Cambridge University Reporter


Annual Report of the Sports Syndicate for the year 2003-04

The University Sports Syndicate reports to the Council as follows:

1. The Syndicate

The Sports Syndicate met on five occasions during the academical year with Dr J. R. F. Fairbrother, T, the Vice-Chancellor's Deputy, as Chairman. The Syndicate welcomed Miss Rachel Howe, NH, and Miss Sarah Morgan, NH, appointed by the Women's Blues Committee, and Mr Wayne Pommen, PEM, and Gavin Webster, ED, appointed by the Blues Committee. Mr Keith Collantine, SE, was appointed junior representative of the Colleges. Senior members representing various University institutions included Dr J. Lasenby, T, Dr J. A. Little, CTH, Ms D. Lowther, G, Dr R. E. McConnel, JN, Dr J. K. M. Moody, K, Mr C. Pratt, F, Miss R. Shaw, Mr A. Thompson, M, Dr D. M. Turner, PET, and Mr A. D. Lemons, HH, as Secretary.

2. Staff

Mr A. D. Lemons continued as Director of Physical Education and Secretary to the Sports Syndicate with Mrs Karen Pearce (née Day), Physical Education Officer and Mr A. K. Rodgers, Head of Sports Estates and Building Management. Other members of the administrative staff included Mrs Barbara Beckett, Chief Secretary, Mr Mark Warner, Financial Clerical Assistant, and Mrs Zenobia Tavaria, Clerical Assistant. A comprehensive list of all staff members may be found at http://www.sport.cam.ac.uk/.

3. Funding

The Syndicate received funding under the current arrangements from the Colleges and the University Chest. The Colleges' contribution for 2003-04 was reviewed by the Bursars' Committee, following representation from the Syndicate on the declining financial position of the majority of University Sports Clubs, and increased to £3 per junior member in residence. This represented an increase of 11p on the previous year, realizing an income of £50,970. The University's contribution was also reviewed by the Planning and Resources Committee and restored to the level it would have been, had it been subject to the same rate increase each year, as the total College capitation payments. This yielded a figure of £40,316. The Syndicate also benefited from interest accruing to this account of £739. The Syndicate were grateful for the benefits that the reviews had brought but will continue to lobby for the introduction of arrangements whereby the contribution from both the University and the Colleges is reviewed annually with particular reference to the Higher Education Pay and Prices Index (HEPPI). The income was used mainly to make grants to the 54 sports clubs recognized by the Syndicate. The Grants play a crucial role in making it possible for these clubs to operate and for ensuring access for talented students, not just those who can afford to compete.

The Sport in Cambridge Fund income during 2003-04 was £6,134 with interest during the year of £1,729, increasing the Fund to a total of £58,629. The Fund, derived from the University's Licensing Programme under an agreement approved by the Council in 1993, is administered by the Sports Syndicate and is specifically for capital projects.

The Syndicate has met the University's obligations to the British Universities Sports Association (BUSA) and continues to contribute to the part payment of travel to BUSA events.

4. Approved University Sports Clubs

Under Regulation 7(c) of the Regulations of the Sports Syndicate, the Syndicate is charged with maintaining a list of approved University sports clubs. This list for 2003-04 is published in Appendix 1.

5. Assistance to Clubs

The Syndicate's Committee on Grants met on five occasions during the year with Ms Rachel Shaw as Chairman. Other members of the Committee include all junior members of the Syndicate with Mrs Karen Pearce as Secretary. The Committee received applications from 48 University sporting clubs and gave a total in recurrent grants of £49,845, non-recurrent grants of £8,430, and grants towards those clubs reaching the last 32 and finals of BUSA competitions of £2,690. A full list of grants awarded to clubs is included as Appendix 2. The Syndicate made grants to clubs of £5,375 for use of the facilities at Fenner's Tennis and Cricket ground under arrangements approved by the Syndicate. The Syndicate remains concerned that the grants made to clubs continues to fall below their genuine needs as detailed in their submissions to the Syndicate's Grants Committee.

