No 6398
Wednesday 7 October 2015
Vol cxlvi No 3
pp. 24–37
13 October, Tuesday. Discussion at 2 p.m. in the Senate-House (see below).
18 October, Sunday. Preacher before the University at 11.15 a.m., The Reverend J. S. Begbie, W, Affiliated Lecturer in the Faculty of Music, and Thomas A. Langford Research Professor at Duke University.
20 October, Tuesday. End of first quarter of Michaelmas Term.
24 October, Saturday. Congregation of the Regent House at 11 a.m.
|
Discussions (at 2 p.m.) |
Congregations |
|
13 October |
24 October, Saturday at 11 a.m. |
|
27 October |
28 November, Saturday at 2 p.m. |
|
10 November |
|
|
24 November |
|
|
8 December |
The Vice-Chancellor invites those qualified under the regulations for Discussions (Statutes and Ordinances, 2015, p. 107) to attend a Discussion in the Senate-House, on Tuesday, 13 October 2015, at 2 p.m. for the discussion of:
1. Report of the General Board, dated 8 July 2015, on the establishment of certain Professorships (Reporter, 6394, 2014–15, p. 762).
2. Report of the General Board, dated 10 July 2015, on examination arrangements for the degree of Master of Philosophy (Reporter, 6394, 2014–15, p. 762).
3. Twentieth Report of the Board of Scrutiny, dated 23 June 2015 (Reporter, 6394, 2014–15, p. 770).
This Notice provides information on elections for members of the Nominating Committee for External Members of the Council, and the Board of Scrutiny.
Regulation 3 of the regulations for the nomination of members of the Council in class (e) (external members) provides that, if at an election of members of the Nominating Committee the total number of vacancies is not filled, the Vice-Chancellor shall arrange a further election to fill such vacancies (Statutes and Ordinances, 2015, p. 115). Following the election in the Easter Term 2015 (Reporter, 6388, 2014–15, p. 589), there are the following unfilled vacancies on the Nominating Committee:
(i)two members in class (c) (members elected by the Regent House from among those who at the time of election are current members of Council in classes (a), (b), and (c)), one to serve for four years from 1 October 2015 and one, to fill a casual vacancy, to serve with immediate effect until 30 September 2017;
(ii)one member in class (d) (members of the Senate elected by the Regent House), to serve for four years from 1 October 2015.
The Vice-Chancellor now gives notice of an election of members of the Committee to fill those vacancies. In class (c), the person first elected will serve for the longer period, the person second elected will serve for the shorter period. If there are only two candidates, assignment of the periods of office will be determined by Grace on the recommendation of the Council.
No person may be a member of the Committee in class (d) who is a member of the Council or who holds any of the University offices of Pro-Vice-Chancellor, Registrary, or Director or Deputy Director in the University Offices.
Further information about the Committee can be found in the Statutes and Ordinances (p. 115) and obtained from the Registrary (email: registrary@admin.cam.ac.uk).
Regulation 2 for the election of members of the Board of Scrutiny (Statutes and Ordinances, 2015, p. 116) provides that, if at the election insufficient nominations are received to fill all the places either in class (c)(i) or in class (c)(ii), the Council shall appoint as many members as may be necessary or shall ask the Vice-Chancellor to arrange a further election. Following the election in the Easter Term 2015 (Reporter, 6388, 2014–15, p. 589), there are two unfilled vacancies in class (c)(ii) (members of the Regent House), to serve for four years from 1 October 2015. There is also one casual vacancy in class (c)(i), for one person who has been a member of the Regent House for not more than ten years on 1 October 2016, to serve with immediate effect until 1 October 2017. The Council has agreed to re-open nominations and therefore the Vice-Chancellor now gives notice of an election to fill those vacancies.
Under the provisions of Statute A VII 4 (Statutes and Ordinances, 2015, p. 10) no person may be a member of the Board of Scrutiny who is a member of the Council, the General Board, or the Finance Committee of the Council, or who holds any of the University offices of Chancellor, Vice-Chancellor, Pro-Vice-Chancellor, University Advocate, Deputy University Advocate, Registrary, Assistant Registrary, or Secretary of a School. The Statute further prohibits from membership holders of offices with primarily administrative duties designated by Ordinance: Directors and Deputy Directors in the Unified Administrative Service and Assistant Treasurers have been designated as such prohibited offices. A retiring member of the Board who has served for four or more consecutive years is not eligible to serve again as a member in class (c) until one year has elapsed after the end of her or his previous period of service.
Further information about the Board of Scrutiny can be found in the Statutes and Ordinances (pp. 10 and 116), on the Board’s website (http://www.scrutiny.cam.ac.uk/), and obtained from the Chair, Dr Matthew Vernon (email: mcv21@cam.ac.uk).
The nomination and ballot timetable for both elections is governed by Regulations 1–7 and 15 of the regulations for the Election of Members of the Council (Statutes and Ordinances, 2015, p. 114).
In order to be eligible a candidate for election must be nominated on a paper sent to the Vice-Chancellor at the Old Schools so as to reach him not later than noon on Friday, 13 November 2015. The paper must contain (a) a statement signed by two members of the Regent House, nominating the candidate for election to the Board or Nominating Committee, as appropriate, and (b) a statement signed by the candidate certifying that he or she consents to be so nominated. The candidate should also provide a curriculum vitae by the same date (see below).
The Vice-Chancellor would be obliged if nominations could be delivered to the Registrary in the Old Schools during office hours. Envelopes should be clearly marked as Nomination papers. Nomination papers may also be faxed to 01223 332332 or scanned (showing signatures) and sent by email to registrary@admin.cam.ac.uk. Nominations will be published on the Senate-House noticeboard as they are received; the complete list of nominations will be published in the Reporter on Wednesday, 18 November 2015.
