Travel services

Register Traveller information

Key Travel is the University’s preferred supplier for travel services.

In order to provide you with a high level of service, it is recommended that you complete the traveller profile form before booking any travel as this can save time both when booking and travelling.

Please note that if you decide to use another agent to book your travel and they store any personal information, you should check that you have given your consent under the Data Protection Act for them to do this.

Obtain travel quotation:

Booking Online - (via Key Travel website)

To access the Key online booking tools please use the following steps below:

  • Go to
  • Click on 'Client Login' on the right hand side
  • Click 'request new password'
  • Enter the email address you used when you registered.
  • Open email to obtain password
  • Re-login when you have received this via email
  • Click on ‘KT Online’ for Flights and Hotels and ‘KT Rail Booker’ for Rail travel

All e mail enquiries should receive a response within 2 hours (Monday to Friday 8am to 6pm).

If you wish to book travel by phone or your request is urgent please call the Ruby Team on 0845 122 0102

The University provides travel insurance for employees of Cambridge University and its subsidiary companies whilst travelling abroad on University of Cambridge business, and also for members of supervised departmental fieldtrips. Currently no charge is made for this cover, the costs will be met by the University's insurance budget. However, employees and departments (in the case of fieldtrips) are required to use the appropriate application process.

Current Promotions

Online booking incentive

University of Cambridge working in partnership with Key Travel and KLM is delighted to announce a promotion to win up to £1000 towards a departmental budget.

The University currently book 20% of their flight and hotel transactions online and have set an objective to achieve 40% by 13th April. For further information click here.

Supplier Event Invite - 25th April, Department of Engineering

  • Key Travel talk on travel risk management
  • Meet travel suppliers including, Virgin Atlantic, KLM, Trainline and Enterprise
  • Demonstration of Key Travel online booking tool

For further information and to book Click here

For more information about travelling, please see the Travel website.