Skip to main contentCambridge University Reporter

No 6478

Wednesday 4 October 2017

Vol cxlviii No 2

pp. 16–38

Notices

Calendar

15 October, Sunday. Preacher before the University at 11.15 a.m., Ms Janet Morley, of Murray Edwards College and Wesley House, writer and liturgist, formerly a Director of Christian Aid and sometime Secretary for Adult Learning in the Methodist Church.

20 October, Friday. End of first quarter of Michaelmas Term.

21 October, Saturday. Congregation of the Regent House at 11 a.m.

24 October, Tuesday. Discussion in the Senate-House at 2 p.m. (see below).

Discussions (at 2 p.m.)

Congregations

24 October

21 October, Saturdayat 11 a.m.

7 November

25 November, Saturday at 2 p.m.

21 November

5 December

Discussion on Tuesday, 10 October 2017: Cancellation

The Vice-Chancellor gives notice that the Discussion announced for Tuesday, 10 October 2017 will not take place as there are no Reports ready for discussion.

Discussion on Tuesday, 24 October 2017

The Vice-Chancellor invites those qualified under the regulations for Discussions (Statutes and Ordinances, 2017, p. 105) to attend a Discussion in the Senate-House on Tuesday, 24 October 2017, at 2 p.m., for the discussion of:

1. The twenty-second Report of the Board of Scrutiny, dated 19 September 2017 (see p. 24).

Further information on Discussions, including details on format and attendance, is provided at https://www.governance.cam.ac.uk/governance/decision-making/discussions/.

Election to the Board of Scrutiny

3 October 2017

Further to its Notice dated 20 June 2017 (Reporter, 6471, 2016–17, p. 687), the Council has asked the Vice-Chancellor to arrange a further election to fill three casual vacancies on the Board of Scrutiny. The Vice-Chancellor therefore gives notice of an election to fill the following vacancies under Statute A VII:

one member in class(c)(i) (a person who has been a member of the Regent House for not more than ten years on 1 October 2018), to serve with immediate effect until 30 September 2019;

two members in class(c)(ii) (members of the Regent House), to serve with immediate effect until 30 September 2020.

The Board of Scrutiny consists of:

(a)the Proctors;

(b)the two Pro-Proctors nominated by the Colleges;

(c)eight members of the Regent House elected by the Regent House.

Under the provisions of Statute A VII 4, no person may be a member of the Board of Scrutiny who is a member of the Council, the General Board, or the Finance Committee of the Council, or who holds any of the University offices of Chancellor, Vice-Chancellor, Pro-Vice-Chancellor, University Advocate, Deputy University Advocate, Registrary, Assistant Registrary, or Secretary of a School. The Statute further prohibits from membership holders of offices with primarily administrative duties designated by Ordinance: Directors and Deputy Directors in the Unified Administrative Service and Assistant Treasurers have been designated as such prohibited offices. A retiring member of the Board who has served for four or more consecutive years is not eligible to serve again as a member in class (c) until one year has elapsed after the end of her or his previous period of service.

If no nominations are received in either case in accordance with the timetable below, the Council shall be asked whether it wishes to appoint a member to any vacant place or for another election to be held, in accordance with Regulation 3 of the regulations for the election of members of the Board (Statutes and Ordinances, 2017, p. 114).

Further information about the Board of Scrutiny can be found in the Statutes and Ordinances as noted above, on the Board’s website (http://www.scrutiny.cam.ac.uk/), and obtained from Mr Tim Milner (email tnm22@cam.ac.uk), Senior Proctor and Member of the Board.

Nomination procedure and election timetable

In order to be eligible, a candidate for election must be nominated on a paper sent to the Vice-Chancellor at the Old Schools so as to be received not later than 12 noon on Friday, 10 November 2017. The nomination paper must contain (a) a statement signed by two members of the Regent House, nominating the candidate for election and specifying the class in which he or she is nominated, and (b) a statement signed by the candidate certifying that he or she consents to be so nominated. Forms to facilitate the nomination process are available on the governance website (see https://www.governance.cam.ac.uk/ballots/rh/Pages/Nomination-forms.aspx). The candidate is also required to provide a statement of her or his curriculum vitae by the same date (see below). No one may be nominated for election in more than one class.

The Vice-Chancellor would be obliged if nominations could be delivered to the Registrary in the Old Schools during office hours. Nominations will be published on the Senate-House Noticeboard as they are received; the complete list of nominations will be published in the Reporter on Wednesday, 15 November 2017.

In accordance with the regulations governing the election (Statutes and Ordinances, 2017, p. 114), each person nominated for election is required to send to the Registrary, not later than 12 noon on Friday, 10 November 2017, a statement of her or his curriculum vitae for distribution to members of the Regent House with the voting papers. It is suggested that such a statement should be of not more than 500 words in length, and that it should cover the following points:

the candidate’s present position in the University;

previous posts held, whether in Cambridge or in other universities or outside the university system, with dates;

the candidate’s reasons for standing for election, and the experience and skills they would bring to the role;

a note of the candidate’s particular interests within the field of University business.

The election will be conducted by ballot under the Single Transferable Vote regulations. Online voting will open at 10 a.m. on Monday, 20 November 2017 and close at 5 p.m. on Thursday, 30 November 2017. Hard-copy voting papers and supporting materials will be distributed not later than Monday, 20 November 2017 to those who opted by 2 November 2017 to vote on paper; the last date for the return of voting papers will be 5 p.m. on Thursday, 30 November 2017.

