Grant Management
We offer regular courses covering how to use the Grants Module
of the University
Finance System (UFS, also known as CUFS):
Grants for Departmental Administrators
This course is for new users of the Grants Module and covers a range of topics that will be useful in the performance of grants administration activities, including, but not limited to:
- introduction to research grants
- adjusting expenditure
- funds checking
- how to monitor expenditure
- running grant reports
Principle Investigators (PIs) are welcome to attend the morning session of the Grants for Departmental Administrators (DAs) course, which also covers their access to the Grants Module. Personalised coaching visits are also available.
During the course, users will be able to practice using the Grants Module, accessing their own department's data.
Detailed course description and online booking
Reporting for Grants Administrators
This is a half-day
course for experienced users of the Grants Module who would like to use the
available reports more efficiently and effectively. This course is of
particular benefit for staff who prepare management information for their
department.
Detailed
course description and online booking
Research Grants Accounting
This course gives an
overview of the financial aspects of research grant administration including
the role of the Research Operations Office and the lifecycle of a research grant. Some general accounting
areas are also covered, including:
- grant activations
- spending and budget virement
- VAT and medical exemption
- sponsor billing
- foreign currency grants
- an overview of fEC
- grant closure
This course has proved to be very popular and is a useful introduction to grants administration for new DAs and PIs.
Courses tailored to a department or school can also be arranged; these include input from the relevant administrator from the Grants Services Team.
Detailed
course description and online booking
Information on Research Grants Accounting Policy
The University Financial Procedures Manual includes information on research grants.
The research grants section provides guidance to departments on how to apply for and manage research funding with reference to university policy and procedures, and may be of particular interest to new staff.
Bespoke courses
If your training
needs are not covered by the courses detailed above, we are happy to arrange
bespoke sessions for departments. Please contact the Research Grants Trainer,
Debbie Ford (email: Debbie.ford@admin.cam.ac.uk; Tel: (7)66623), to discuss this
further.
Coaching visits
New DAs may appreciate meeting their administrator from the Award Management team for a
review of their grants portfolio and are very welcome to arrange to come in to
RSD. If help is needed with a specific area of the Grants Module or grants
administration, the Research Grants Trainer, Debbie Ford (email: Debbie.ford@admin.cam.ac.uk;
Tel: (7)66623), and/or a member of the Award Management team
is happy to visit you in your department for coaching.
User guides
Online notes are available for guidance in using the Grants Module.
Grants Module Helpdesk
If you experience
problems when using the Grants Module, please contact a member of the Award Management
team. To help us resolve your problem, please make a note of the following before you call:
- error messages
- the screen you are using
- the award and project number
UFS Playground
If you wish to practice the skills you have learnt
in training or want to try something in a safe environment without affecting
your department’s data, you can request access to the UFS
Playground. The Playground environment is created from the Live system each
month and Users attending training will automatically be given access.
Need further information?
Please contact the Award Management team
