Electronic Document Management

• The University’s Electronic Document Management System (EDMS) will capture and store documents and images in electronic format. These electronic records can be searched and retrieved as needed. Workflow is also available. The University provides a central EDMS service within MISD; this can be made available across all areas of the University, including Colleges.

Current Services

• EDMS went live for some Pensions records in May 2011

• When Pensions staff deal with a new enquiry, they scan the contents of the existing hard copy file, and save the images into the EDMS for future reference, thus replacing the hard copy file

• Pensions Section is planning to scan all Pensions records into EDMS; all records will then be available to Pensions staff in electronic format

• EDMS went live for Graduate Admissions in September 2011

• Applicants apply on-line and upload electronic documents into CamSIS

• Hard copy documents are scanned and saved into CamSIS

• Electronic files for all successful graduate applicants are transferred into the EDMS

• EDMS went live for Graduate Student Records in December 2012

• Electronic records are held for all graduate students, where they will be managed throughout the students’ University careers

• EDMS went live for Finance Trust Funds in January 2012

• Easy storage and retrieval of all documents related to Trust Funds

• [Photo credit: Sir Cam from Cambridge University photostream on Flickr
  (Open Cambridge 2010 blog: At St John's College Library)]