People Strategy

The Council and the General Board have approved a People Strategy and Action Plan to guide the work of the Human Resources Division over the period 2016–21. Further information about the Strategy, including an annual review for 2016–17, is available at https://www.hr.admin.cam.ac.uk/people-strategy.

Regent House membership: 26 October deadline for corrections to the Roll

2 October 2017

The draft Roll of the Regent House for the academical year 2017–18 (i.e. the list of names which it is proposed to place on the Roll when it is promulgated in November) was published in the Reporter, as Special No. 1, on 2 October 2017 (see http://www.admin.cam.ac.uk/reporter/2017-18/special/01/).

Members of the Regent House are asked to check the list and to make sure that their entries are correct. They should note that the Roll constitutes the list of eligible voters for any elections to the Council or ballots that may be called during the following academical year. Notice of any corrections or amendments should be sent in writing to the Registrary at the Old Schools (email: roll.enquiries@admin.cam.ac.uk) as soon as possible; any corrections received by Thursday, 26 October 2017 will be incorporated in the definitive Roll, which is to be promulgated on 6 November 2017.

Ballots of the Regent House

2 October 2017

Members of the Regent House are reminded that online voting is the default voting method in ballots of the Regent House. On the occasion of a ballot, those on the Roll of the Regent House (see above) will receive an email alert shortly after voting opens.

If members wish to receive, or to continue to receive, hardcopy voting papers and supporting materials, they should submit a request to opt out of online voting by 5 p.m. on Thursday, 2 November 2017. Members already receiving hardcopy voting papers have been contacted to ask whether they wish to continue to opt out of online voting. New requests to receive hardcopy voting materials should be sent to ballots@admin.cam.ac.uk or to the University Draftsman, in the Old Schools, and include confirmation of the voter’s CRSid and the College or Departmental postal address to which voting materials should be sent. Requests to opt out received by 2 November 2017 will be effective until the promulgation of the Roll in November 2018. Further information on ballots of the Regent House is available on the University governance website at https://www.governance.cam.ac.uk/ballots/rh/.

Publication of Statutes and Ordinances, 2017

The 2017 edition of the University’s Statutes and Ordinances has now been published online at http://www.admin.cam.ac.uk/univ/so/.

The Reprographics Centre in the Old Schools has agreed to produce copies for the University at a cost of £15 for a thermal-bound, two-volume copy. Orders may be placed for hard copies of the Statutes and Ordinances, which, up until the end of October, are being collated by the Registrary’s Office. Orders should be sent – clearly stating the contact name, Department or College, number of copies required, and delivery address – by email to University.Draftsman@admin.cam.ac.uk by 31 October 2017. Copies required after the end of October should be placed directly with Reprographics by emailing the above information to reprographics.enquiries@admin.cam.ac.uk.

Lecture-list, 2017–18

The lecture-list for 2017–18 is available at https://www.timetable.cam.ac.uk. Queries regarding lecture-lists and their availability should be directed to the Department concerned.

Notice by the Editor of the Reporter

The Cambridge University Reporter is published weekly, usually on Wednesdays, during the Term. Special issues, including the preliminary and promulgated Rolls of the Regent House, the list of University officers, members of the Faculties, Fellows of the Colleges, and members of University bodies (committees, boards, syndicates, etc.) are also published during the academical year.

Editorial

Notices for publication in the Reporter should be sent, preferably by email (reporter.editor@admin.cam.ac.uk), to the Editor, Cambridge University Reporter, The Old Schools, Cambridge, CB2 1TN (tel. 01223 332305). Items for publication should be sent as early as possible in the week before publication; short notices will be accepted up to 4 p.m. on Friday for publication the following Wednesday. Information on format and submissions is available at http://www.reporter.admin.cam.ac.uk/content-and-submissions. Inclusion is at the discretion of the Editor.

Mailing list

An email alert notifying subscribers of the weekly publication of the Reporter is available. The email contains web links to individual sections of the issue as well as a link to the pdf version. To subscribe, please visit the Reporter homepage (http://www.admin.cam.ac.uk/reporter) and click on the blue ‘Join the mailing list’ button.

Restricted information

Certain material published in the Reporter will be restricted to those with access to the University of Cambridge network (i.e. the Cam domain) and holders of Raven accounts. Separate pdf versions are provided as appropriate.

UAS Bulletin subscription

The UAS Bulletin is a monthly e-newsletter featuring a round-up of news and activities from the Unified Administrative Service and central offices, as well as key issues and policies from within the higher education sector. A link to sign up to the bulletin, which is available to all members of the University, can be found on the right-hand side of the University staff webpages (http://www.staff.admin.cam.ac.uk/).

University Combination Room

The University Combination Room is open for the use of current members and retired members formerly on the Roll of the Regent House. Visiting academics may also be issued with access cards on nomination by their College or Department. The Combination Room will be open from Monday to Friday, from 10 a.m. to 4 p.m., unless notified otherwise in the Reporter.

Details of how to gain access to the University Combination Room can be found at http://www.admin.cam.ac.uk/univ/combinationroom/.

University governance website

An online resource on the governance of the University is available at http://www.governance.cam.ac.uk (log in via Raven to access restricted content). With detailed information on the University’s governance structure, decision-making bodies, processes, and instruments of governance, the site is designed to help University members understand and engage with the governance processes of the University. The site also contains papers, core documents, and membership information for the University Council, the General Board, the Audit Committee, the Finance Committee, and various other University committees.

Comments and queries about the site, including from University committee secretaries interested in joining it, should be sent to the Reporter team by email to governance@admin.cam.ac.uk