6. British Universities Sports Association

The Syndicate, acting on behalf of the University sporting clubs of Cambridge, has continued to contribute to the affairs of the British Universities Sports Association (BUSA). The Syndicate nominated Mrs Karen Pearce and Mr Lemons as Vice-Presidents BUSA. The Syndicate paid a subscription of £10,142, based on 41 teams in 2002-03 at £98.37 per team, 588 individual entries in 2003-04.

7. Licensing arrangements

Following the successful challenge in 2003-04 of a ruling by the Japanese Patent Office against CU Polo Club on the use of the word 'polo', the market's confidence has continued to be restored, as reflected by further improvements on the mid-year upturn of last year in both new and renewed patents and royalties. Total cash income for 2003-04 of £93,200, with additional non-cash benefits, was received. Only a small number of University clubs currently benefit from this income, with the University receiving 15%. Beneficiaries include the nine Clubs involved in the former arrangements in the Adpro Scheme, an expansion of areas and benefits from licences granted by CU Rugby Union Football Club, the CU Polo Club. This Report does not include figures for any club undertaking private arrangements negotiated outside the scheme approved by the University.

8. Eric Evans Fund

The bequest from the Trustees of the Eric Evans Memorial Fund to establish the Eric Evans Fund produced an interest of £3,400 during 2003-04, which was made available for awards. The Syndicate appointed Dr J. Lasenby and Dr J. A. Little to act with the Director of Physical Education as Managers for the Fund. The Managers made the following awards:
Andrew BaddeleyCAICross Country
Julia BleasdalePEMCross Country
Dan BrayRAthletics
Laura DavidsonTHFencing / Modern Pentathlon
Nicky FarrerDARIce Hockey
Harry LeitchFSquash
Simon MarshallPEMCricket and Hockey
James MasonSECross Country
Adam PepelasisDAROlympic Windsurfing
Emma PooleyTHTriathlon/Duathlon
Thomas SavillHOCricket
Mike WilliamsonCTHHockey

9. Wilberforce Road Sports Ground

The Committee of Management met on two occasions during the year, reporting to the Sports Syndicate, with Dr J. Lasenby as Chairman. Other members of the Committee included:

Wilberforce Road Management Committee

Chairman

Dr J. Lasenby, T

Director of Physical Education (Secretary)

Mr A. D. Lemons, HH

President of Cambridge University Athletics Club

Mr Richard Wheater, CL

Team Captain of Men's or Women's CU Athletics Club

Miss Siobhan Dennehy, PEM

Senior Treasurer of CU Athletics Club

Mr Chris Pratt, F

Local Athletics

Mr Barry Wallman

Dr Neil Costello

Captain CU Hare and Hounds Club

Mr Andrew Baddeley, CAI

Captain CU Hockey Club

Mr Michael Williamson, CTH

Captain CU Women's Hockey Club

Miss Jenny Parkinson, JE

Senior Treasurer CU Combined Hockey Club

Dr R. E. McConnel, JN

The academical year 2003-04 represented the ninth full year of operation of the Wilberforce Road Sports Ground since the opening of the Athletics Track and Pavilion in May 1995. Although operating well below its full potential due to a lack of any floodlighting provision for athletics or hockey, the sports ground has continued to increase its activities. The track remains the premier facility for athletics in the area and, as such, is the operational and training base for all athletes. Access is offered to University staff and their families or individuals, clubs, and schools outside the University (matriculated students having free access to facilities), taking out seasonal or half seasonal user cards. Group bookings are reported for each facility below.

Mr Parker, Custodian, assisted by Mr Maurice Benn continued throughout the year. The Department Secretary, Mrs B. Beckett, undertook all bookings.

Athletics Track

The track is the base for the UK Athletics Regional Coach, the University Athletics Club, and the Cambridge and Coleridge Athletics Club for City members. Many other sporting clubs from different disciplines used the track for training purposes. Groups booking the track at various times throughout the year include:

CU Athletics Club

CU Cross Country Club

CU Colleges Athletics League

Cambridge and Coleridge Athletics Club

(Regular bookings three times a week)

