
The Vice-Chancellor gives notice that having consulted the Senate-House Syndics, he will deliver his annual address after the election of the Proctors at 10 a.m. required by Statute C IV and the Special Ordinance made under it and not beforehand. Members of the Regent House and other members of the University community who wish to be present are therefore asked to be seated by 9.50 a.m.; proceedings are expected to end by approximately 10.45 a.m.
Members of the University attending should wear academical dress (black gowns, hoods are not required). Tickets are not issued and refreshments will be served afterwards.
The Vice-Chancellor begs leave to refer to his Notice of 15 July 2019 (Reporter, 6556, 2018–19, p. 817) concerning the text of a Statute to amend the Statutes of Trinity College. He hereby gives notice that in the opinion of the Council the proposed Statute makes no alteration of any Statute which affects the University, and does not require the consent of the University; that the interests of the University are not prejudiced by it, and that the Council has resolved to take no action upon it, provided that the Council will wish to reconsider the proposed Statute if it has not been submitted to the Privy Council by 23 September 2020.
Further to the Vice-Chancellor’s Notice dated 2 August 2019 (Reporter, 6558, 2018–19, p. 883), there shall be a ballot on Grace 5 of 24 July 2019. The ballot shall be held in accordance with the Single Transferable Vote regulations (Statutes and Ordinances, 2019, p. 114).
In connection with this ballot the Registrary will arrange for the circulation of any fly-sheet, signed by ten or more members of the Regent House, which reaches her by 1 p.m. on Friday, 8 November 2019. Fly-sheets must bear, in addition to the signatures, the names and initials (in block capitals) of the signatories (Statutes and Ordinances, 2019, p. 110). Documents which are submitted by fax to 01223 (3)32332 or scanned or photographed documents containing a signature sent to the Registrary at Registrary@admin.cam.ac.uk will also be accepted. Online voting will open at 10 a.m. on Tuesday, 19 November 2019 and close at 5 p.m. on Friday, 29 November 2019; fly sheets will be available online. Hardcopy voting papers and fly-sheets will be distributed not later than Tuesday, 19 November 2019 to those who opted by 2 November 2019 to vote on paper;1 the last date for the return of voting papers will be 5 p.m. on Friday, 29 November 2019.
1Details on how to opt out of online voting and instead receive hardcopy voting materials will be published in the Reporter on 2 October.
By Grace 1 of 20 March 2019, the Regent House approved amendments to Statute A III 11 concerning membership of the Regent House. Those changes included the removal of the age limit applied to certain classes of members, including College Fellows. As the changes affected the Colleges, the Registrary wrote to the Heads of the Colleges asking for their College Governing Body’s consent to the amendment of the University’s Statutes (in accordance with s. 7(1) of the Universities of Oxford and Cambridge Act 1923). The Registrary has since received confirmation from all 31 Colleges that this consent has been given. The amending Statute was sealed on 19 September 2019 and has been forwarded to the Privy Council Office.
1. Under the regulations for the appointment of members of the Council in class (e) (Statutes and Ordinances, 2019, p. 112), the Council, on the recommendation of the Proctors and the Deputy Proctors, has appointed Mr Mark Lewisohn, a serving member of the Council in class (e), to chair the Nominating Committee for the current period.
2. The other members of the Nominating Committee are:
The Vice-Chancellor
Dr Richard Anthony, JE
Dr Nick Bampos, TH
Dr Stephen Cowley, EM
Professor Anthony Green, Q
Dr Rachael Padman, N
Dr David Secher, CAI
The Registrary is Secretary to the Committee.
The Committee has further agreed that Professor Fiona Karet, DAR, elected member of the Committee in class (c) with effect from 1 October 2019, will join the meetings of the Committee as an attendee for the duration of the process.
3. There are four members of the Council in class (e). External members are appointed for terms of four years. Ms Sara Weller was appointed to a first full term of four years in January 2017. Ms Sara Weller wishes to step down by the end of the calendar year. One place is therefore vacant from 1 January 2020. The appointment would be for an initial period until 31 December 2024,1 potentially renewable for another full term of four years. Ms Sharon Flood, Professor Sir David Greenaway and Mr Mark Lewisohn are the other current external members of the Council. Mr Lewisohn is the Deputy Chair of the Council, Professor Sir David Greenaway chairs the Audit Committee and Ms Weller chairs the Remuneration Committee.
4. Applications are sought from individuals who have held senior leadership posts within organisations of significant scale and complexity and who can demonstrate relevant experience. A demonstrable commitment to, and interest in, education and/or research are important. An international perspective and experience of varying forms of organisational governance would be desirable but not essential.
5. Cambridge is seeking to encourage greater diversity throughout the institution, at all levels. This is equally a priority in the governance of the University, and hence a key aim in this appointment. Candidates will demonstrate alignment with the values of a university and its positive role and function in society through its education, research and translation activity.
6. The appointment is as a charity trustee and does not carry any remuneration. Reasonable travel and other expenses incurred can be claimed.
7. External members of the Council are expected to attend all Council meetings (up to eleven ordinary and two strategic meetings per year) and to serve on sub-committees, as chair or member, throughout the academic year. The successful candidate will also need to spend some time getting to know the collegiate University by attending background briefings and/or informal University and College events. Information about the work of the Council and the University’s governance arrangements is available at: https://www.governance.cam.ac.uk/.
8. The Nominating Committee has engaged Perrett Laver as search advisers. Appointment details can be downloaded from their website at https://candidates.perrettlaver.com/vacancies/ quoting reference 4317 and applications should be made to them by 12 noon on 18 October 2019.
