Human Resources Division
What type of pre-engagement checks are needed for your research passport?
| Type of research activity researcher will be conducting | Criminal record check necessary? | Is this likely to be Regulated or Controlled activity, which is Subject to Monitoring? NB MUST be undertaken frequently, intensively or overnight |
LOA or HRC | Occupational Health Check Necessary? |
|---|---|---|---|---|
| Direct contact with adult patients/service users (i.e. vulnerable adults) and providing prevention, diagnosis or treatment | Yes, enhanced | Yes, Regulated Activity | HRC | Yes |
| Direct contact with children and providing prevention, diagnosis or treatment | Yes, enhanced | Yes, Regulated Activity | HRC | Yes |
| Direct contact with patients/service users (vulnerable adults or children) as part of the care team | Yes, enhanced | Yes, Regulated Activity | LOA | Yes |
| Direct or indirect contact in a specified place (e.g. children's hospital) | Yes, enhanced | Yes, Regulated Activity | HRC or LOA | Yes (if there is direct contact) |
| Indirect contact with patients/service users (vulnerable adults or children) and providing prevention, diagnosis or treatment (e.g. some types of telephone interviews) | Yes, enhanced | Yes, Regulated Activity | HRC | No |
| Direct contact with patients/service users (vulnerable adults or children) in wider healthcare settings but not providing prevention, diagnosis or treatment (e.g. focus groups) | Interim arrangements Yes, standard |
Yes, Controlled Activity | LOA | Yes |
| Indirect contact with patients/service users in wider healthcare settings but not providing prevention, diagnosis or treatment (e.g. some telephone interviews) | Interim arrangements Yes, standard |
Yes, controlled activity: access to identifiable health records or opportunity to have any form of contact with children or vulnerable adults | LOA | No |
| Access to identifiable patient data derived from health records, tissues or organs with likely impact on prevention, diagnosis or treatment | Interim arrangements No |
Yes, controlled activity: access to identifiable health records or opportunity to have any form of contact with children or vulnerable adults | HRC | Yes only if working with tissues or organs in NHS labs |
| Access to identifiable patient data derived from health records, tissues or organs with no likely impact on prevention, diagnosis or treatment | Interim arrangements No |
Yes, controlled activity: access to identifiable health records or opportunity to have any form of contact with children or vulnerable adults | LOA | Yes if working with tissues or organs |
| Access to anonymised patient data derived from health records, tissues or organs only (including by research staff analysing data) | No | No | LOA (only if records reviewed in NHS facilities) | Yes if working with tissues or organs |
| Working on NHS premises (e.g. laboratory) only (no access to identifiable data, not in a specified place) | No | No | LOA (if in NHS facilities) | Yes if working with tissues or organs |
| Direct contact with staff only (e.g. interviews) (No access to patients or patient data, not in a specified place) | No | No | LOA (if in NHS facilities) | No |
| Access to identifiable staff data only (Not in a specified place) | No | No | LOA (if in NHS facilities) | No |
| Access to anonymised staff data only (Not in a specified place) | No | No | LOA (if in NHS facilities) | No |
Notes
- ID badges should be issued by each NHS organisation where researchers will have face-to-face contact with patients or staff.
- Clinicians must be fully registered with an appropriate professional body and be a member of a recognised medical defence organisation which provides them with appropriate professional indemnity for the research activity.