Long Road Sixth Form College

Coleridge School Sports

King's College School Sports

St Mary's School Sports

Area Prep School Championships

Perse School for Girls

Jubilee Cups, Small and Large Schools

RFU Referees

ER Championships for Disabled

Hills Road Sixth Form College

St John's College School Sports and Fun Run

Anglian Schools Track and Field Championships

Eastern Counties Rugby Union Referees

Wildlife Trust Road Race

UK Athletics Coaching

Southern Men's Athletics League

Southern Women's Athletics League

Cambridge City Council

East Anglian Athletics League

Cambridge and District Schools Trials

Cambridgeshire FA

Comberton Village College

Cambridge Triathlon Club

Synthetic Hockey Pitch

The Syndicate commissioned a study into alternative floodlighting schemes for the athletics track and the current and proposed synthetic surfaces. The study, undertaken by Material Science Consultants, investigated the technical aspects of the provision of training lights for the athletics track and the requirements of nationallevel hockey lighting for the synthetic surfaces. A strategy for the development of hockey at Wilberforce Road including revised floodlighting will be brought before the University in 2004-05.

The synthetic hockey pitch in 2003-04 continued to operate at close to its optimum capacity. However, more than any other facility the synthetic pitch suffers from a lack of floodlighting. The potential of this facility would be in excess of twice the current use given such provision. The pitch was predominantly used throughout the year by the University Men's and Women's Hockey Clubs with other groups at various times as follows:

CU Men's and Women's Hockey Clubs

CU College Hockey League

CU Cuppers

Cambridge City Hockey Club

(Mixed hockey - weekly throughout summer)

St John's College School

Long Road Sixth Form College

Hills Road Sixth Form College

Eastern Hockey Association

Eastern Region Hockey Association

Cambridge Ladies Hockey Club

King's College School

Technology Partnership mixed hockey

Mott MacDonald Hockey Club

Anglia Polytechnic University

Camb U15 Girls Finals

Eastern Counties Youth

Bidwells Hockey Club

Taylor Vinters Hockey Club

Sports Pavilion

The improved catering and bar facilities have increased the demand for this very attractive facility. The management committee endeavour to maintain a balance between the primary uses of servicing the needs of University sports clubs and providing a venue for sports conferences, seminars, and training days and the more commercially attractive social functions. Groups making use of the facilities at various times include:

CU Sports Clubs

The Ospreys Club

The Hawks Dining Club

Cambridge and Coleridge Athletics Club

Coleridge Community College

Sport England meetings

Federation of Eastern Sport AGM

British Canoe - Eastern Region AGM

Active Sports

South of England Athletics Association

Sports Council - Eastern Region

UK Athletics Coaching meetings

Sports Aid Foundation Lunches

TASS meetings

Eastern Area Hockey Association

East Region Hockey

10. Fenner's Tennis and Cricket Ground

Fenner's Committee

Chairman: Dr D. M. Turner

Director of Physical Education (Secretary): Mr A. D. Lemons

Senior Member appointed by CU Cricket Club: Professor K. Siddle

Senior Member appointed by CU Lawn Tennis Club: Sir Geoffrey Cass

Senior Member appointed by CU Cricket and Athletics: Dr A. Cosh

2003-04 marked the fourth year of operation under the newly established Fenner's Committee as a Committee of the Sports Syndicate. Mr J. Moden continued as Head Groundskeeper, assisted by Mr S. Lawrie, Deputy Head Groundskeeper, and Mr Mark Smith, Junior Groundskeeper.

Fenner's remains the club base for the CU Cricket Club and the CU Lawn Tennis Club and during the Michaelmas Term the CU Association Football Club and, the CU Falcons Association Football Club. As such, its first-class facilities were used by a number of county teams for tennis and cricket matches and by several professional football clubs whilst playing against the University.