9. Those wishing to make suggestions about suitable candidates should provide information to the Registrary by the same date, stating why they believe that the person suggested would be particularly suitable for this role.
10. Any enquiries may be made to the Registrary (Emma.Rampton@admin.cam.ac.uk) or to the Head of the Registrary’s Office (Regina.Sachers@admin.cam.ac.uk).
1Subject to the approval of the recommendations of the Report of the Council, dated 24 September 2019, on the period of appointment for the next external member of Council (p. 11).
1. At its meeting on 15 July 2019, the Council agreed to establish a Group to make a recommendation to the Council with regard to appointments to two upcoming vacancies for members of the Audit Committee in class (c).
2. The members of the Nominating Committee are:
Professor Sir David Greenaway (Chair)
Ms Sharon Flood
Professor Richard Penty, SID
Dr Andrew Sanchez, TH
The Head of the Registrary’s Office is Secretary to the Committee.
3. There are four members of the Audit Committee in class (c). External members are appointed for terms of four years. The terms of office for two external members of the Audit Committee come to an end on 30 December 2019. Two places are therefore vacant from 1 January 2020. The appointments would be for an initial period until 31 December 2023, potentially renewable for another full term of four years.
4. Applications are sought from individuals who have held senior leadership posts within organisations of significant scale and complexity, and who can demonstrate relevant leadership and change management experience. This ideally includes experience of managing risks in one or more of the following areas: financial sustainability, infrastructure (both estates and IT related) and/or digital transformation. An international perspective and experience of varying forms of organisational governance environments would be desirable but not essential.
5. Cambridge is seeking to encourage greater diversity throughout the institution, at all levels. This is equally a priority in the governance of the University, and hence a key aim in this appointment. Candidates will demonstrate alignment with the values of a university and its positive role and function in society through its education, research and translation activity.
6. The appointment does not carry any remuneration. Reasonable travel and other expenses incurred can be claimed.
7. External members of the Audit Committee are expected to attend all meetings and workshops of the Committee (normally six meetings and 2–4 workshops per year) throughout the academic year. The successful candidates will also need to spend some time getting to know the collegiate University, attending background briefings and/or informal University and College events. Information about the work of the Audit Committee and the University’s governance arrangements is available at: http://www.governance.cam.ac.uk.
8. The Nominating Committee has engaged Perrett Laver as search advisers. Appointment details can be downloaded from their website at https://candidates.perrettlaver.com/vacancies/ quoting reference 4318 and applications should be made to them by 12 noon on 18 October 2019.
9. Those wishing to make suggestions about suitable candidates should provide information to the Registrary by the same date, stating why they believe that the person suggested would be particularly suitable for this role.
10. Any enquiries may be made to the Registrary (Emma.Rampton@admin.cam.ac.uk) or to the Head of the Registrary’s Office (Regina.Sachers@admin.cam.ac.uk).
The Council has authorised the closure of the University Offices from 1 p.m. on Tuesday, 24 December 2019, until 8.30 a.m. on Thursday, 2 January 2020. The University Messenger Service will not operate during the period of closure.
The allocation of car park badges to Departments for 2019–20 shall continue to be issued under the current policy which relates the number of badges issued to current staff numbers and site capacities.
Details of the criteria for the issue of badges from 1 October 2019 are as follows:
(i)The allocation of badges shall not exceed the ratio of 1.8:1 when measured against the parking capacity of any site.
(ii)Allocations will be adjusted where necessary to conform to the above ratio.
(iii)Heads of Departments will be responsible for the issue of badges according to Departmental allocation. It is suggested that the following criteria should normally be applied in the order specified. It is recognised, however, that Heads of Departments will use their own judgement in applying the criteria as appropriate:
(a)persons with a Blue badge;
(b)persons with other medical or physical conditions which necessitate that they should park in close proximity to their place of work;
(c)family commitments – a need to attend to dependent family members during the day (e.g. taking/collecting children to/from nursery or school, visiting elderly or hospitalised family members) in areas not immediately accessible by public transport;
(d)unsocial hours of work – a requirement to work unsocial hours on a regular and frequent basis, finishing and/or starting at a time when public transport provision does not provide a viable alternative;
(e)persons having a requirement to use a car for work purposes on a regular basis during the working day as an essential part of their duties;
(f)persons who are prepared to undertake a formal car-sharing arrangement;
(g)inadequate public transport – applicable to staff who reside beyond a distance where they could reasonably be expected to walk or cycle to work, in areas beyond reasonable reach of public transport;1 [Staff applying on this basis should note why they need to drive into Cambridge rather than use the Park & Ride.]
(h)staff who are willing and able to park their vehicle at the University secure park and cycle facility and cycle, walk, or take the University shuttle bus service to their place of work (only those staff working on central sites are eligible).
Badges should not be issued to former members of staff or for use other than in connection with current University employment. Undergraduate and postgraduate students are not eligible for a badge except by qualification under (a) or (b) above.
Able-bodied persons who already have adequate parking facilities at a central College should normally be ineligible for a badge. For this purpose the term ‘central College’ excludes those Colleges which are inside the City boundaries but not situated in the central area, i.e. Churchill, Fitzwilliam, Homerton, Hughes Hall, Lucy Cavendish, Murray Edwards, St Edmund’s, and Wolfson. Girton College, which is outside the City boundary, is also excluded.
Further information can be found at https://www.em.admin.cam.ac.uk/about-us-what-we-do/estate-operations/facilities-services/car-parking-and-park-cycle.
1Reasonable public transport provision is defined as follows: a total journey time not in excess of forty-five minutes each way including walking time.