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Report of the Council on the introduction of a new office of Assistant Director in the Fitzwilliam Museum

The COUNCIL beg leave to report to the University as follows:

The development of the Museum

1. The Courtyard Development at the Fitzwilliam Museum is scheduled for completion by 2004 giving the Museum greater flexibility as well as an increase in the space available for its expanding range of activities. Its underlying purpose is to enlarge the Museum but to do so in ways which make the collections more accessible, physically and intellectually, to all of its users.

2. In connection with the expansion in facilities, the Fitzwilliam Museum Syndicate have reviewed the administrative structure of the Museum to ensure that when the new development is in place the expanding role and changing priorities of the Museum are supported. To that end the Syndicate have proposed a number of changes to the Council.

The current staffing structure

3. The Museum's current staffing structure consists of the Director and Marlay Curator, the Senior Keepers, the Keepers, the Senior Assistant Keepers, the Museum Assistants in research, and the University assistants. The Syndicate is able to designate one of the Senior Keepers or Keepers as Deputy Director, and one of the Keepers, Senior Assistant Keepers, or Assistant Keepers as Librarian. The Museum is currently administered through nine departmental heads reporting directly to the Director.

The proposed arrangements

4. The proposed organizational structure envisages three new sections, namely Curatorial Services, Conservation, and Central Services, each led by the holder of a proposed new office of Assistant Director.

5. The new office would be established at the same level as Senior Keeper with a stipend of step 28 (and discretionary step 28A). To ensure that no additional costs fall on the general University funds, it is proposed that each new office of Assistant Director is initially filled by appropriate internal appointment or promotion. Any additional cost in setting up the new structure will thereby be kept to a minimum and can be afforded within the existing resources of the Museum.

6. Under the arrangements for the new structure there would no longer be any need to designate a Senior Keeper or Keeper as Deputy Director and it is proposed that the regulations for the staff of the Museum be amended accordingly.

7. The Council have accepted the proposals of the Fitzwilliam Museum Syndicate for the restructuring of the offices in the Museum; that the costs of these proposals will be covered within existing resources; and that no additional recurrent expenditure will fall on central funds.

8. Accordingly, the Council recommend:

I. That approval be given to the proposals in this Report to establish the office of Assistant Director in the Fitzwilliam Museum and to rescind the office of Deputy Director in the Museum, with effect from 1 October 2003.

II. that the following Ordinances be amended, with effect from 1 October 2003, as set out in Annexes 1 and 2:

Annex 1. Staff of the Fitzwilliam Museum

Annex 2. Schedule II to the General Regulations for Stipends

21 July 2003ALEC N. BROERS, Vice-ChancellorB. J. BRINDEDJAMES MATHESON
 S. H. ADELMANPETER GODDARDMARTIN REES
 SARAH AIREYD. A. GOODG. A. REID
 R. J. ANDERSONDAVID S. INGRAMM. SCHOFIELD
 RICHARD BARNESIAN LESLIELIBA TAUB
 JOHN BOYD  

ANNEX 1

Amendments to Statutes and Ordinances

By amending Regulations 1, 12, 14, 15, and 16 for the staff of the Fitzwilliam Museum (Statutes and Ordinances, p. 649) as follows:

Staff of the Fitzwilliam Museum

Regulation 1.

By amending the regulation so as to read:

1. The staff of the Fitzwilliam Museum shall consist of the Director and Marlay Curator, the Assistant Directors, the Senior Keepers, the Keepers, the Senior Assistant Keepers, the Assistant Keepers, the Museum Assistants in Research and the University assistants. The Fitzwilliam Museum Syndicate shall designate one of the Senior Keepers or Keepers as Librarian. The total number of the University offices of Assistant Director, Senior Keeper, Keeper, Senior Assistant Keeper, Assistant Keeper, and Museum Assistant in Research and the number of offices in each of those categories shall be determined from time to time by the Council. The number of University assistants shall be determined from time to time in accordance with the regulations for employment by the University.

Regulation 12.

By amending the regulation so as to read:

12. The Director shall be resident in the University during term and for four weeks in the Long Vacation, and shall normally be in attendance during Museum office hours. The Director shall not be absent for more than two nights in any week during Full Term without obtaining the permission of the Chairman of the Syndicate. The Director shall nominate to the Syndicate a member of the staff of the Museum to act for the time being as his or her deputy during any period of absence from duty in circumstances not provided for by the Statutes.

Regulation 14.

By inserting in line 1 before the words 'Senior Keepers' the words 'Assistant Directors,' and by deleting from line 2 the words 'the Deputy Director and'.

Regulation 15.

By inserting in line 1 before the words 'Senior Keepers' the words 'Assistant Director,'.

Regulation 16.

By deleting this regulation.

ANNEX 2

Amendments to Schedule II to the General Regulations for Stipends (Statutes and Ordinances, p. 665)

SCHEDULE II

Stipends and scales of stipends for University offices in institutions under the supervision of the Council

Fitzwilliam Museum

By removing the footnote reference attached to Senior Keeper and Keeper and by inserting the following office:

Assistant Director Step 28 (and 28A)


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Cambridge University Reporter, 23 July 2003
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