Groups using Fenner's cricket facilities during the year include:

CU Cricket Club

CU Crusaders Cricket Club

Essex, Middlesex, Warwickshire, and

Cambridgeshire County Cricket Clubs

MCC Young Cricketers

ECB University Cricketing Centres of Excellence

Cambridge St Giles Cricket Club

University BUSA matches

New Zealand v BUSA

CU Crusaders Varsity Match

Combined Services

Cambridge Schools U17

Cambridgeshire Schools Final

ECB Women v New Zealand Women

The Lashings v Friends Addenbrooke's

Sancton Wood School Sports Day

St Colettes School Sports Day

Bunburys v Ashwell Crusaders Charity match

Groups using Fenner's tennis facilities during the year include:

CU Lawn Tennis Club

Hertfordshire LTA

Bedfordshire LTA

Bath University

Loughborough University

BUSA University matches

Cambridgeshire LTA

International Club of GB

Harpenden LTC

Queenswood School

Old Blues

The development of Fenner's as a County Centre of Cricketing Excellence, and also a residential and social facility for Hughes Hall continued to make progress. The contract for the building of the indoor cricket school, designed by S&P Architects, and built by Marriot Construction, was completed on 23 December 2003. The School was formally opened by Mr Roger Knight (St Catharine's, 1966-70), Secretary and Chief Executive of MCC, on Monday, 3 May 2004. Details of the development are available at http://www.sport.cam.ac.uk/indoorcricketschool/.

11. University Centre for Cricketing Excellence (UCCE)

The Management Group for the UCCE met on two occasions in the year. The Senior Coach, Mr Chris Scott, supervised the development of the selected students who are drawn from male and female students at Cambridge and Anglia Polytechnic Universities. The programme included a range of physiological tests and training supervision provided by APU, skills and techniques coaching, and a number of matches. The scheme is overseen by the ECB. The total expenditure for the year's programme totalled £80,000 of which the ECB provided a grant of £50,000 and CUCC the balance. APU provided a significant number of services without charge to the scheme.

12. Physical Education Centre - Fenner's

The Physical Education Centre remains the administrative offices and main central University facility. The two gymnasiums continue to provide a basic training venue for many University and College clubs and as such are in great demand. Circuit training classes and other exercise groups led by department recreational assistants remain popular.

The Fitness Suite, for which there is a charge to all users, continues to maintain its attraction with a membership of 2,212 in the year. Income to offset the running costs totalled £79,570 drawn from student members; staff members; UCLES/CUP members; partner and family members; and alumni.

Mr Tristan Coles and Mr Brett Gooch continued as Recreational Assistants and Fitness Advisers, supported by part-time Recreational Assistants and generally supervised membership applications (all applicants undertake self assessing medical screening) and the maintenance and safety of the fitness suite and other induction courses, classes in aerobics and circuit training.

An analysis of the fitness suite membership is detailed in Appendix 3.

13. University Sports website

This year saw the continued success of the C.U. Sports Web Site, http://www.sport.cam.ac.uk/. Creating an active interface between the University home page and University and College Sports Clubs, the site is designed to provide information to the University community, information to all outside the University on all aspects of University sport, and a news and publicity forum. An integrated e-mail system provides a rapid communication system, cost effectively overcoming many of the inherent communication problems of a collegiate University with a range of semi-independent sports clubs. The site gives details of all sports activities and contains Sports Syndicate documentation. All applications for grant support, BUSA communication, and other administrative matters are incorporated into the system. The site is linked to a number of external sites and provides up-to-date information on new facilities and results of University and College sports teams.

14. West Cambridge sports facilities

Based on the Site Development Plan and Feasibility Study commissioned by the University, Arup Associates produced exciting and innovative detailed plans for the proposed new sports centre to be built on the West Cambridge Site. The plans have been well received by the local community and the planning authority has given full planning approval. Sir Geoffrey Cass has kindly agreed to accept the Vice Chancellor's invitation to lead a fund-raising campaign to meet the cost of what will be one of the most advanced sports facilities in the country. The full Report is available for consultation at http://www.sport.cam.ac.uk/westcambridgedevelopment/index.html.

15. Health and Safety

Following the University's Health and Safety Guidelines, and in compliance with the Sports Syndicate's general responsibility for the management of University premises, facilities, and services for sport and physical recreation, the Physical Education Department continued its extensive review of its Health and Safety policy and procedures. The Department Safety Committee met during each term. It oversaw the drafting of a number of significant documents in support of Health and Safety within the University and its sports clubs. A report of this important area of work appears as Appendix 4.

