Reporter 24/7/02: Graces submitted to the Regent House on 24 July 2002

Graces submitted to the Regent House on 24 July 2002

The Council submit the following Graces to the Regent House. These Graces, other than any which is withdrawn or for which a ballot is requested in accordance with the regulations for Graces of the Regent House (Statutes and Ordinances, p. 113), will be deemed to have been approved at 4 p.m. on Friday, 2 August 2002.

1. That the recommendations contained in paragraph 49 of the Report, dated 17 June 2002, of the Council on the financial position of the Chest, recommending allocations for 2002-03 (p. 921) be approved.¹

2. That a Kaplanoff Fund be established in the University, to be governed by the following regulations:²

Kaplanoff Fund

1. The sum bequeathed to the University for the sole benefit of the University Library by Mark D. Kaplanoff, M.A., Ph.D., University Lecturer in History and Fellow of Pembroke College, shall form a fund called the Kaplanoff Fund.

2. The income, and in exceptional cases the capital, of the Fund shall be applied at the discretion of the Library Syndicate for the purchase of materials for the University Library to support the study of American history.

3. Unexpended income may at the discretion of the Syndicate either be added to the capital of the Fund or accumulated for use as income in subsequent years.

3. That the regulations for appointments to certain offices be amended as follows:³

(A) Appointment of Secretaries and Assistant Secretaries of Certain Boards and Syndicates (Statutes and Ordinances, p. 125)

By rescinding these regulations.

(B) Institute of Continuing Education (Statutes and Ordinances, p. 126, and Reporter, 2000-01, p. 1006)

By amending Regulation 2 so as to read:

2. There shall be the University office of Director of Continuing Education and Lifelong Learning, and such number of University offices of Senior Assistant Secretary, Assistant Secretary, and Junior Assistant Secretary (in Grades I, II, and III) as may be determined from time to time by the General Board on the recommendation of the Management Board. Appointments and reappointments to the office of Director and to an office of Senior Assistant Secretary or Assistant Secretary shall be made by the Appointments Committee for the Institute; the duties of each office shall be determined by the Management Board.

The Management Board shall designate one of the Senior Assistant Secretaries or Assistant Secretaries as Deputy Director.

Appointment and reappointment to the office of Junior Assistant Secretary shall be made by a committee consisting of the Chairman of the Management Board, the Director of Continuing Education and Lifelong Learning, and the person designated as Deputy Director. The duties of a Junior Assistant Secretary shall be determined by the Management Board, and the scale of stipends of each grade of the office shall be determined by the General Board, after consultation with the Management Board.

By renumbering Regulations 8-10 as 12-14 and by replacing Regulations 6 and 7 by the following Regulations 6-11.

6. There shall be the University office of Secretary of the Syndicate, the holder of which shall be designated Director of the Careers Service, and such number of University offices of Careers Adviser as may be determined from time to time by the Council on the recommendation of the Syndicate. Appointments and reappointments to the office of Secretary and to an office of Careers Adviser shall be made by an Appointments Committee consisting of:

(a) the Vice-Chancellor (or a duly appointed deputy) as Chairman;

(b) the Chairman of the Syndicate;

(c) three members of the Syndicate appointed by the Syndicate;

(d) two persons appointed by the Council;

(e) (except for the appointment of the Secretary of the Syndicate) the Secretary of the Syndicate.

Members in classes (c) and (d) shall be appointed in the Michaelmas Term of each calendar year of which the number is even, to serve for the two calendar years next ensuing. A member in class (c) who ceases to be a member of the Syndicate shall thereupon cease to be a member of the Appointments Committee.

