No 6267
Wednesday 23 May 2012
Vol cxlii No 32
pp. 611–638
The General Board give notice that, on the recommendation of the Library Syndicate, they have approved new regulations for the University Library (Statutes and Ordinances, p. 627), namely those for the constitution of the University Library, the Library Syndicate, and the staff of the University Library and the dependent libraries (the Betty and Gordon Moore Library, the Central Science Library, the Medical Library, and the Squire Law Library) as set out in the Appendix to this Notice.
The revised regulations stem in part from the phased implementation of the Board’s review of teaching and learning support services (Reporter, 2009–10, p. 260). In particular, the term ‘dependent library’ is replaced by ‘affiliated library’ to describe more appropriately the current working relationship between those Libraries and the University Library. After extensive consultations with the Council of the School of the Humanities and Social Sciences and the relevant Faculty Boards, new affiliated libraries have been added as follows: the Radinowicz Library of the Institute of Criminology; the Marshall Library of Economics; and the Seeley Historical Library. Provision is also made for the governance of the affiliated libraries and for the Board, after appropriate consultations, to approve the designation of a Faculty or Departmental library as an affiliated library. Revised arrangements have been approved for the governance of the Medical Library in the light of experience and reflecting the environment, and multiple stakeholders, supporting education, research and healthcare practice across the range of NHS and externally funded institutes, as well as the University. The opportunity has also been taken for the regulations to reflect more appropriately the strategic role of the Library Syndicate in overseeing the development of the Library and to refresh some of the language to take account of modern electronic methods of accessing information.
Constitution
The University Library, the affiliated libraries, and the Centre for Applied Research in Educational Technologies shall jointly constitute an institution under the supervision of the General Board. The affiliated libraries shall be those listed in the Schedule to these regulations as may be amended by the General Board from time to time.
Library Syndicate
1. The Library Syndicate shall consist of:
(a)the Vice-Chancellor (or a duly appointed deputy), who shall be Chairman;
(b)two persons appointed by the Council, who shall be appointed in the Michaelmas Term to serve for two years from 1 January following;
(c)eight persons appointed by the General Board, who shall be appointed in the Michaelmas Term to serve for four years from 1 January following;
(d)two persons elected from among their own number by the holders of University offices in the University Library, who shall be elected in the Michaelmas Term to serve for two years from 1 January following;
(e)not more than four persons co-opted by the Syndicate;
(f)not more than two members of the University in statu pupillari co-opted by the Syndicate.
Members in classes (e) and (f) shall serve until 31 December of the year following that in which they are co-opted, provided that if a member in class (f) ceases to be in statu pupillari he or she shall thereupon cease to be a member in that class.
2. All meetings of the Syndicate shall be summoned by the Vice-Chancellor; there shall be at least one and normally two meetings each term.
3. No business shall be transacted at any meeting unless at least four members are present.
4. Under the provisions of Statute K, 20(c), the appointment of members of the Board of Electors to the office of Librarian, the appointment of members of the Appointments Committee for the University Library, and the co-optation of members of the Syndicate in class (e) shall be reserved business.
5. (a) The Syndicate shall supervise the management of the University Library.
(b) There shall be a Science Libraries Sub-syndicate, a Law and Criminology Libraries Sub-syndicate, and a Committee of Management for the Centre for Applied Research in Educational Technologies. There shall be a Medical Library Policy Advisory Group. Through the agency of the Sub-syndicates, the Policy Advisory Group, and the Committee of Management, the Syndicate shall supervise the management of the affiliated libraries and the Centre for Applied Research in Educational Technologies.
(c) The Syndicate shall supervise the custody and arrangement of the University Archives.
6. (a) The Syndicate shall do all such things as in their opinion are necessary or expedient for the regulation, security, and improvement of the University Library, the affiliated libraries, and the Centre for Applied Research in Educational Technologies. They shall exercise a general oversight over all matters relating to the administration, staffing, and financial resources of these libraries and the Centre for Applied Research in Educational Technologies, and shall be empowered to make recommendations to the General Board about the staff, accommodation, and equipment needed for their proper functioning.