16. Community sport

Active Community Fund

The Physical Education Department received the following awards from the University Active Community Fund:
£5,000Staffing and administration of Community Sports Projects (May 2003)
£1,600Coaching Scheme (October 2003)
£19,230Community Liaison Co-ordinator Post (part-time) for two years (February 2004)

Events

Food and Fitness Fun Day (January 2004)
Aim:Event to promote healthy eating and fitness
Partners:Corporate Liaison Office
Cambridge Regional College
City Council Sports Development Team
Resources:County Council/City Council
Participants:Local residents in the King's Hedges/Arbury area (20 individuals, mainly families)
Volunteers:2 Staff volunteers
2 Students (6 hours each)

National Science Week (March 2004)

Science of Cricket Event:
Aim:Sports Science event focusing on cricket, held during National Science Week 2004
Partners:Anglia Polytechnic University
Resources:Equipment/venue provided by University of Cambridge Physical Education Department. Sports Testing Equipment provided by Anglia Polytechnic University
£1,300 from Cambridge University Press (main sponsorship and printing)
Tacklesport (sponsorship), Ridgeons (donation), Grays Sport (raffle prize)
Participants:Schools, cricket clubs and the public (230 individuals of all ages, mainly families)
Volunteers:6 Staff (8-15 hours per person)
13 Students (3-5 hours per person)
Publicity:BBC Radio Cambridgeshire
Cambridge Evening News

Reaction Times Lecture:
Aim:Part of the National Science Week Lecture Programme organized by the University. To identify the processes the human body goes through when it reacts and how important reaction time is in sport
Participants:Approximately 100 individuals of all ages, mainly families
Volunteers:Staff (15 hours), 2 Students
Members of the University Fencing Club assisted with the lecture by providing a Fencing Demonstration

Coaching Sessions:
Aim:To provide young cricketers with the opportunity to receive individual coaching and to view their batting and bowling technique through the Department's state of the art video analysis equipment.
Partners:Anglia Polytechnic University
Resources:Equipment/venue provided by University of Cambridge Physical Education Department
Participants:4 one-hour sessions aimed at 9-15 year olds.
All of the available 24 places were booked in advance
Volunteers:3 staff (5 hours per person)
6 students who were qualified coaches or undertaking coaching qualifications (2 hours each)

Sport Relief Mile
Aim:Provide an opportunity for local people to take part in physical activity and to raise money for Sport Relief
Partners:Sport Relief
Resources:Equipment/ Venue provided by University of Cambridge Physical Education Department. Local companies provided raffle prizes
Participants:320 registered (Approximate ages 3-85)
Volunteers:7 Staff, 8 Students (4-7 hours per person)
Publicity:Cambridge Evening News
BBC Radio Cambridgeshire
BBC Look East

Volunteer Coaches Scheme (Pilot)
Aim:To encourage University members to volunteer to coach/assist with community sports projects in return for gaining qualifications. Initial phase dedicated to making contacts and creating partnership network before placements could be made
Resources:University Active Community Grant
Participants:Sports Clubs, School children, participants in City Council Sports Development programmes
Volunteers:2 Staff (5 hours), 2 staff (4 x 1 hour sessions), 2 students (2 hours per week),
2 students (2 hours - coaching program cancelled), 3 students (paperwork being processed)

Community sport website

The Department has designed a website to act as a focal point for all community sport-related activities, whether they are organized by the Department or by Sports Clubs within the University: http://www.sport.cam.ac.uk/community/index.html

17. The Talented Athlete Scholarship Scheme (TASS)

Introduction

The University has been invited to collaborate in the Talented Athlete Scholarship Scheme (TASS). TASS is a Government-funded programme that aims to bridge the gap in sport's talent development, between junior representative sport and world-class levels for talented 16 to 25 year old sportspeople. It is anticipated that a number of Cambridge students will be selected as TASS athletes in 2004-05.

Eligibility for TASS

TASS Scholarships are for 18 to 25 year olds (extended upper age limit of 35 for scholar with a disability) who are undertaking higher or further education.

TASS Bursaries are for 16 to 19 years olds (extended upper age limit of 35 for bursar with a disability) who are undertaking further education or have left education to pursue a career.