In accordance with the regulations governing the elections, each person nominated for election is required to send to the Registrary, not later than noon on Friday, 13 November 2015, a statement of her or his curriculum vitae for distribution to members of the Regent House with the voting papers. It is suggested that such a statement should be of not more than 500 words in length, and that it should cover the following points:
•the candidate’s present position in the University;
•previous posts held, whether in Cambridge or in other universities or outside the university system, with dates;
•a note of the candidate’s particular interests within the field of University business and experience that he or she might bring to the Committee/Board.
If there is an election, it will be conducted by ballot under the Single Transferable Vote regulations. Online voting will open at 10 a.m. on Monday, 23 November 2015 and close at 5 p.m. on Thursday, 3 December 2015. Hard-copy voting papers will be distributed not later than Monday, 23 November 2015 to those who have opted by 5 November 2015 to vote on paper (see the notice below); the last date for the return of voting papers will be 5 p.m. on Thursday, 3 December 2015.
The draft Roll of the Regent House for the academical year 2015–16 (i.e. the list of names which it is proposed to place on the Roll when it is promulgated in November) was published in the Reporter, Special No. 1, on 1 October 2015 (see http://www.admin.cam.ac.uk/reporter/2015-16/special/01).
Members of the Regent House are asked to check the list and to make sure that their entries are correct. They should note that the Roll constitutes the list of eligible voters for any elections to the Council or ballots that may be called during the following academical year. Notice of any corrections or amendments should be sent in writing to the Registrary at the Old Schools (email: roll.enquiries@admin.cam.ac.uk) as soon as possible; any corrections received by 26 October 2015 will be incorporated in the definitive Roll, which is to be promulgated on 6 November 2015.
Members of the Regent House are reminded that online voting is the default voting method in ballots of the Regent House. On the occasion of a ballot, those on the Roll of the Regent House (see above) will receive an email alert shortly after voting opens.
If members wish to receive, or to continue to receive, hard-copy voting papers and supporting materials, they should submit a request to opt out of online voting by 5 p.m. on Thursday, 5 November 2015. Members already receiving hard-copy voting papers have been contacted to ask whether they wish to continue to opt out of online voting. New requests to receive hard-copy voting materials should be sent to ballots@admin.cam.ac.uk or to the University Draftsman, in the Old Schools, and include confirmation of the voter’s CRSid and the College or Departmental postal address to which voting materials should be sent. Requests to opt out received by 5 November 2015 will be effective until the promulgation of the Roll in November 2016. Further information on ballots of the Regent House is available on the University governance website at https://www.governance.cam.ac.uk/ballots/rh/.
The 2015 edition of the University’s Statutes and Ordinances has now been published, and hard copies have been sent out to members of the University who are allocated them. The 2015 online edition will soon be available at http://www.admin.cam.ac.uk/univ/so/.
The lecture-list for 2015–16 is available at https://www.timetable.cam.ac.uk. Courses are listed in alphabetical order, with a drop-down box for each part providing either a link to a departmental website where the relevant timetable can be accessed, or a calendar version of the timetable. Queries regarding lecture-lists and their availability should be directed to the Department concerned.
The University Combination Room is open for the use of current members and retired members formerly on the Roll of the Regent House. Visiting academics may also be issued with access cards on nomination by their College or Department. The Combination Room will be open from Monday to Friday, from 10 a.m. to 4 p.m., unless notified otherwise in the Reporter.
Details of how to gain access to the University Combination Room can be found at http://www.admin.cam.ac.uk/univ/combinationroom/.
The Cambridge University Reporter is published weekly, usually on Wednesdays, during the Term. Special issues, including the preliminary and promulgated Rolls of the Regent House, the list of University officers, members of the Faculties, Fellows of the Colleges, and members of University bodies (committees, boards, syndicates, etc) are also published during the academical year.
Notices for publication in the Reporter should be sent, preferably by email (reporter.editor@admin.cam.ac.uk), to the Editor, Cambridge University Reporter, The Old Schools, Cambridge, CB2 1TN (tel. 01223 332305). Items for publication should be sent as early as possible in the week before publication; short notices will be accepted up to 4 p.m. on Friday for publication the following Wednesday. Inclusion is at the discretion of the Editor.
A new email alert notifying subscribers when each week’s edition of the Reporter goes online, is now available. This email alert contains web links to individual sections of the issue – so readers can identify and select areas which are of interest to them – as well as a link to the pdf version. Those previously subscribed to the old Reporter email list have automatically been subscribed to this new alert format. Those wishing to subscribe should go to the Reporter home page (http://www.admin.cam.ac.uk/reporter) and click on the blue 'Join the mailing list' button at the bottom of the page. Queries regarding email subscriptions should be sent to reporter.editor@admin.cam.ac.uk.
Certain material published in the Reporter will be restricted to those with access to the University of Cambridge network (i.e. the Cam domain) and holders of raven accounts. Separate pdf versions are provided as appropriate.
An online resource on the governance of the University is available at http://www.governance.cam.ac.uk (log in via Raven to access restricted content). With detailed information on the University’s governance structure, decision-making bodies, processes, and instruments of governance, the site is designed to help University members understand and engage with the governance processes of the University.
The site also contains papers, core documents, and membership information for the following committees: the University Council, the Business Committee of the University Council, the Audit Committee, the General Board, the Finance Committee, the Resource Management Committee, and the Planning and Resources Committee. Further University committees will be added in due course.
Comments and queries about the site, including from University committee secretaries interested in joining, should be sent to the Reporter team via the governance email address: governance@admin.cam.ac.uk.