7. For the appointment or reappointment of the Secretary of the Syndicate, the Registrary, or his or her deputy, shall act as Secretary of the Appointments Committee. For any other appointment, the Secretary of the Syndicate concerned shall act as Secretary.
8. The duties of the Secretary or Careers Advisers shall be determined by the Syndicate.
9. The Syndicate shall designate one of the Careers Advisers as Deputy Director.
10. There shall be such number of University offices of Assistant to the Careers Advisers in Grade I and of such offices in Grades II and III as shall be determined from time to time by the Council on the recommendation of the Syndicate. Appointment and reappointment to the office of Assistant to the Careers Advisers shall be made by the Secretary of the Syndicate under procedures to be determined from time to time by the Council after consultation with the Syndicate.
11. The duties of an Assistant to the Careers Advisers shall be determined by the Syndicate and the scale of stipends of each grade of the office shall be determined by the Council, after consultation with the Syndicate.

4. That the following regulation be added to the regulations for the form and conduct of examinations (Statutes and Ordinances, p. 214):⁴

Marking and classing conventions and criteria

Faculty Boards and comparable authorities shall be entitled to issue to the Examiners and Assessors appointed for the examination concerned details of the conventions and criteria to be applied in marking written papers and other work and, where applicable, in determining class-lists. Such details and any changes to them shall be issued not later than the end of the Full Michaelmas Term preceding the examination.

5. That the regulations for Counsellors (Statutes and Ordinances, p. 638 and p. 639) be amended as follows:⁵

Regulations 1, 2, and 3.

By replacing in each case reference to Counsellors in Grade I and Grade II by reference to Counsellors in Grades I, II, and III.

6. That the general regulations for awards and the special regulations for the Members' History Fund and the Sara Norton Prizes be amended as follows:⁶

(A) General regulations for awards (Statutes and Ordinances, p. 704)

Regulation 13.

By inserting after the words 'Members' History Prize,' the words 'Sara Norton Prizes,'.

(B) Members' History Fund (Statutes and Ordinances, p. 802)

Regulation 3.

By amending this regulation so as to read:

3. The Prize shall be open to any member of the University who has been approved by the Board of Graduate Studies for the award of the M.Phil. Degree during the academical year preceding that in which the essay should be submitted.

Regulation 7.

By amending sub-paragraph (a) so as to read:

(a) to make grants in aid of research to Graduate Students working under the supervision of the Degree Committee for the Faculty of History;

(C) Sara Norton Prizes (Statutes and Ordinances, p. 813)

Regulation 2.
By amending the regulation so as to read:
2. The Senior Prize shall be awarded for the best essay on some aspect of the political history of the United States of America. The Prize shall be open to any member of the University who has been approved by the Board of Graduate Studies for the award of the Ph.D. Degree during the calendar year next preceding the year of the award; provided that an essay submitted for the Prize shall not previously have been submitted for a prize, but may be an adaptation of the substantial piece of work undertaken by the candidate as a Graduate Student.

7. That the recommendations contained in paragraph 5 of the Report, dated 25 March 2002, of the Council on the Principal Administrative Officers (p. 643) be approved.⁷

¹ See the Council's Notice, p. 1251.

² See the Vice-Chancellor's Notice, p. 1250.

³ Changes to these regulations are proposed to remove outdated references following the introduction of new regulations for the Unified Administrative Service and the Institute of Continuing Education. As the regulations for appointment of Secretaries and Assistant Secretaries of certain Boards and Syndicates applied only to the Careers Service and the Board of Continuing Education, the opportunity has been taken to include the relevant regulations in the revised regulations for these two bodies.

⁴ This new regulation has been proposed by the General Board, as they consider it appropriate that, where Faculty Boards and comparable authorities produce and publish marking conventions and criteria, these should be adopted by the appropriate Examiners.

⁵ The Executive Committee for the Counselling Service have proposed the introduction of a third, junior, grade of Counsellor for newly qualified counsellors who are working towards professional accreditation. The Council have agreed that, subject to the approval of this Grace, the existing stipend scales for Grade I and Grade II (Schedule II, Statutes and Ordinances, p.649) be adjusted to allow for the introduction of Grade III. The Bursars' Committee have agreed to provide the funding required to implement the proposals.

⁶ The Faculty Board of History have recommended changes to the regulations for the Members' History Fund and the Sara Norton Prizes in order to attract more applicants for the Prizes and grants available.

⁷ See the Council's Notice, p. 1250.

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