TASS Sports

There are 47 sports that are eligible for TASS, of which 15 are disability sports. They are:
ArcheryAthleticsBadminton
BasketballBoxingCanoeing
CricketCyclingDiving
EquestrianGolfGymnastics
HockeyJudoModern Pentathlon
NetballOrienteeringRowing
Rugby LeagueRugby UnionSailing
ShootingSkiingSpeed Skating
SwimmingSquashTable Tennis
TaekwondoTennisTriathlon
Water SkiingWomen's Football 

TASS Disability Sports

ArcheryAthleticsSwimming
EquestrianPowerliftingBoccia
JudoTable TennisWheelchair Tennis
SailingShootingWheelchair Basketball
FencingCyclingWheelchair Rugby

Awards

TASS athletes that are awarded a scholarship will receive sporting services to the value of £3,000, and those awarded a bursary will receive sporting services to the value of £1,000.

Sport's national governing bodies design a customized package of core sporting services for their TASS athletes comprising, for example, coaching, sports medicine, sports science, strength and conditioning, and lifestyle management. Funding can also be used for travel expenses, competition entry fees, facilities, and equipment.

A TASS bursary or scholarship is made annually for the period 1 August to 31 July. Providing that the sport's governing body recommends an award, support can continue for more than one year. Funding is paid directly to the service provider and not to the TASS athlete. Governing bodies also monitor and regularly assess the performance of TASS athletes, to ensure that they make full use of the services and facilities provided for them in order to develop fully as an athlete.

The provision of sports services

TASS operates across England through nine regional consortia. Each consortium comprises of several higher and further education institutions, that work together to provide a package of sporting services to TASS scholars and bursars in their region. There are currently over 90 educational establishments across England delivering sporting services on behalf of the programme.

The East Consortia consists of:
Bury St EdmundsWest Suffolk College
CambridgeAnglia Polytechnic University
 Hills Road Sixth Form College
 University of Cambridge
ChelmsfordAnglia Polytechnic University
ColchesterColchester Sixth Form College
 University of Essex
Hatfield/St AlbansUniversity of Hertfordshire
 Oaklands College
NorwichNorwich City College
 University of East Anglia
Southend on SeaSouth East Essex Sixth Form College

Identifying TASS Athletes

Most stars of the future are known by their national governing bodies and already receive support to develop in their sport, and it is therefore these bodies that are in the best position to select athletes for a TASS award. TASS athletes are also identified from other sources, including nominations to governing bodies from schools, colleges, and universities.

Further information

Further information can be found on the TASS website at http://www.tass.gov.uk/.

Appendix 1

CU Sports Clubs approved by the Sports Syndicate

CU Association Football Club

CU Women's Association Football Club

CU Athletics Club

CU Badminton Club

CU Basketball Club

CU Women's Basketball Club

CU Boat Club

CU Women's Boat Club

CU Bowmen Club

CU Boxing Club

CU Canoe Club

CU Cricket Club

CU Women's Cricket Club

CU Cruising Club

CU Cycling Club

CU Eton Fives Club

CU Fencing Club

CU Gliding Club

CU Golf Club

CU Olympic Gymnastics Club

CU Hare and Hounds Club

CU Hockey Club

CU Women's Hockey Club

CU Ice Hockey Club

CU Women's Ice Hockey Club

CU Judo Club

CU Karate Club

CU Korfball Club

CU Lacrosse Club

CU Women's Lacrosse Club

CU Lightweight Rowing Club

CU Modern Pentathlon Club

CU Netball Club

CU Orienteering Club

CU Polo Club

CU Powerlifting Club

CU Rackets Club

CU Real Tennis Club

CU Revolver and Pistol Club

CU Riding Club

CU Rifle Association

CU Rugby Union Football Club

CU Women's Rugby Union Football Club

CU Rugby Fives Club

CU Rugby League Club

CU Ski Club

CU Small Bore Club

CU Squash Rackets Club

CU Women's Squash Rackets Club

CU Swimming and Waterpolo Club

CU Table Tennis Club

CU Lawn Tennis Club

CU Trampoline Club

CU Volleyball Club

Appendix 2

SPORTS SYNDICATE GRANTS, 2003-04
CU ClubRecurrent AssistanceNon-RecurrentBUSA Travel
Association Football£1,100.00  
Association Football - Women's£1,000.00  
Athletics£2,850.00£500.00 
Badminton£2,050.00  
Basketball£1,435.00  
Basketball - Women's£790.00  
Boat Club - Women's£1000.00£285.00
£1,800.00
 