(b) In the exercise of their power of making rules for the management of the Library, the Syndicate shall have power to approve, through the agency of the Sub-syndicates and Medical Library Policy Advisory Group, rules for the use of the affiliated libraries. In the case of the Central Science Library these rules shall be consistent with the provisions of the agreement between the University and the Philosophical Society.
(c) The following affiliated libraries shall continue to receive printed material received under the Legal Deposit Libraries Act 2003 – the Betty and Gordon Moore Library, the Central Science Library, the Medical Library and the Squire Law Library.
7. The Syndicate shall make an Annual Report to the General Board, and such other reports to the University as they shall think fit.
8. The Science Libraries Sub-syndicate shall consist of:
(a)four persons appointed by the Library Syndicate;
(b)two persons appointed by the Council of the Cambridge Philosophical Society;
(c)two persons appointed by the Council of the School of the Physical Sciences;
(d)two persons appointed by the Council of the School of Technology;
(e)two persons appointed by the Council of the School of the Biological Sciences;
(f)one person appointed by the Medical Library Policy Advisory Group;
(g)not more than three persons co-opted by the Sub-syndicate, provided that it shall not be obligatory to co-opt any person or persons;
(h)one member of the University in statu pupillari, normally a graduate, co-opted by the Sub-syndicate.
Members in classes (a)–(f) shall serve for four years from 1 January following their appointment. Members in classes (g) and (h) shall serve until 31 December of the year in which they are co-opted or of the following year, as the Sub-syndicate shall decide at the time of their co-optation, provided that if a member in class (h) ceases to be in statu pupillari he or she shall thereupon cease to be a member in that class.
9. The Law and Criminology Libraries Sub-syndicate shall consist of:
(a)three persons appointed by the Library Syndicate (including one person from the Faculty of Law and one person from the Institute of Criminology);
(b)three persons appointed by the Faculty Board of Law (including one person from the Institute of Criminology);
(c)not more than two persons co-opted by the Sub-syndicate (one from the Faculty of Law and one from the Institute of Criminology), provided that it shall not be obligatory to co-opt any person or persons;
(d)not more than two members of the University in statu pupillari co-opted by the Sub-syndicate.
Members in classes (a) and (b) shall serve for four years from 1 January following their appointment. Members in classes (c) and (d) shall serve until 31 December of the year in which they are co-opted or of the following year, as the Sub-syndicate shall decide at the time of their co-optation, provided that if a member in class (d) ceases to be in statu pupillari he or she shall thereupon cease to be a member in that class.
10. The Medical Library Policy Advisory Group shall consist of:
(a)from the University of Cambridge:
the Director of Medical Education
the Secretary of the School of Clinical Medicine
the Director of the Cambridge Institute for Medical Research (or nominee)
the University Librarian
the Deputy University Librarian
the Head of the Medical and Science Libraries
(b)from the National Health Service:
a member of the Cambridge University Hospitals NHS Foundation Trust Board of Directors
Cambridge University Health partners Director of Postgraduate Education
the Director of Workforce and Leadership, East of England SHA
the NHS East of England Library Lead
(c)from the Medical Research Council:
the Head, Cambridge Medical Research Council Centre (or nominee)
(d)Co-optations:
up to three members to be co-opted by the ex officio members
11. (a) Each Sub-syndicate and the Medical Library Policy Advisory Group shall elect a Chairperson from among those of their own members who are members of the Library Syndicate. The Chairperson of each Sub-syndicate and Policy Advisory Group shall be a member of the Library Syndicate.
(b) No business shall be transacted at any meeting of a Sub-syndicate and Policy Advisory Group unless at least four members are present.
