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Human Resources

 

Forms and Templates

The HR forms and templates are arranged into eight broad categories. Within each section, forms are listed alphabetically by their title. Click a category name below to jump to that category. Alternatively, if you know the form code or name, you can search for it using CTRL+F (Command + F for Mac users).

1. Recruitment and Appointment 5. Development and Reward
2. Screening and Safety 6. Life Events and Leave
3. Early Employment 7. Payment and Benefits
4. Contract Changes 8. Leaving

 

Most Popular Forms
Title Code Category
Sickness Self-certificate CHRIS/62 Life Events and Leave
Staff Review and Development [appraisal] form PD25 Development and Reward
New Starter Details CHRIS/22 Recruitment and Appointment

 

1. Recruitment and Appointment
Forms related to recruitment and appointment.​

Includes New Starter Details (CHRIS/22), Application for Employment (CHRIS/5) and Cover Sheet for CVs (CHRIS/6)

Title

Code

Last Updated

Academic, Academic-Related, Research and Assistant staff appointment form

CHRIS/10 and CHRIS/10A

31/05/2013

Acknowledgement of application template

HR9

04/07/2012

Application for Employment

CHRIS/5

22/10/2021

Apprenticeship Appointment Request 

CHRIS/10B

30/08/2018

ATAS Summary Statement of Research Template HR58 21/05/2021

Cover Sheet for CVs

CHRIS/6

22/10/21

COVID-19 Voluntary Impact Assessment Form COVID Impact Assessment Form 28/08/2020
ECS Employee Permission Letter ECS Employee Permission Letter 20/06/2019

Equal opportunities and recruitment data collection

EO Return

26/07/2012

Further Information template

HR7

21/04/2022

International Working - Travel Calendar Travel Calendar 13/08/2019

International Working Form

HR56

01/11/2018

International Working Short-Term Business Visitor (STBV) Payroll Travel Tracker STBV Payroll Travel Tracker 14/08/2019

Interview Checklist (Chair)

HR16

18/11/2012

Interview Invitation template

HR13

18/11/2013

New Short-Term (casual) Appointment

CHRIS/11

30/01/2013

New Starter Details

CHRIS/22

16/01/2023

Offer Letter Template

HR18

14/06/2019

Offer Letter Template (Apprenticeship) 

HR18A

08/01/2019

Recruitment Checklist

HR5

10/01/2018

Recruitment Incentive Payment

RIPHR

01/06/2017

Reference Request template

HR14A, HR14B and HR14C

19/11/2019

Reimbursement of relocation expenses form

PD36

01/10/2022

Rejection letter template

HR12

04/07/2012

Rental Deposit Loan Scheme Application Form

HR55 19/10/2019

Response to Job Enquiry template

HR8

05/08/2015

Role Profile Template

Role Profile

01/02/2017

Selection Assessment Record

HR10

04/07/2012

Selection Assessor Notes template

HR17

04/07/2012

Selection Criteria template

HR6

04/07/2012

Selection Process Schedule

HR15

08/08/2011

Selection Results Grid

HR11

25/10/2021

Starting Salary Case

HR4

01/02/2023

Tier 4/Student visa Right to Work Checklist

HR35

20/08/2014

 

2. Screening and Safety
Forms for screening and incident reporting.

Includes Incident Report Form (HR34)

Title

Code

Last Updated

Assessment of a Disclosed Criminal Conviction

HR20

04/07/2013

Assessment of a Security Check Disclosure

HR20A

28/07/2014

Basic Disclosures and Security Check request form

HR21

15/03/2016

Children and Adults at Risk Assessment form

HR33

10/12/2019

DBS Check request form

HR19 and HR19A

11/03/2014

Job Hazard Evaluation Form

OHF29

09/08/2018

On-Offer Referral Form

OHF04

11/08/2021

Safeguarding Incident Report Form

HR34

28/07/2014

Work Health Declaration

OHF30

15/06/2022

 

3. Early Employment
Forms relating to probation and induction.​

Includes: Employee Induction Checklist (HR24) and Welcome Letter Templates (HR23 and HR23A)

Title

Code

Last Updated

Induction Checklist (Employee)

HR24

13/12/2023

Induction Checklist (Planning)

HR22

28/10/2021

Probationary Forms HR60 - HR67 01/10/2021
COVID-19 Voluntary Impact Assesment Form COVID-19 Voluntary Impact Assesment Form 21/08/2020

Welcome Letter Templates

HR23 and HR23A

12/04/2018

 

4. Contract Changes
Forms for changes to existing contracts

Includes Extension to Tenure and Changes to Funding (CHRIS/53)