Bowmen£670.00  
Canoe£870.00£730.00 
Cruising£1,600.00£450.00 
Cricket£1,260.00  
Cycling£270.00£430.00 
Eton Fives£670.00  
Fencing£915.00£500.00£650.00
Golf£1,435.00  
Gliding£450.00£350.00 
Gymnastics£400.00  
Hare and Hounds£980.00£130.00 
Hockey - Men and Women£1,690.00 
Ice Hockey£950.00  
Ice Hockey - Women's£900.00  
Judo£700.00£120.00 
Karate£1,000.00  
Korfball£600.00£70.00 
Lacrosse£750.00£300.00 
Lacrosse - Women's£950.00  
Lawn Tennis£2,750.00 £180.00
Lightweight Rowing£500.00  
Modern Pentathlon£1,075.00  
Netball£1050.00 £180.00
Orienteering£900.00£150.00
Guarantee against Loss
 
Powerlifting Club£310.00£800.00 
Rackets£400.00  
Real Tennis£300.00  
Revolver and Pistol£260.00£890.00 
Riding £550.00£180.00
Rifle Association£700.00  
Rugby Fives£750.00  
Rugby Football - Women's£995.00£225.00£300.00
Rugby League£800.00  
Ski and Snowboard-  
Small Bore£330.00£200.00 
Squash and Rackets£1,300.00  
Swimming and Waterpolo£6,450.00  
Table Tennis£375.00£500.00£620.00
Trampoline£615.00  
Volleyball£2,150.00 £580.00
TOTAL£49,845£8,430£2,690

Appendix 3

Fitness Suite Membership

Membership Subscriptions 2000-04

 2000-012001-022002-032003-04
Student2,1672,2501,9791,756
Staff299328334330
Other75110114139
Total2,5412,6882,4272,225

Membership Subscriptions 2003-04

Students1,665
Staff330
Family21
UCLES/CUP57
Alumni55
St Catharine's91
Miscellaneous6
Total2,225

Counselling Service Referrals

February 2004 to July 2004: 17 Students

College Affiliations

 Student members of gymStudent members of College%
Christ's College7553514
Churchill College587008
Clare College7259412
Clare Hall81346
Corpus Christi College4038410
Darwin College9246620
Downing College6363910
Emmanuel College10763517
Fitzwilliam College7866412
Girton College486867
Gonville and Caius College13771919
Homerton College1381,13812
Hughes Hall8130227
Jesus College556978
King's College435438
Lucy Cavendish College71644
Magdalene College154823
New Hall74462
Newnham College115202
Pembroke College345836
Peterhouse3736410
Queens' College357765
Robinson College5847112
St Catharine's College9158016
St Edmund's College3626314
St John's College168302
Selwyn College6351612
Sidney Sussex College6648614
Trinity College721,0087
Trinity Hall7154413
Wolfson College284906
Total1,74217,359 

Appendix 4

1. Health and Safety Committee

The Department Health and Safety Committee, established to oversee the Department's policy on health and safety and environmental matters, met each term.

Terms of Reference:

The purpose of the Safety Committee is:

2. Officers responsible for safety

Department Safety Officer Karen Pearce

Department Fire Manager Anthony Rodgers

Deputy Fire Manager Robert Barber

3. First Aid qualifications within the Department

First Aid at Work

Mr Crofton Alexander (expires Jan 2005) 
Mr Tristan Coles(expires Oct 2006) 
Mr Brett Gooch (expires Feb 2005) 
Mr Wayne Jacobs(expires June 2006) 
Mr Steve Lawrie(expires Feb 2005)Department First Aider
Mr Anthony Lemons(expires Feb 2005) 
Mr Chris Matthewman (expires Feb 2005) 
Mr John Moden(expires Feb 2005)Department First Aider
Mr Philip Parker(expires Oct 2005)Department First Aider
Mrs Karen Pearce(expires Feb 2005) 
Mr Anthony Rodgers(expires Feb 2005) 
Mr Chris Scott(expires Feb 2005)Department First Aider

Emergency Aid for Appointed Persons

Mrs Zenobia Tavaria

4. Fire Safety

Fire alarm systems were tested on a weekly basis at Wilberforce Road and Fenner's PE Centre. Building Fire Drills also took place at various times during the year. The manual Fire Bell at Fenner's is tested every six months.