(c) The provisions of Statute K, 20 concerning reserved business shall apply to each of the Sub-syndicates and Policy Advisory Group as if it were a body constituted by Statute; the election of the Chairman and the co-optation of members of each Sub-syndicate shall also be reserved.
(d) The Librarian shall act as Secretary of each Sub-syndicate and Policy Advisory Group.
12. In respect of each of the affiliated libraries the relevant Sub-syndicate or Policy Advisory Group shall have the following duties:
(a)to co-ordinate policies between the University Library and the affiliated libraries;
(b)to submit recommendations to the Library Syndicate concerning the location in the affiliated library of library material received under the Legal Deposit Libraries Act (for those libraries where this is appropriate);
(c)on behalf of the Library Syndicate, and subject to their approval, to make rules for the use of the affiliated libraries;
(d)to oversee appropriate co-ordination of library services and resources in respect of teaching, learning, and research in connection with the relevant Faculties and Departments with which the libraries are associated.
Staff of the University Library and the affiliated libraries
1. The staff of the University Library, including for this purpose the affiliated libraries and the Centre for Applied Research in Educational Technologies, shall consist of the Librarian, the Deputy Librarian, the Director of the Centre for Applied Research in Educational Technologies, the Senior Under-Librarians, the Under-Librarians, the Assistant Under-Librarians, the Assistant Library Officers, the Graduate Trainees, the holders of such other offices as may be established in the Library from time to time, and the University assistants.
2. (a) This staff shall include officers designated by the Library Syndicate, on the recommendation of the Librarian, as follows:
(i)two officers designated respectively Keeper of Manuscripts and University Archives and Deputy Keeper of the University Archives;
(ii)officers designated for duties in the affiliated libraries, who shall be responsible for the management of those libraries.
(b) In addition to the officers specified in sub-paragraph (a)(ii) above, the Library Syndicate, on the recommendation of the Librarian, may also designate other officers for duties in any of the affiliated libraries.
(c) The Library Syndicate may make appointments to such University offices of Curator as may be approved by the General Board, and may appoint such Honorary Keepers as they themselves think fit.
3. The number of University offices of Deputy Librarian, Director of Applied Research in Educational Technologies, Senior Under-Librarian, Under-Librarian, Assistant Under-Librarian, and Assistant Library Officer shall be determined from time to time by the General Board on the recommendation of the Library Syndicate. The number of University assistants shall be determined from time to time in accordance with the regulations for employment by the University.
4. Appointments and reappointments to a University office on the staff of the University Library, other than the office of Librarian or an office of Curator, shall be made in accordance with the arrangements agreed from time to time by the competent authority.
5. The Syndicate shall have power to appoint the Deputy Librarian to be Acting Librarian during any period of absence from duty of the Librarian, or during any period when there is a vacancy in the office of Librarian.
6. It shall be the duty of the Librarian:
(a)subject to the direction of the Library Syndicate, to be responsible for the management and leadership of the University Library and the affiliated libraries;
(b)to perform, in relation to the University Library and the affiliated libraries, the duties assigned to the Head of a Department by Statute C, V, 3(b) and (c);
(c)to act as the General Board’s principal adviser on matters relating to libraries.
7. The holders of other University offices on the staff of the University Library and the affiliated libraries shall assist the Librarian and shall carry out their duties in accordance with such directions as may be issued from time to time by the Syndicate or the Sub-syndicate concerned, as the case may be.
8. The stipend, if any, of a Curator appointed under Regulation 2(c) shall be determined from time to time by the General Board on the recommendation of the Library Syndicate. The tenure of such an office and its duties shall be determined by the Syndicate.
9. Subject to the approval of the Syndicate, the Librarian shall assign to the University assistants their several duties.
SCHEDULE
The affiliated libraries
|
the Betty and Gordon Moore Library |
the Radinowicz Library of the Institute of Criminology |
|
the Central Science Library |
the Marshall Library of Economics |
|
the Medical Library |
the Seeley Historical Library |
|
the Squire Law library |