Finance Division

Departmental eSales Application

Background

The system hosted by WPM Education was introduced in January 2010 to assist with the collection of payments from customers for goods and services that required payment at the point of sale in an efficient automated manner for both customers and the University.

Direct payment generates an immediate customer receipt and monies are generated directly into the University's bank account. Customised interface allocates income directly into CUFS, no manual receipting is required.

Departmental websites provide information on events or products and the application operates by URL link from these websites. Customer data and requirements are stored in the online sales application but monies received against associated orders are transferred directly into CUFS via customised interface to pre-defined departmental budgets.

Customers receive email notification from the system confirming receipt of payment and departmental contact is notified of product sale or event booking.

Financial Regulations

Departments are reminded that Financial Regulations require any new income-generating activity to be approved by the Finance Division prior to the commencement of the sale.

When a new income-generating activity is set up, the Taxation Section of the Finance Division must be consulted beforehand to consider the VAT implications and whether the activity constitutes trading which might be subject to Corporation Tax.

Application Process

Download the relevant application form:

• eSales Application - Conferences and Events
• eSales Application - Short Courses
• eSales Application - Products

Requests must be made by signatories of the requesting department. Send completed forms to addressee indicated on the application form.

All applications for online sales received are submitted to the Deputy Director of Finance for approval.