5. Inspections

Department inspections took place in the Lent Term 2004.The Inspection team consisted of:

Anthony Lemons (Director)

Karen Pearce (Safety Officer)

Anthony Rodgers (Head of Sports Estates and Building Management)

Will Hudson (Deputy University Safety Officer)

The Inspection Reports were received by the Departmental Safety Committee and action allocated to Department staff.

6. Safety Documentation

  1. Risk Assessments were reviewed throughout the year.
  2. New staff received a site specific Induction and a Department Health and Safety Handbook.
  3. Site-specific information leaflets were revised to include arrangements for People with Disabilities.
  4. Risk Assessments were revised for work experience students to accommodate new placement opportunities.
  5. New VDU checklists were developed and all staff using VDUs completed the assessments. The results were reviewed and where appropriate new equipment purchased.
  6. New COSH assessments were undertaken at Wilberforce Road and Fenner's in relation to the Chemicals used in Groundwork.
  7. A Staff notice board is in place in the kitchen at the PE Centre and Health and Site-specific safety leaflets are displayed throughout the Department.

7. Role Specific Training

Investigating AccidentsKaren Pearce (Safety Officer)
InspectionsKaren Pearce (Safety Officer)
First Aid at WorkTristan Coles
Emergency Aid for Appointed PersonsZenobia Tavaria
YMCA Gym Instructors CertificateTristan Coles
BAWLA Weight Training Leadership AwardCrofton Alexander
 Ben Jones
 Brett Gooch
 Tristan Coles
 Anthony Rodgers
 Wayne Jacobs

8. Community Liaison Events

The Department ran a number of events for the local community. Risk Assessments were completed for all activities and information packs were given to volunteers in relation to Health and Safety and Child Protection. First Aid was available during all events.

9. Sports Club Safety

60% of University Sports Clubs completed a Health and Safety Action Plan. 50% provided the PE Department with hard copies of all their Health and Safety Information. The quality and quantity of the documentation varied greatly with a combination of risk assessments, codes of conduct, rules and regulation, constitutions, and safety policies provided.

The Department, in partnership with the Health and Safety Division, enabled a number of University Sports Club members to gain First Aid qualifications during the academical year:

CourseCost to ClubParticipants from Clubs
First Aid for SportSubsidized Places7
First Aid at WorkFree Places6
Emergency Aid for Appointed PersonsFree Places6

10. New Facilities

The Indoor Cricket School was officially opened in May 2004. Risk Assessments were undertaken for all activities that would take place in the facility and a Site Safety Sheet and Code of Practice was developed to be distributed to all those hiring the facility. To maintain controlled and safe training sessions, only Level 2 coaches are permitted to use the Bowling Machines.

11. Equipment and Refurbishment

Wilberforce Road:

PE Centre

12. Health and Safety information on the Web

The Sports Web Site has a section devoted to Health and Safety. The Department section includes Site Safety Leaflets, codes of practice, and key safety information. The Club section provides guidance on policies and procedures, risk assessment and codes of practice, first aid requirements, insurance, and training.

13. Safety audit

The Physical Education Department was audited in June 2004. This involved an independent, objective, and systematic review of departmental safety management. The Department was commended on the high standards in health and safety achieved at all levels across the Physical Education Department. The Audit Report found that all staff demonstrated a clear understanding of their responsibilities, expressed positive attitudes, and genuinely contributed to effectively managing health and safety. The Head of Department was considered extremely pro-active and committed to the highest levels of health and safety. The Department Safety Officer was seen to demonstrate a real positive attitude towards health and safety and was committed to raising standards. The representatives from the University Judo and Bowmen Clubs, who were interviewed, showed strong leadership and commitment qualities to maintaining Health and Safety. The Audit was positive for all involved and the Department was highly receptive to the useful recommendations made by the Audit Team.