Title

Code

Last Updated

Change of hours and working pattern

CHRIS/54

27/04/2023

Extension to tenure and changes to funding

CHRIS/53

20/01/2021

Promotion from Research Assistant to Research Associate on award of PhD Form

CHRIS/51

21/12/2020

Record of consultation on end of open ended contract

CHRIS/44

08/09/2022

Record of consultation on ending of fixed term contract

CHRIS/43

08/09/2022

Request for extension or amendment of a post or office

CHRIS/50

27/04/2023

Request to grant the titles of Affiliated Lecturer, Affiliated Assistant Professor, Affiliated Associate Professor or Affiliated Professor

CHRIS/84

08/10/2021

Suppression of Post form

CHRIS/52

06/12/2013

 

5. Development and Reward
Forms relating to Development and Reward​

Includes Staff Review and Development (appraisal) forms (PD25, PD26 and PD27)

Title

Code

Last Updated

Academic Career Pathway transfer application   16/02/2014

Application for vocational training

PD5

06/09/2019

Career management scheme for contract research staff, self appraisal

PD/REV/CRS

 

Proposal for Contribution Increments (Research staff)

HR37

 

Proposal for Contribution Rewards (Academic Related and Assistant staff) 

PD30

16/11/2015

Proposal for Contribution Rewards (Academic Related Grade 12)

PD32

18/09/2023

Staff review and development (appraisal) forms

PD25, PD26 and PD27

 

 

6. Life Events and Leave
Forms relating to personal changes, work-life balance, or time away from the University.​​

Includes Sickness Self Certificate (CHRIS/62) and Special Leave Application Form (CHRIS/68)

Title

Code

Last Updated

Adoption Leave Application Form

CHRIS/64

05/09/2022

Application for Leave from University Office to Undertake Research Fellowship at the University of Cambridge

CHRIS/69

06/12/2013

Application for temporary leave to work flexibly

CHRIS/74

27/04/2023

External Secondments

CHRIS/71

12/11/2013

Flexible working request forms

FLEXAF

27/04/2023

International Working Form

HR56

01/11/2018

Graduated Return from Maternity form

CHRIS/70

05/09/2022

Leave of absence application form (Academic and Study Leave) 

CHRIS/67

05/09/2022

Maternity Leave Application Form

CHRIS/60

05/09/2022

Maternity Leave Notification of Return form

CHRIS/61

05/09/2022

Parental Bereavement Leave and Pay Form HR57 05/09/2022

Parental Leave application form

CHRIS/66

05/09/2022

Paternity Leave application form

CHRIS/65

05/09/2022

Rental Deposit Loan Scheme Application Form

HR55

19/10/2018

Shared Parental Leave forms

CHRIS/75

05/09/2022

Sickness Self Certificate

CHRIS/62

23/04/2020

Special Leave (Paid and Unpaid) Application Form

CHRIS/68

22/11/2022

Substitute teaching form

STF

01/10/2009

TES Workers' Sickness Self Certificate

CHRIS/73

17/02/2022

Travel to work loan scheme application form

PD35

01/02/2006

Working from home ('teleworking') form

PD/WFH

 

 

7. Payment and Benefits
Finance-related forms and paysheets​

Title

Code

Last Updated

Application for Pension Cash Supplement

HR/SILP

01/07/2017

Appointment form for students paid an allowance through the payroll

CHRIS/30

06/10/2011

Case for Additional Responsibility Payments

HR31

01/03/2012

Change of bank account details

CHRIS/21

06/11/2018

Hourly payments input form

CHRIS/80

05/04/2011

Guarunteed Minimum Hours Payment Input Form CHRIS/80 (GMHC) 01/11/2022

Intern timesheet

PD31

01/07/2010

Non-Pensionable Additional Payment form

Form

26/09/2014

Non-Recurrent Payment form

CHRIS/82

12/09/2023

Guaranteed Minimum Hours Non-Recurrent Payment Form CHRIS/82 (GMHC) 01/11/2022

Overtime at special rate

CHRIS/83

05/04/2011

Overtime payments

CHRIS/81

05/04/2011

Student banking details

CHRIS/31

13/12/2019

TES Timesheets for temporary staff

TES/1, TES/2, and TES/3

 

UPS forms (Finance Division)

UPS Forms

 

 


8. Leaving
Forms relating to retirement and leaving

Title

Code

Last Updated

Application For Flexible Retirement

RP4

17/09/2019

Leaver Arrangements Template Letter

HR32 and HR32A

29/01/2014

Notification of Intention to Retire

RP1

01/10/2017

Record of Workplace Discussions regarding Retirement Intentions

RP3

01/10/2017

Request for University Officer to Continue Working Beyond the Retirement Age

RP2A

01/01/2018

Retirement Extension request (Details of Funding)

RP2B

01/01/2018